Custom bid log and viewing scheduling software
Appfront builds software that lets estate agency firms schedule viewings and record every offer on each property in a log that the seller can inspect. From a viewer's request to the offer that is accepted, with the timestamps and documentation the sector has required since the mandatory offer log was introduced.
What is software for the offer log and viewing scheduling?
Software for the offer log and viewing scheduling tracks a property from the first viewer through to the acceptance of an offer. Viewers request a viewing and choose a time slot, the agent confirms, and every offer that comes in afterwards is recorded with its time, amount, conditions and the way it was made. The log shows, for each property, who bid what and when, and why an offer was accepted or rejected.
Without software, the schedule lives in a diary, offers arrive by email and phone, and the log is reconstructed afterwards from those emails. If a rejected bidder asks to see how the process was handled, or a seller wants to know why a lower offer was chosen, reconstructing it takes time and the result is open to dispute. Now that the trade bodies require their members to keep an offer log, this is no longer a luxury.
We build custom software because every office has its own way of working. How long a viewing lasts, whether viewers choose their own time slot, which conditions are recorded with an offer and what the seller is allowed to see: those are your choices, and the software should follow them. The file must also connect to the CRM and the portals you already use.
Viewings without a mailbox
Viewers choose a time slot, the agent confirms, and reminders go out automatically. The office diary is leading.
Every offer recorded
Amount, conditions, time, source and bidder, unchangeable once recorded, together with the reason for acceptance or rejection.
Sharing the log
The seller sees the full log, and a rejected bidder sees the anonymised part. At the point where it is permitted to do so.
How we build your software for the offer log and viewing scheduling
We start with your sales process and with the rules your trade association sets for the log. From these we determine what the software must record and what it may share.
How a sale runs at your firm, from first viewing to acceptance, and which requirements your trade association places on the offer log. We go through the regulations with you.
Viewing requests from prospects, time slots drawn from the calendar, confirmation, reminders and the option to reschedule. Linked to the agents' calendars.
Every offer with amount, conditions, time, source and bidder, unchangeable once recorded, with the decision and its reason attached.
We share the offer log with the seller and bidders according to your rules, and link the file to your CRM and portals. After that, we take over ongoing management of the software.
What the bid log and viewing scheduling software actually does
The components below come up at almost every estate agency. Which ones you need depends on your size and on your trade association.
Viewing request
A viewer requests a viewing via the property page or the portal, chooses a time slot, and receives a confirmation and a reminder.
Office calendar
Time slots per agent and per property, with travel time between viewings and an overview per day.
Recording an offer
Amount, conditions, financing contingency, time, source and bidder, with a confirmation sent to the bidder.
Decision with reason
Which offer has been accepted and why, and which offers have been rejected, recorded at the moment of the decision.
Sharing the log
The seller sees everything, and a rejected bidder sees the anonymised log afterwards, in line with the rules of the trade.
File per property
Viewings, bids and decisions at the property, linked to the CRM and traceable per seller.
Who we build bid log and viewing scheduling software for
The software is intended for agencies selling in a market with multiple bidders who want to be able to show that the process was fair.
Estate agents
Multiple viewers and multiple offers per property, and a seller who wants to understand why an offer was chosen.
Agencies with multiple branches
The same way of working at every branch, with a log structured identically everywhere.
Estate agency chains and franchises
A franchise that wants to offer its members uniform recording, with the rules of the trade built in.
New-build sales
Registrations and allocation instead of bids, with the same need for a transparent and traceable process.
Test your idea first: a working prototype in 1 day
With OneDayBuild, we turn your idea into something tangible in one day for €1,150, so you can see whether further development is worth the investment. Decide to go ahead with the full build? Then we credit the full cost.
Explore OneDayBuild →Technology and integrations
The software is a web application for the office, with a portal for viewers, sellers and bidders, integrated with your CRM. For post-sale commission settlement, we have a separate page about our commission settlement app. For broader property management there is property software, and you can read about how we work at software development.
Why Appfront for your bid log and viewing scheduling software?
A bid log is only worth something if it was recorded at the time itself and not compiled afterwards. That is what we build on.
Recorded at the moment
An offer receives its timestamp from the server on arrival and cannot be changed afterwards. A log drawn up after the fact is no evidence in a dispute.
The rules of your trade built in
What must appear in the log and who may see it, and when, follows from your code of conduct and is enforced rather than agreed.
Scheduling without the mailbox
Viewers book for themselves within the time slots you open. The back-and-forth emailing about a viewing disappears.
Security and privacy for bid log and viewing scheduling software
Bids contain personal and financial data of bidders. Access is arranged by role and per property: the seller sees the log for their property, a rejected bidder sees the anonymised version, and only the handling agent sees the full file. Every access is logged.
Bids and decisions are immutable once recorded. A correction sits alongside the original record, with name, timestamp and reason. If a complaint is lodged with a disciplinary panel or an arbitration committee, the full history of the bidding process can be traced back.
Frequently asked questions about bid log and viewing scheduling software
Questions estate agency firms ask before getting started with this.
It lets viewers book a viewing within the office's time slots, records every bid per property with amount, conditions, time and source, logs which bid was accepted and why, and shares the log with the seller and, anonymised, with rejected bidders. The file is linked to your CRM.
We build the log around the requirements your association sets: which details are captured for each bid, when it is shared and with whom. We map those requirements against the design at the outset. What exactly the association requires remains a matter between you and the association; we make sure the software enforces it.
Yes, through a portal with confirmation and timestamp. A bid that arrives by phone or email is entered by the agent, with the source noted. In both cases the timestamp is the moment the bid is recorded in the system.
The anonymised log for the property after the process has concluded: the bids without names, and the decision. Exactly what is visible and when follows the rules of your sector, and you configure this per office.
Yes. Properties and contacts come from your CRM, viewing requests arrive via your website or the portals, and the file is written back to the CRM against the property. We connect to the packages you already use.
Yes, with registrations and allocation in place of bids. The need is the same: recording who registered when and on which plot they were allocated, and being able to show that.
Sometimes it is, and we'll say so. Custom development pays off when viewing scheduling doesn't fit your diaries, when the log in a package is assembled after the fact rather than recorded at the time, or when you want sharing with sellers and bidders configured to your own rules.
Want your bidding process transparent and your scheduling out of the inbox?
Tell us how a sale currently runs at your firm and which requirements your trade association sets. We'll look at a live sale with you and show what the software would concretely deliver in your situation.