Custom agricultural machinery management software
A contracting business or large arable farm has dozens of tractors, implements and self-propelled machines, and each one costs money per hour, whether it's running or standing idle. Appfront builds the office side of machinery management: the whole fleet in one overview, cost per machine per hour alongside what it earns, deadlines for inspections and insurance monitored, and a solid basis for deciding what to replace and when.
What is machinery management software for agricultural machinery?
Machinery management for agricultural machinery is about what your fleet costs and what it earns. For each tractor, implement and self-propelled machine, you see the running hours, maintenance, repairs, fuel, insurance and depreciation. Set against that is what the machine earned from contracting work or what it did on your own farm.
A lot is already recorded in the cab and the workshop, with the app on our other page or with receipts. What's missing is the overview at the office. Costs sit in the accounts without the machine attached, running hours are in another list, and the question of whether the old combine harvester will last another season is answered by gut feeling. Deadlines for inspections and insurance are in different people's diaries.
We build custom software because every fleet and every set of accounts is different. Which machines you have, how you allocate costs, what rates you charge for contracting work and which planning you use determine how the software calculates. It pulls data from the app, the accounts and the workshop, and turns it into one overview.
The whole fleet
Tractors, implements and self-propelled machines.
Cost per hour
Alongside what the machine earns.
Deadlines monitored
Inspections and insurance.
How we build your machinery management software for agricultural machinery
We start with your fleet and your accounts: which machines you have, where running hours and costs are recorded now, how you invoice contracting work, and which questions you want to be able to answer. Then we integrate with the sources that already exist, such as the app in the cab, the accounts, the workshop and, where possible, the machines themselves. We often start with cost per machine per hour, because that's the question every business owner has. Deadlines and replacement follow once that overview is right. After that, we maintain the software as your fleet or accounts change.
Machines, sources and questions.
App, accounts and workshop.
Costs, deadlines and replacement.
Go-live, and maintenance for each new season.
What agricultural machinery fleet management software actually does
The components below appear in almost every fleet management software. Which ones you need depends on your fleet and your business.
Machine fleet
Every machine, with its data.
Running hours
From the app and the machine.
Cost per hour
From accounting and the workshop.
Revenue
From contracting work and deployment.
Deadlines
Inspection and insurance.
Cover
Backed by figures.
Who we build agricultural machinery fleet management software for
The software is intended for businesses where the machinery fleet accounts for a large share of costs. The more machines and the more people working with them, the more it pays off.
Agricultural contractors
Large fleet. Costs alongside rates.
Large arable farmers
Own machines. Replacement matters.
Machinery cooperatives
Shared use. Fair allocation.
Civil engineering and landscaping
Heavy machinery. Deadlines matter.
Test your idea first: a working prototype in 1 day
With OneDayBuild, we make your idea tangible in a single day for €1,150, so you know whether further development is worth the investment. Decide to go ahead with the full build? Then we deduct the cost in full.
View OneDayBuild →Technology and integrations
This page is about the overview at the office. For recording in the cab and the workshop, see our page on the agricultural machinery fleet management app, for trading in a machine our page on the trade-in valuation app, and for invoicing contracting work our page on contracting work ticket software. You can read about our approach at custom software development.
Why choose Appfront for your agricultural machinery fleet management software?
Costs in the accounts with no machine attached, running hours in a separate list and deadlines in different calendars leave an agricultural contractor without a clear view of what the fleet really costs. That is what we build on: the whole fleet in one overview, cost per hour alongside revenue, and deadlines that are no longer missed.
Know what an hour costs
Per machine, with figures.
Replace smarter
Evidence-based, not gut feeling.
Nothing expires
Deadlines in view in good time.
Security and privacy in agricultural machinery fleet management software
The software processes data about your machines, costs and customers, and, through the running hours, sometimes about drivers too. Access is set up by role, so that a mechanic, for example, cannot see financial overviews, and every change is logged with who made it and when.
The software runs in a European data centre, with encrypted storage and daily backups. We document the processing in a data processing agreement.
Frequently asked questions about agricultural machinery fleet management software
Questions that contractors and arable farmers ask before they get started.
The app is for the cab and the workshop: entering running hours, reporting faults and ticking off maintenance. This software is for the office: the whole fleet, the cost per machine per hour, the deadlines and the question of what to replace and when. They share the same machines and data, so whatever is recorded in the cab appears in the overview straight away.
From the sources that already exist. Fuel, parts and repairs come from accounting and the workshop, insurance and depreciation from the administration, and running hours from the app or the machine. Where a cost item is not currently linked to a machine, we look at how to make that possible in the first step.
On many modern tractors and self-propelled machines they can, via the manufacturer's portal or via ISOBUS data. Which machines support this, and under what conditions, varies by brand and model. For older machines, the driver enters the hours in the app.
Yes, if the contracting work tickets are linked to the machine. The software sets the revenue per machine alongside the cost per hour, so you can see which machines are profitable and where your rate does not match what the machine costs.
Deadlines that you set yourself, such as the MOT-style roadworthiness test (APK) for tractors capable of more than 40 km/h, insurance, registrations, warranties and maintenance contracts. You get a timely notification, and in a single list you can see what expires in the coming months, per machine and per location.
Yes. For each machine you can see how the cost per hour has developed over the years, how long it stood idle and what the repairs were. This is not automated advice, but evidence to support the conversation with the dealer and the bank. You can then use the trade-in calculation app to work through the offer.
For agricultural contractors and land development companies, large arable and dairy farms, machinery cooperatives and businesses with multiple locations. If you have a handful of machines and keep everything in one set of accounts, a spreadsheet is often still enough.
Want to know what each machine costs?
Tell us what your machinery fleet looks like and where the data is kept now. We will show you what the software looks like.