Custom supplies administration app for agricultural contractors
Appfront builds apps that help contractors keep accurate records of their crop protection products and fertilisers: what has been purchased, what has been used on which field for which client during each job, and what is still in the shed. With the authorisation and usage instructions for each product at hand, and per client an overview of what they need for their own administration.
What is an app for crop input record-keeping for an agricultural contractor?
A crop protection management app keeps track of the full life cycle of a product: the purchase with supplier and quantity, the use per job with customer, field, date, dosage and who carried it out, and the stock that remains. Approvals and usage instructions are stored for each product in the app, so the driver can see on the sprayer whether the product is permitted for that crop and how much to apply. At the end of the season the balance reconciles: purchased minus used equals what is in stock.
Without such an app, purchasing sits in the accounts, usage on the work order, stock in the head of whoever manages the store, and the record per customer in a list that is reconstructed at the end of the year. A product whose approval has expired is still sitting in the cupboard. And when a customer or inspector asks what was applied on a field, the search starts through paperwork.
We build custom software because a contractor's administration is different from a grower's. You use resources on other people's plots, sometimes from your own stock and sometimes from the client's, and each client wants their own overview. The app needs to recognise that distinction and link work orders, stock and registration per client together.
Stock per product
Purchases, usage and remaining stock per product and per store, with the approval, shelf life and safety data sheet alongside. A stocktake shows the discrepancies.
Usage from the sprayer
For each job, the customer, field, product, dosage and quantity, entered in the cab or taken over from the work order.
Overview per customer
What was applied on which field for which customer, by date, in the format the customer needs for their own records.
How we build your crop protection management app for a contractor
We start with the products and jobs as they are currently recorded, and with what your customers ask for. The rest follows from there.
Which products and fertilisers you use, where the stock is kept, how usage is currently recorded and what customers and inspectors ask for. We also look at the distinction between your own stock and products belonging to the customer.
For each product the approval, conditions of use, shelf life and safety data sheet, with purchasing per supplier and stock per store.
From the cab or from the work order: customer, field, product, dosage, quantity, weather and operator, also without signal. With a warning if a product is not permitted for that crop.
The reconciled balance per season, the stocktake with discrepancies, and the overviews per customer. After that we hand the app over to you and keep the approvals up to date.
What a crop protection management app for a contractor concretely does
The components below come up in almost every contractor that sprays or fertilises. Which ones you need depends on how many customers and how many products you manage.
Equipment register
For each product the approval, the conditions of use per crop, the shelf life and the safety data sheet, with a notice when an approval expires.
Stock per store
Purchases, usage and remaining stock per product and per location, with a stocktake that shows the discrepancies.
Usage per job
Customer, field, product, dosage, quantity, weather conditions and operator, from the cab or from the work order.
Approval check
A warning in the cab if a product is not approved for the crop on that field, or if the dosage deviates.
Overview per customer
Per customer and field, the usage by date, as an export for their own records or certification.
Seasonal balance
Purchased, used and remaining stock per product per season, reconciled, with the discrepancies explained.
Who we build a crop protection management app for a contractor for
The app is intended for contractors where products are a significant cost and where recording per customer currently takes too much time or is missing altogether.
Contractors who spray
Multiple clients, multiple crops, multiple products a day. Checking authorisation per crop prevents the most costly mistake.
Contractors applying fertiliser
Fertilisers per client and field, with the quantities the client needs for their own accounts.
Businesses with their own storage
A barn full of products with shelf lives and safety data sheets. Stock management per store and regular stocktaking keep everything in order.
Contractors using clients' products
You spray with products supplied by the client. The app keeps your own stock and the client's stock separate, with usage recorded in the right place.
Test your idea first: a working prototype in 1 day
With OneDayBuild, we turn your idea into something tangible in one day for €1,150, so you can see whether further development is worth the investment. Decide to go ahead with the full build? Then we credit the full cost.
Explore OneDayBuild →Technology and integrations
This page covers stock and usage of agricultural products. For the spray records the law requires for each application, see our page on spray recording app, and for managing your sprayers and spreaders, see our page on agricultural machinery software. You can read about our approach under custom software development.
For the office, covering purchasing, stock value and recharging per client, see our crop protection administration software for contractors.
Why choose Appfront for your contractor's crop protection administration app?
Crop protection administration only holds up if every application is recorded on the job itself. That is what we build on.
Usage from the work order
The job, client and field are already on the work order. The app pulls in the product and quantity, so the driver doesn't enter anything twice.
Authorisation in the cab
The app knows each product's authorisation and conditions and warns you before spraying, not afterwards. That is the mistake you want to avoid.
One overview per client
Every client gets their own record, per field and per date, without you having to search through job sheets at the end of the season.
Security and privacy in a contractor's crop protection administration app
What product was used on which field for which client is information belonging to you and that client. Access is controlled by role and by client: a client sees only their own fields and records. Every record is logged with the operator, time and location.
Records are stored unalterably once closed; a correction is a new record referring to the original. Authorisations are stored with dates, so you can later establish what applied at the time of use.
Frequently asked questions about a contractor's crop protection administration app
Questions contractors ask before getting started.
It tracks purchasing, usage per job and stock for each product, with the authorisation and conditions alongside. Usage is recorded per client and field from the cab or the work order, and each client gets their own overview. The balance is closed at the end of the season.
Yes. For each product the app holds the authorisation and the conditions per crop, and in the cab the driver receives a warning if the product isn't authorised for the crop on that field or if the dose deviates. We agree at the start which source we use for the authorisations and how we keep them up to date.
They are kept separate from your own stock. At the job the driver indicates which stock the product comes from, and the usage is booked in the right place. The client sees in their overview what has been used from their own stock.
Yes, and that is the intention. The work order already has the client, the plot and the job; the app adds the product, the dosage and the quantity. That way the driver doesn't have to enter anything twice, and the record matches the work order.
Per plot and per date, which product or fertiliser was used, in what quantity and by whom, either as an export or through their own login. That's what they need for their own records or certification.
Stock purchased minus used gives the remainder, per product and per store. A stock count in the shed shows the differences, and you either explain them or correct them with a new entry. That way you know what is actually on hand and what has gone missing in estimates.
No, it sits alongside it. Spray recording logs, for each application, what the law requires. Product management covers stock, purchasing and usage across all clients, and the balance. Both can live in one app, with spray recording as the source for usage.
Are your products balanced by season?
Tell us how many clients you serve, which products you use and how you currently keep track of stock. We'll show you how usage is recorded from the cab and what the balance tells you at the end of the season.