Custom agricultural machinery software
Appfront builds custom software for agricultural machinery companies: workshop and maintenance of tractors and machines, parts management, rental, sales of new and used machines, and a field service team that repairs on the farm. Tailored to the dealer and workshop side of agriculture, separate from crop registration. For machinery businesses that want to manage workshop, parts, rental and sales in one place.
What is agricultural machinery software?
Agricultural machinery software supports businesses that sell, maintain, repair and rent farm machinery: the dealer and workshop side of agriculture. This differs from arable farming software, which covers crop registration and fieldwork. This page focuses on the machinery business itself: the workshop, parts, rental and sales.
A machinery business is in many ways similar to car dealership software, but it works with large, expensive machines, a lot of make-specific parts and strong seasonal pressure around harvest and fieldwork, when downtime is costly for the customer. Custom software brings work orders, parts, rental and sales together and supports the field service team that repairs on the farm.
This way you keep control of workshop capacity, parts stock and the status of every repair, including during the busy season. See also our custom software.
Workshop and work orders
Every repair or maintenance job runs through a work order covering the machine, the customer, the work carried out, the parts used and the hours, so invoicing and the history per machine are accurate.
Parts
Parts management with stock, make-specific catalogues and orders, linked to work orders and sales, so a mechanic knows whether a part is in stock or needs ordering.
Rental and field service
Machine rental with availability and contracts, and a field service team that repairs on the farm using a mobile work order, including during the busy season.
How we build your agricultural machinery software
We work step by step and involve your workshop, parts counter and field service team early on. From an exploration of your workshop and sales processes through to go-live and ongoing management.
We map out how your workshop runs, how you manage parts and hire, how sales and field service operate, and which integrations (importer, parts catalogues, accounting) are needed.
We design the data structure, screens and integrations your agricultural machinery business needs, and test them against your way of working before we build.
We build in short iterations with automated tests and interim demos, so you steer priorities and the software fits day-to-day practice.
Controlled go-live with data migration and a safety net, followed by ongoing management, monitoring and further development.
What agricultural machinery software does in practice
We tailor each application to the brands you handle, your workshop, and the mix of maintenance, rental and sales. These are the features we deliver most often.
Work order management
Work orders covering machine, customer, work performed, parts and hours, with a status per order, so workshop planning and invoicing are accurate and the history per machine stays complete.
Parts and stock
Parts management with stock, make-specific catalogues, orders with the importer, and integration with work orders and counter sales, so parts are available on time.
Machine sales
Sales of new and used tractors and machines, with stock, trade-ins, valuations and a file per machine, from purchase through to handover.
Rental
Machine rental with availability, contracts, hourly or daily rates, and recording of damage and usage, so rental and the workshop don't get in each other's way.
Field service
A mobile work order for the field engineer who repairs on the farm, covering the machine, parts used and hours, including offline, so breakdowns during the season are fixed quickly.
Maintenance history per machine
A complete record per machine covering maintenance carried out, parts replaced and faults, valuable for servicing, warranty and the sale of used machines.
Who we build agricultural machinery software for
Agricultural machinery businesses differ in the brands they handle and the mix of sales, maintenance and hire. For each we build software that suits their work.
Brand dealers
Businesses that sell one or more makes of tractors and machinery, covering sales, warranty and make-specific parts, with integration to the importer's systems.
Independent workshops
Businesses that carry out maintenance and repair across several brands and need tight work order and parts management without being tied to a single brand.
Agricultural hire companies
Businesses that hire out machinery to growers and contractors and need availability, contracts and damage recording. See also our hire app.
Machinery dealers with field service
Businesses with a strong field service team that repairs on the farm during the season and needs mobile work orders that also work offline.
Test your idea first: a working prototype in 1 day
With OneDayBuild, we turn your idea into something tangible in one day for €1,150, so you can see whether further development is worth the investment. Decide to go ahead with the full build? Then we credit the full cost.
