Custom inventory management software
Standard inventory management software rarely fits complex logistics processes. We build custom inventory management web applications that integrate seamlessly with your unique workflows, multi-site structure and existing ERP systems, from barcode scanning to automated reorders.
Why custom inventory management software
Off-the-shelf packages such as Exact, SAP or a generic WMS force your processes into a fixed mould. With complex workflows, multiple warehouses or sector-specific requirements, you quickly run into limitations. Custom inventory management software adapts to your business, not the other way around.
When custom development is the right choice
Standard inventory systems work well for simple stock-in and stock-out flows. But as your situation becomes more complex, the limitations become apparent. Think of multi-site inventory management, batch and lot tracking with expiry dates, complex pick-pack-ship processes, or the need to integrate barcode and RFID hardware on the shop floor.
- Processes that do not fit standard WMS templates
- Integration with your existing ERP, CRM or e-commerce platform
- Multi-warehouse operations with location-specific rules
- Sector-specific compliance requirements
What we build for you
We develop complete web applications for inventory management that run on any device: desktop, tablet and handheld scanner. The software grows with your organisation and is designed for rapid iteration whenever your processes change.
- Real-time inventory dashboard with multi-site overview
- Barcode and RFID scanning integration
- Automatic reorders based on threshold values
- Reporting, forecasting and analytics
- ERP integrations (Exact, AFAS, SAP, Microsoft Dynamics)
Applications by sector
Every sector has its own requirements for stock tracking. We translate those specific needs into smart, efficient software.
E-commerce fulfilment
Stock synchronisation across multiple sales channels, real-time stock updates to webshops, pick-pack-ship workflows and returns processing. Integration with platforms such as WooCommerce, Shopify or Magento.
Production and manufacturing
Raw material and semi-finished goods tracking, Bill of Materials (BOM) management, production order-driven stock movements and quality control with lot traceability across the entire chain.
Multi-branch retail
Central stock overview across all branches, inter-store transfers, minimum stock alerts per location and till integration. Know exactly what is on the shelf at each branch.
Wholesale and distribution
Bulk and piece-by-piece dispatch, pallet management, cross-docking workflows and route optimisation. Seamless integration with your order processing and invoicing systems.
Food and FMCG tracking
FIFO/FEFO logic for perishable goods, expiry date management, temperature logging integration and recall traceability. Essential for HACCP compliance and food safety.
Medical supplies and pharma
Serialisation and Track & Trace for medicines, temperature-sensitive storage monitoring, FDA/EU MDR compliance logging and controlled access to critical stock.
Core functionality of your inventory management web app
Every solution we build is set up modularly. You start with what you need and expand as your operation grows.
Real-time tracking and barcode/RFID
Every stock movement is immediately visible in the system. Staff scan with handheld terminals, smartphones or fixed RFID gates. The system processes incoming and outgoing goods flows automatically and keeps location accuracy down to shelf level.
- 1D/2D barcode scanning via camera or dedicated scanner
- RFID gate integration for bulk registration
- Location management down to bin/shelf level
- Audit trail of every movement
Automatic reordering
Set threshold values per product, location or season. The system automatically generates purchasing proposals or places orders directly with your suppliers via EDI or API integrations. Prevent out-of-stock situations without holding excess stock.
- Dynamic reorder points based on consumption history
- Seasonal threshold adjustment
- Supplier API integrations for automatic purchase orders
- Safety stock calculations
Multi-warehouse management
Manage multiple warehouses, branches or drop-ship locations from a central platform. Define transfers, allocate stock per channel and maintain separate minimum and maximum stock rules per location.
- Central dashboard with per-location drill-down
- Inter-warehouse transfer management
- Channel allocation (webshop vs. retail vs. B2B)
- Location-specific workflow rules
Analytics and forecasting
Insight into stock rotation, dead stock, seasonal patterns and demand forecasting. Dashboards with KPIs that give operations and purchasing direct decision-making information. Export to Excel or integration with your BI tooling.
- Inventory turnover and dead stock reports
- Demand forecasting based on historical data
- ABC analysis for prioritisation
- Custom dashboards per role (purchasing, warehouse, management)
Technology we use
We deliberately choose a modern, proven tech stack that combines performance, scalability and maintainability. Also discover our broader custom software development services.
