Custom supplier screening for temp agencies
Appfront builds software for clients who hire workers through employment agencies, secondment firms and other labour providers. For each provider, it tracks registrations and certifications, such as the KVK registration and the SNA certification, the G-account and payment arrangements tied to it, periodic checks with evidence, signals when a certification has expired or been withdrawn, and an overview of which workers have been deployed through which provider. So you know who you are doing business with, and can demonstrate that you have checked.
What is supplier screening of labour providers?
Organisations that hire temporary workers can, under certain circumstances, be held liable for the wage tax and other obligations of the provider. For that reason, clients check whether a provider is registered, holds a certification such as the SNA certificate, and often pay part of the invoice into a G-account. With many providers, this check becomes a task in its own right. Supplier screening software keeps track of it for each provider.
In many organisations the check is carried out once when contracting, and never again. A certificate expires or is withdrawn, and nobody notices. Departments hire workers from a provider that is not on the list. The G-account is not used for all invoices. And when the Tax Authority or an accountant asks, it has to be established after the fact when each check took place.
We build custom solutions because the screening has to fit your organisation: how many providers you work with, which checks you carry out and how often, which certifications and registrations you require, how procurement and accounts payable work, and how workers are deployed and recorded. The rules on client liability and the admission of providers change over time; what applies to you is for you to establish with your adviser, while the software records the checks.
Provider checked
For each provider, the registrations, certifications, G-account and contracts, with the date and evidence of the most recent check.
Timely signals
A certificate that has expired or been withdrawn, or a registration that no longer matches, flagged to procurement and the departments hiring.
Deployment per provider
Which workers have been deployed through which provider, and whether that fits the agreements and the checks.
How we build your supplier screening of labour providers
We start with your hiring: how many providers you use, which departments hire, what checks you currently carry out, and when a certificate last turned out to have expired.
Your providers, departments, checks, certifications, G-account arrangements, procurement and accounts payable.
For each provider, the registrations, certifications, contracts and G-account, with the latest check.
Periodic checks with evidence, signals on changes, and a list of approved providers.
Deployed workers per agency, integration with procurement, accounts payable and timesheets, and ongoing management.
What supplier screening of labour providers concretely does
The components below come up with almost every client that works with multiple providers. Which ones you need depends on your hiring.
Providers
Chamber of Commerce details, registrations, certifications and contact persons for each provider.
Certifications
Certifications and registrations with validity and the date of the most recent check.
G-account
Payment arrangements into the G-account, and the split per invoice.
Alerts
A signal when a certification has expired or been withdrawn, or a registration has changed.
Deployment
Deployed workers per agency, department and period.
Dossier
Checks with evidence for each agency, for your auditor and the regulator.
For those who build supplier screening of staffing agencies
The software is designed for clients who work with multiple staffing agencies.
Construction firms
Many subcontractors and agencies on projects. Quality marks and the G-account are central.
Logistics companies
Peaks with lots of temporary workers. Alerts on changes matter most.
Agriculture and horticulture
Seasonal work through many agencies. Checks and deployment are what you need.
Government and healthcare
Hiring through framework contracts. The dossier for your auditor and the regulator is central.
Test your idea first: a working prototype in 1 day
With OneDayBuild, we turn your idea into something tangible in one day for €1,150, so you can see whether further development is worth the investment. Decide to go ahead with the full build? Then we credit the full cost.
Explore OneDayBuild →Technology and integrations
This page is about the client side. For software for staffing agencies themselves, see our page on staffing agency software, for an integration with staffing software see our page on an Easyflex integration, and for a supplier portal see our page on a supplier portal. You can read about our approach under custom software development.
If you are a staffing agency preparing for certification and the standards framework, take a look at our audit preparation software for the standards framework.
Why choose Appfront for your supplier screening of staffing agencies?
An agency that fails to meet its obligations can cost you money. That is what we build around: knowing who you do business with, timely alerts, and a dossier that shows you have checked.
No surprises
An expired quality mark shows up at the next check, not in a back-tax assessment.
Procurement and departments aligned
Departments see which agencies are approved. Hiring outside the list stands out.
Verifiable checks
For each agency, it records when and how it was checked, with evidence.
Security and privacy in supplier screening of staffing agencies
The software holds data on agencies, contracts and deployed workers. Access is set by role: procurement manages agencies, departments see the approved list, and finance handles payments. Workers' data is limited to what is necessary.
The software runs in a European data centre, with encrypted storage and daily back-ups.
Frequently asked questions about supplier screening of staffing agencies
Questions clients ask before getting started.
It keeps track, for each agency, of registrations, quality marks, the G-account and contracts; records periodic checks with evidence; raises alerts on changes; shows which workers have been deployed through which agency; and builds a dossier for each agency.
In certain circumstances, a client can be held liable for an agency's payroll taxes. Checks, quality marks and payment into a G-account can reduce that risk. What applies to your situation is best discussed with your adviser.
Among others, registration with the Chamber of Commerce, the SNA quality mark and any other requirements you set. New rules for approving agencies can be added once they apply to you.
Through periodic checks and, where possible, an integration with the public data of the certification body. Which sources are available is something we will look into in the first step.
Yes. For each agency it records the agreement on the portion paid into the G-account, and for each invoice the allocation, in coordination with your accounts payable administration.
Yes. A list of approved agencies is available to everyone who hires, so that hiring outside the list stands out.
Ask that first. A procurement system knows suppliers and contracts. Custom development makes sense if you need to check certifications and registrations periodically, keep track of escrow (G-rekening) arrangements, or see which workers were deployed through which agency.
Knowing which agencies you work with, and being able to demonstrate it?
Tell us how many agencies you use, which checks you carry out and how temporary staffing works in your organisation. We will show you what the file, the alerts and the deployment look like.