Explore OneDayBuild →Technology and integrations
We build on a modern, maintainable web stack and work mobile-first for field service, including offline. We integrate with parts catalogues and importer systems where possible, and with your accounting, so data isn't entered twice.
For the engineer on the yard and in the field, with breakdowns that precede the season, there is our field service software for agricultural machinery.
For contractors who need to account for crop protection products and fertilisers per client and field, there is our agrochemical administration app for contractors.
For managing tractors and implements by operating hours, with maintenance, inspections and costs per machine, there is our fleet management app for agricultural machinery.
For the contractor's job ticket, from the cab straight through to invoicing, there is our contractor job ticket software.
For demo and hire machines that sit with customers, there is demo machine and hire management software.
Why Appfront for your agricultural machinery software?
Appfront builds custom software and starts from your workshop and sales practice. Agricultural machinery software needs to give you control over work orders, parts, hire and sales, and support the field service team that repairs on the farm during the season.
We build mobile and offline for field service, and write documentation so your team can manage the software. No black box, just transparent agreements about data and integrations.
You work with a fixed point of contact who understands both the technology and your industry. That keeps communication short and speeds up decisions when choices need to be made during the build.
See also our car dealership software, arable farming software and custom software. Questions about your situation? Get in touch with us.
- Work orders with parts, hours and history
- Parts management with brand catalogues and stock
- Sales of new and used machines
- Hire with availability and contracts
- Mobile field service, including offline
- Maintenance history per machine
- Integration with importer and accounting
- Fixed point of contact and ongoing management
Security and privacy in agricultural machinery software
Agricultural machinery software holds customer data, machine records and financial information. We build with role-based access, so the workshop, parts counter, sales and field service each see only what their role requires, with complete logging of access and changes.
We protect data with encryption in transit and at rest, and we apply data minimisation. Find out more about our approach: our information security policy and vulnerability disclosure policy. Discuss your situation via our contact form.
- GDPR-compliant data processing and data minimisation
- Role-based access and least-privilege principles
- Encryption in transit (TLS 1.2+) and at rest
- Complete audit logging of access and changes
- Daily back-ups with tested restores
- Built to the OWASP security standards
- Clear documentation of data flows and authorisations
- Ongoing monitoring and alerting
Frequently asked questions about agricultural machinery software
Answers to the questions we get asked most often about custom software for agricultural machinery.
Agricultural machinery software supports businesses that sell, service, repair and hire out farm machinery: work order management, parts, machine sales, hire and an on-site field service team. Custom software is tailored to the brands you stock and to the mix of workshop, hire and sales.
Arable farming software is about crop recording and work in the field: plots, crop planning and reporting to RVO. Agricultural machinery software is about the machinery business itself: the workshop, parts, and the hire and sale of machines. These are two different audiences; where it fits, we cross-link to our arable farming software.
Yes. We build the field service work order as a mobile application that also works offline. The mechanic records the machine, the parts used and the hours on site, and the data syncs as soon as there is a connection again. That matters most in peak season, when downtime is expensive.
Yes. We build parts management with stock, brand-specific catalogues and orders with the importer, linked to work orders and counter sales. Where the importer offers an integration, we fetch parts information and prices automatically.
Yes. For each machine the software builds a record of maintenance carried out, parts replaced and faults. This is valuable for service and warranty, and it increases the value and saleability of used machines.
We build custom software. Agricultural machinery dealers differ in the brands they carry, in the mix of sales, maintenance and rental, and in the strength of their field service. Custom software fits your actual process and grows with your business.
Yes. We regularly take over existing applications. We assess the setup, migrate the data carefully and build from there towards a maintainable situation.
Ready to build your agricultural machinery software?
Tell us how your workshop, parts, rental and sales are organised and where you run into problems: from work orders and field service to machinery sales and maintenance history. In a no-obligation conversation you'll get a clear picture of the custom software options that suit your machinery business. If you work for arable farmers, they submit the annual Gecombineerde opgave; see the RVO integration.