Custom supplier portal development
Custom supplier portal for your procurement processes. Purchase orders, order confirmations, invoice processing and document exchange in one central place. Appfront develops supplier portals that simplify collaboration with your supply chain.
What is a supplier portal?
A supplier portal is a private platform where your suppliers log in to receive purchase orders, send order confirmations, submit invoices and share documents. It replaces email traffic and manual processes with structured, digital collaboration.
Without a supplier portal
- ! Orders via email: purchase orders scattered across mailboxes
- ! Manual invoice processing: PDFs sent by email and keyed in by hand
- ! No overview: uncertainty about order status and delivery dates
- ! Document chaos: certificates and specifications scattered everywhere
With a supplier portal
- + Digital order flow: orders go straight to the supplier, with confirmation
- + E-invoicing: structured invoice submission with automatic processing
- + Real-time status: an up-to-date overview of all orders and deliveries
- + Central documentation: all certificates and specs in one place
| Process | Traditional | With a supplier portal |
|---|---|---|
| Purchase orders | Email with PDF attachment | Digital, with instant confirmation |
| Invoices | Manual entry | E-invoicing with automatic matching |
| Delivery planning | Coordinating by phone | Online planning with notifications |
| Document control | Scattered across emails and folders | Central library per supplier |
Features for your supplier portal
We build supplier portals with the functionality that fits your procurement process
Purchase orders
Automatic order dispatch to suppliers with a confirmation workflow. Order changes, cancellations and rush orders are visible immediately.
Invoice processing
E-invoicing with automatic matching against purchase orders. Approval workflows, rejection reasons and payment status information.
Delivery planning
Online coordination of delivery dates and times. Change requests, capacity planning and automatic reminders.
Document control
Central storage for certificates, specifications, safety data sheets and contracts. Version control and expiry notifications.
Reports and KPIs
Dashboards with supplier performance, delivery reliability and quality metrics. Insight for both buyer and supplier.
If you receive assurance reports from your suppliers, the CUEC annex is the part you need to set up yourself. See ISAE software.
How does a supplier portal work?
The typical flow of a purchase order through the supplier portal
Create purchase order
The buyer creates an order in the ERP. The order is automatically sent to the portal.
Supplier receives notification
The supplier receives an email with a link to the portal to view the order.
Order confirmation
The supplier confirms the order with an expected delivery date. The status is updated automatically.
Delivery and receipt
The supplier reports shipment. The buyer confirms receipt in the portal.
Invoice submission
The supplier submits an invoice via the portal. Automatic matching against the order and receipt.
Payment and completion
After approval, the invoice is processed. The supplier can track the payment status.
Test your idea first: a working prototype in 1 day
With OneDayBuild, we make your idea tangible in a single day for €1,150, so you know whether further development is worth the investment. Decide to go ahead with the full build? Then we deduct the cost in full.
View OneDayBuild →Applications by industry
Supplier portals for different sectors and procurement models
Manufacturing
Portal for raw material suppliers and subcontractors. Call-off orders, kanban signals and quality certificates. Integration with MRP systems.
- • Call-off orders and forecasts
- • Material certificates
- • Quality control
Retail and e-commerce
Portal for product suppliers and dropshippers. Product data, stock levels and e-commerce integrations.
- • Product information (PIM)
- • Stock synchronisation
- • Dropship orders
Construction and installation
Portal for building materials and subcontractors. Project-based procurement and Bouw7 integration.
- • Project procurement
- • Construction site delivery
- • Subcontractor management
Transport and logistics
Portal for carriers and logistics service providers. Route planning, rate management and transport integrations.
- • Transport orders
- • Rate agreements
- • CMR and documents
Healthcare organisations
Portal for medical suppliers and facility services. Contract management and healthcare-specific compliance.
- • Framework contracts
- • CE certification
- • GMDN classification
Public sector
Portal for tenders and contract suppliers. Transparency and government standards.
If you hire staff through multiple temp agencies and want to document your oversight, take a look at our supplier screening for temp agencies.
If you want suppliers to submit sustainability data with evidence, take a look at our portal for sustainability data requests.
- • Tender documents
- • Contract monitoring
- • Peppol e-invoicing
Integrations
A supplier portal works best when it is integrated with your ERP and other systems
ERP systems
- • Exact Online
- • AFAS
- • Microsoft Dynamics
- • SAP Business One
- • Oracle NetSuite
E-invoicing
- • Peppol network
- • UBL 2.0 / SI-UBL
- • Simplerinvoicing
- • PDF invoice recognition
- • Three-way matching
Other systems
- • CRM (Salesforce)
- • WMS (Picqer)
- • QMS / quality systems
- • Contract management systems
- • Single Sign-On (SSO)
Frequently asked questions
A supplier portal is a private online platform where your suppliers can log in to view purchase orders, send order confirmations, submit invoices and exchange documents. It centralises all supplier communication in one place.
A supplier portal can automate a range of processes: purchase order processing, order confirmations, delivery planning, invoice submission, certificate management, quality control and supplier evaluations. The exact functionality is tailored to your procurement process.
Yes, we build integrations with all common ERP systems such as SAP, Oracle, Exact, AFAS and Microsoft Dynamics. Purchase orders, supplier data and invoices are synchronised automatically.
Suppliers receive an email invitation to create an account. This can be done manually or automatically from your ERP when new suppliers are added. After registration and any verification, they get access to their orders and documents.
Yes, we can build in e-invoicing functionality, including a Peppol connection, UBL processing and three-way matching (order, receipt, invoice). This automates invoice processing and reduces manual data entry.
Want a custom supplier portal built?
Discuss your procurement processes and requirements with our specialists. We will advise you on the possibilities and draw up a proposal that fits your supply chain.