Custom accounts receivable software

Our accounts receivable management software supports the entire process around your outgoing invoices: tracking open items and payment terms, automating reminders and payment chasers, recording payment arrangements, analysing the age of receivables and steering your cash flow. Custom software lets you set this up around your own dunning schedule, payment terms and customer segments, rather than forcing your way of working to fit a standard package. The aim is that you get paid sooner, with less manual effort and without damaging customer relationships.

DSO stands for Days Sales Outstanding: the average number of days it takes for an invoice to be paid. It is a key figure for your working capital, as a rising DSO means money is tied up in outstanding receivables for longer. Ageing analysis, also known as aging, groups open items into time buckets such as not yet due, 30, 60 and 90 days past due. This shows you at a glance where the risk lies and which items need priority. The software calculates DSO and ageing automatically and displays them in dashboards, so you can manage by figures rather than gut feeling.

Yes. You define a dunning schedule that matches your policy: for example, a friendly reminder shortly after the due date, followed by one or more chasers with an increasingly firm tone. The software tracks open items, determines which step is next and sends emails automatically, with the invoice and a payment link included. You can vary this by customer segment or by individual customer, manually override steps and always see which communications have been sent. This ensures follow-up is consistent, while you stay in control of tone and timing.

We build custom software. Accounts receivable processes differ greatly between organisations: in their dunning schedules, payment terms, customer segments, the role of account managers with difficult customers, and how invoicing and bookkeeping are set up. Custom software fits your actual process and can grow with you as your organisation or administration changes. After an introductory meeting, we agree together which functionality matters most and in what order we build it, without promising a fixed timeline or price that we cannot yet substantiate.

Yes. Debtor management software rarely works in isolation. We integrate via API or file exchange with your accounting or ERP package to synchronise customers, sales invoices and the open items list, and to automatically reconcile incoming payments. For your customers' convenience, we add payment links via iDEAL or a payment service provider, so an outstanding invoice can be paid with one click. We align the direction and frequency of each integration with your bookkeeping, so that your general ledger and debtor balance stay in line.

For customers who cannot pay in one go, you record a payment arrangement or instalment plan with instalment amounts and due dates. The software monitors those instalments, automatically reminds the customer of an upcoming or missed instalment and shows the status in the customer record. In addition, the software builds a payment profile for each customer based on payment behaviour, giving you a risk assessment: which customers consistently pay late and which are reliable. You can use that profile to differentiate your approach, for example a gentler tone for loyal customers and tighter follow-up where needed.

Yes. Accounts receivable management matters wherever goods or services are supplied on account. A wholesaler with many invoices and tight margins benefits from strict due-date monitoring and ageing, while a service provider more often deals with project invoices, partial payments and longer relationships. For SMEs, we build a clear environment that connects to your existing accounting, without a heavy ERP project. Because we deliver custom software, we set it up for the size, sector and customer relationships that apply to your organisation.

This page covers debt management up to the collection stage: monitoring outstanding invoices, sending reminders and final demands, and arranging payment plans. The actual collection process, including amicable and legal collection, case management, integration with bailiffs and arrangements such as no cure, no pay, falls under separate software. We build custom software for that too. See our page on building collection software for this. Many organisations have both systems connected, so that an invoice that remains unpaid after a final demand is passed smoothly to the collection process.