Custom software to manage your Kwalibo accreditation
Craftsmanship alone does not grant access to this work. A lengthy list of soil remediation activities may not be carried out without soil quality recognition, and that recognition rests on a certificate or accreditation that is reassessed periodically. Whoever loses the supporting evidence loses the work itself.
What recognition rests on
Kwalibo stands for quality assurance in soil management and is set up as a public-private system. The private part is certification: a certification body checks whether you work, and continue to work, in line with the standard document, or the Dutch Accreditation Council assesses your organisation. The public part is soil quality recognition, which Rijkswaterstaat grants on behalf of the minister on the basis of that certificate. Article 15 of the Soil Quality Decree prohibits carrying out a designated activity without that recognition.
Which activities these are is set out in Annex C of the Soil Quality Regulation 2022. That annex contains twenty-two categories and states for each category the applicable standard documents, whether the basis is a certificate or an accreditation, whether a registration at individual level applies alongside the company's recognition, and whether the independence requirements of Article 17 apply. A firm with fieldwork, supervision and batch testing therefore operates three regimes side by side, each with its own version history.
The system is strict at the hinge between those two halves. A certification body or the Dutch Accreditation Council reports the suspension or withdrawal of a certificate without delay, after which the minister may withdraw the recognition because the certificate is no longer valid, or suspend it for up to two years. Both are recorded in the public lists of recognised persons and organisations, which your clients consult.
Recognition is one track, the projects you carry out under it are the other. We cover that second track on the page about software for soil remediation projects.
How we build this
A recognition is not a document but a status you must maintain. What that requires is usually spread across contracts, diplomas and audit reports.
Which categories, which standard documents and which protocols fall under them. Without that breakdown, you cannot tell whether an incoming assignment is covered.
For a number of activities, a named individual holds the accreditation and only that person may carry out the designated task. That fact belongs to the person, not the company.
Each assignment should be checked to see whether it comes from your own company, a sister or parent company, or another part of the same organisation. This is a step in the intake process, not a check after the fact.
A non-conformity from an audit requires corrective measures that the body reassesses. Repetition weighs more heavily in the sanction than an isolated finding.
What the software actually does
The register of accredited activities and qualified persons holds it all together. The rest depends on how many categories you operate and how many locations you have.
Accreditations per activity and standard document
Which category, which standard document, which version and which protocols beneath it. Documents are replaced and old versions withdrawn, so the version belongs with the record.
Qualifications per person
Who is registered for which task, with the diplomas and experience hours that support it. This feeds into your wider diploma management.
Segregation of duties as a check on the assignment
At intake, the software asks about the relationship with the client and stores the answer. At verification, that answer determines whether you may accept the assignment.
Deviations with their corrective measure
Every finding with cause, measure, responsible person and evidence that it has been closed, in line with your audit file.
Validity and assessments in view
Certificates, registrations and transition deadlines do not run in step. We monitor them line by line rather than in the quality manager's calendar.
File per completed activity
Per assignment, which accreditation applied, who carried it out and under which protocol version. What is recorded elsewhere, we retrieve via integrations.
Who we build for
What an intermediary has to manage varies greatly by category. Four situations.
Advisory and investigation firms
Fieldwork, supervision and sometimes product inspections side by side, each with its own registration at person level. This is where the question of segregation of duties most often arises. See also the inspection app.
Contractors with a remediation accreditation
The execution falls under BRL SIKB 7000, and the recording on site runs through the app for the remediation site. If it concerns demolition, there is software for demolition companies.
Soil banks and processors
Treating and combining soil has its own standard documents and its own product certificate. The flows around it connect to waste registration.
Inspection and certification companies
Soil-protection facilities and underground tanks fall under categories where external segregation of duties always applies. In addition, management and maintenance is relevant here.
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Standard documents receive new versions, and Annex C is amended regularly. Everything relating to categories and versions should be configurable and kept with its history.
To demonstrate compliance, with evidence per requirement of the BRL and followed-up audits, there is our software for the Kwalibo accreditation file.
Why Appfront
The accreditation is tied to the certificate
We link every accredited activity to the certificate and version it relies on. If that certificate lapses, the accreditation can be withdrawn.
Segregation of duties is a question to address upfront
We build that check into the acceptance process. Finding out afterwards that a job should not have been accepted is an expensive discovery.
A deviation is reassessed
We keep the finding, the measure and the evidence together, because the certifying body reviews the correction and weighs recurrence more heavily.
We do not determine your recognition
Which category your work falls under is a question for your certifying body and for Rijkswaterstaat. We build the records on which you account for yourself.
Security and privacy
A Kwalibo file contains diplomas, certificates of conduct, audit reports and findings about your own organisation: partly personal data, and partly information you do not want to share more widely than necessary. We set access by role and by location, give each reviewer their own scope, and log every inspection.
For this subject, history carries real weight. In an assessment the question concerns a point in the past: which recognition applied at the time, who was registered for it, and under which version the work was carried out. We therefore keep every change with its timestamp and person, and display a correction alongside the old value rather than over it. For how we handle security ourselves, see our information security policy; reports from outside come in through our vulnerability disclosure policy.
Frequently asked questions about Kwalibo and recognition
Quality assurance in soil management. Private parties certify or accredit the soil intermediary against standard documents from a scheme manager such as SIKB or Kiwa, and on that basis the government grants a soil quality recognition. The obligations are set out in Chapter 2 of the Soil Quality Decree (Besluit bodemkwaliteit) and in the Soil Quality Regulation 2022 (Regeling bodemkwaliteit 2022).
Yes. When the Environment and Planning Act (Omgevingswet) took effect on 1 January 2024, the rules on the use of building materials, soil and dredged material moved to the Activities in the Living Environment Decree (Besluit activiteiten leefomgeving), but the chapter on the quality of carrying out an activity remained. The regulation under it has since been called the Soil Quality Regulation 2022.
That differs by activity and is set out per category in Annex C. A certifying body checks whether you can work to the standard document and reviews this periodically; the Dutch Accreditation Council (Raad voor Accreditatie) assesses competence, impartiality and independence. To share this with clients, there is a certification portal.
For a few critical roles: the sampler for batch testing, the field worker for soil investigation, and the environmental supervisor, both for process control and for verification. That registration is tied to the company's recognition, and the activity may only be carried out by someone listed for it.
That the person carrying out the work is independent of the owner. The starting point is external separation: do not work on soil or land in which you hold a personal or business interest, nor for a party with which you are organisationally, financially or legally connected. Internal separation can sometimes be used, subject to conditions on management, budgeting and governance.
The certifying body or the Dutch Accreditation Council reports this without delay. The minister may then withdraw the recognition because the certificate is no longer valid, or suspend it for up to two years. Both are recorded in the public lists of recognised persons and organisations.
The app for the remediation site covers the work itself: what happened on the day, which samples were taken and which deviations occurred. This page is about the office system around it: under which accreditation the work fell and who was qualified for it. They share the same people.
That depends on the number of categories you are accredited for, the number of locations and whether integrations are needed. The register of accreditations and people is usually quick to put to use; integrations cost more. We give a reasoned estimate after the discovery phase.
Do you know under which accreditation a job falls?
Take an ongoing job and look up which category from Annex C applies and who is listed for it. If that takes more than a few minutes, that is the gap. We build this as a standalone application and as part of a broader custom software development project.
If the on-site inspection plays a role for you, see the app for accreditation and segregation of duties at the soil location.