Custom property management software development

Property management software supports the day-to-day management of rented property: managing properties and units, tenant and contract management, rent collection and annual indexation, tenancy changes and vacancies, maintenance and repair requests, and financial reporting and service charge settlement. Bespoke software lets you set up these processes the way your own working practices and portfolio require, rather than adapting your way of working to an off-the-shelf package. This way you keep your portfolio, rental income and maintenance in one coherent system, without loose spreadsheets and duplicate data entry.

This page focuses specifically on managing rented property: letting, rent collection, tenancy changes and maintenance. If you are interested in broader property applications such as valuation, acquisitions or managing a sales portfolio, see our page on property software. If you manage an owners' association with a membership administration, meetings and a multi-year maintenance plan, our owners' association software is a better fit. We are happy to help you determine which direction best suits your situation.

We build custom solutions. Property management differs greatly between organisations in terms of portfolio, lease contracts, collection processes, maintenance workflows and the integrations with accounting and banking. Custom software fits your actual process and can grow with you as your portfolio or way of working changes. After an intake meeting, we decide together which functionality matters most and in what order we develop it, without promising a fixed timeframe or price that we cannot yet substantiate.

The software keeps track of which rent and service charges are due under each contract, and when. Collection can run via SEPA Direct Debit and iDEAL, with incoming payments matched automatically, a reminder workflow for arrears, and an integration with your accounting package. Annual indexation is passed through by the software based on the agreed basis, for example the Consumer Price Index (CPI) published by Statistics Netherlands (CBS) or the statutory maximum rent increase, and tenants are notified within the correct notice period.

Yes. Tenants can submit a repair request through a portal, which reaches the right property manager or contractor as a work order. You track status, monitor deadlines, record appointments and costs, and link each request to the property and the tenant file. The software also supports planned and periodic maintenance, so you can manage both ad hoc requests and preventive maintenance in one clear view, with nothing falling through the cracks.

Where needed, we integrate with your accounting package, such as Exact Online, Twinfield or AFAS; with your bank via PSD2 or bank statement files for importing payments; and with payment services such as iDEAL and SEPA Direct Debit. Integrations are also possible with document and e-signature solutions for lease agreements, and with email and notification services for tenant communication. We set up every integration with the right authorisation, data minimisation and logging.

Property management processes personal data of tenants, such as contact details, payment details and sometimes information about payment arrears. We build privacy by design and data minimisation into the architecture from the outset: a documented lawful basis for each data flow, authorisation based on role and need-to-know, encryption in transit and at rest, and thorough logging of who views which file. This helps you demonstrably comply with the GDPR and keep control over who can see which tenant data.

Yes. We regularly take over existing applications, including those built by another party. We review the architecture, integrations, authorisation model, logging and security, document the current setup and propose improvements. From that point on, we can handle changes, integrations and monitoring, or modernise step by step towards a maintainable setup.