Custom software for the Recognised Measures List and the information obligation
The energy saving obligation has only two outcomes for each measure: you carry it out, or you can substantiate why it is technically or practically not applicable to you. The second is not a loophole but a file. And that file has to hold up per building and per installation, not per organisation in general.
What the energy saving obligation requires of you
The Recognised Measures Lists consist of three parts: buildings, facilities and processes. Each list is divided into categories containing the recognised measures. These are measures with a payback period of five years or less; that threshold is moving to seven years during the review, which will bring in measures that currently fall outside it.
If you are subject to the obligation, you carry out the applicable measures, unless it can be demonstrated that a specific measure is not technically or practically relevant to that situation. The word 'demonstrated' does the real work: the difference between complying and not complying lies in what you can show.
In addition, the reporting duty applies. Businesses report through the eLoket of the Netherlands Enterprise Agency (RVO) which measures they have taken. That is a single moment, but the justification behind it is not: it is built up during a replacement, a renovation or a maintenance visit.
The rules are being revised. The changes will be reflected in the Activities Living Environment Decree, the Building Works Living Environment Decree and the Environment Regulation, and the lists themselves will be updated. For those with several sites, this means the same question again, across a larger set of measures.
How we build this
The core is the combination of building and measure. A measure does not belong to the organisation but to a location, and the justification for why it does not apply belongs there too.
Record per site what is present: heating, lighting, cooling, insulation and process installations. The measures attach to these.
The system determines, per building, which recognised measures come into view, based on what is present.
For each measure, you record that it has been implemented, with evidence, or why it is technically or practically not applicable.
What has been recorded forms the basis for the submission via the eLoket, rather than someone piecing it together just before the deadline.
What the software actually does
The link between property and measure holds the whole thing together. What else you need depends on the number of sites and on whether you own or rent.
Measures per building
Which recognised measures apply here, given what is in this building. Not one list for the entire organisation.
Status with evidence
Implemented, planned or not applicable, each with the justification and the documents that go with it.
Keeping the justification on record
Why a measure is not applicable here is the answer that will be asked for during an inspection. It should be documented, not kept in someone's head.
Making use of natural moments
During a replacement or renovation, a measure comes back into view. The system flags this rather than letting it pass by.
Catching revised lists
If the list is updated or the payback period is extended, new measures are added. We track what is new for which building.
Preparing the report
An overview per site that matches what you report via the eLoket, with the justification behind it.
Who we build for
Who keeps track of this varies by organisation. Four situations.
Businesses with multiple sites
For them it is not a single question but the same question multiplied by the number of buildings, each with a different answer.
Property owners and investors
They deal with tenants who manage installations, while the obligation attaches to the building. That division of responsibility needs to be visible.
Facilities managers
They see replacements coming and are best placed to bring a measure in at the natural moment.
Energy advisers
If you advise multiple clients, you want one way of working and a file that the client can maintain themselves after the advice.
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The lists are updated, the payback period is extended and the rules move between decisions. Measures, categories and applicability rules should be configurable and not hard-coded.
Why Appfront
Not applicable is also an answer
But only if it is justified. We build that justification as a proper status rather than an empty tick box.
The measure belongs to the property
What is obvious at one site may not be possible at another. A single list for the whole organisation gives the wrong picture.
The natural moment is the moment
A measure is cheapest when it coincides with a replacement that was due anyway. If you miss that moment, you wait years again.
We do not advise on your installation
Which measure is technically suitable is a question for your adviser. We make sure the answers stay traceable and justified.
Security and privacy
A file on buildings and installations contains data that says something about how you run your business and sometimes about your tenants. We set access per role and per branch, give an adviser only the buildings they work on, and log who views what. Integrations with your existing software run through secure integrations.
For this subject, the reliability of the timing is the key point. A justification added after an inspection is no longer a justification. We record statuses and documents as unalterable, with time and person, and turn a correction into a visible correction alongside the original entry. How we handle security ourselves is set out in our information security policy.
Frequently asked questions about the EML and the reporting obligation
Three lists: buildings, facilities and processes. Each list is divided into categories containing the recognised measures. Which ones apply to you depends on what is present in the property.
You carry out the measures that apply, unless you can demonstrate that a specific measure is technically or practically not relevant to your situation. That justification is the file that counts during an inspection.
The payback period moves from five to seven years, so more measures come into scope. The changes are set out in the Besluit activiteiten leefomgeving, the Besluit bouwwerken leefomgeving and the Omgevingsregeling.
Through the eLoket of the Netherlands Enterprise Agency (Rijksdienst voor Ondernemend Nederland) you report which measures you have taken. Reporting is a moment in time; the justification behind it develops through replacements and renovations.
The obligation attaches to the property and the activity, while installations are sometimes managed by the tenant. That division should be visible in the file, otherwise everyone points at everyone else.
No. Replacements and maintenance stay where they are. We build the layer that links measures to properties and flags when a moment is due, as a standalone application or as a web application alongside what you already use.
Can you show, per property, why a measure does not apply?
Pick one site and one measure you have not carried out, and look up the supporting evidence. If it isn't on paper, you have an opinion rather than an answer when an inspection comes. We build this as a standalone application and as part of a wider custom software project.