The front end runs as a progressive web app (PWA) so warehouse staff can use the system on tablets and handhelds, even with limited connectivity. The back end is built event-driven for real-time updates across all connected devices.
For fabrics on rolls, with length, dye lot and remnant length per roll, there is our software for roll registration of fabric stock.
For samples and testers you receive from brands, there is our software for sample management in perfumeries.
For specialist shops that have some of their range shipped directly by the supplier, there is our dropshipping software for specialist shops.
If you also sell on marketplaces and want your stock to be accurate there automatically, there is our app for a marketplace integration with your stock.
For stock in the automotive trade, including registration plates and days on the lot, there is used-vehicle inventory management and trade-in software.
Test your idea first: a working prototype in 1 day
With OneDayBuild, we turn your idea into something tangible in one day for €1,150, so you can see whether further development is worth the investment. Decide to go ahead with the full build? Then we credit the full cost.
Explore OneDayBuild →Why choose Appfront for your inventory management
Inventory management software sits at the heart of your operation. It needs to be reliable, fast and precisely tailored to how your team works.
Integration expertise
Inventory management never stands alone. It has to communicate with your ERP (Exact, AFAS, SAP Business One, Microsoft Dynamics), e-commerce platforms, supplier systems and, where relevant, IoT sensors on the shop floor. We have extensive experience building complex integrations that remain reliable under production load.
Complex data flows
Stock movements generate high volumes of events: scans, transfers, reservations, backorders. Our team specialises in event-driven architectures that process these flows without delays or data loss, even during peaks such as Black Friday or seasonal changeovers.
A Dutch partner with short lines of communication
We work from Amsterdam and communicate in Dutch. No offshore teams, no language barrier. You deal directly with the developers building your system. That makes the difference in the details that make inventory management software work well.
Scalable from day one
Whether you start with a single warehouse or manage several locations straight away, the architecture is designed from the outset to grow with you. New locations, additional sales channels or higher volumes call for a configuration change rather than a rebuild.
Security and compliance
Inventory data contains sensitive business information: purchase prices, supplier terms, customer allocations. We protect it with the security it deserves.
Encryption and access control
Data at rest and in transit is encrypted using AES-256 and TLS 1.3. Role-based access control (RBAC) ensures that warehouse staff, buyers and management only see what is relevant to their role. Multi-factor authentication is required for administrator access.
Audit trails and GDPR
Every transaction is logged in an immutable record with timestamp, user and source. This is essential for compliance audits, recall traceability and internal controls. The application is designed to be fully GDPR-compliant, with data minimisation and retention policies.
Uptime and monitoring
Your warehouse keeps running, and so does your software. We implement health checks, automated failover and 24/7 monitoring with alerting. In the event of an incident, the system automatically switches over to a standby environment.
Industry compliance
Depending on your sector, we build in specific compliance features: HACCP logging for food, GDP for pharma, or ISO 27001-ready architecture. The software supports auditors with ready-made reports.
Frequently Asked Questions
The investment depends on factors such as the number of warehouses, the complexity of your workflows, the integrations needed with existing systems (ERP, webshop, suppliers) and the type of hardware that needs connecting. We always start with a scoping phase to give you a realistic picture.
A first working version with core functionality can be operational within a few weeks. We work in sprints so you see results quickly and can adjust course along the way. A full rollout with all integrations and locations typically takes several months.
Yes. We have experience integrating with Exact Online, AFAS, SAP Business One, Microsoft Dynamics and various other ERP packages. The integration runs via APIs or middleware, so stock movements flow automatically into your accounts and purchase orders.
The web app works with virtually all common barcode scanners (Zebra, Honeywell, Datalogic) via USB, Bluetooth or built-in camera. RFID readers and Android handheld terminals are also supported. We will advise you on the hardware that best suits your situation.
The application can run in a Dutch cloud environment (AWS eu-west, Azure West Europe) or on your own infrastructure. We provide full hosting, monitoring and backups as a managed service, or deliver the software for your own operations team to run.
After go-live, we offer SLA contracts covering maintenance, security updates and bug fixes. We also remain available for further development: new features, additional integrations or expansion to more locations. The software is yours and is not tied to vendor lock-in.
Ready to digitise your stock management?
Tell us about your current processes and challenges. We will help you think through the best approach for your situation, with no obligation.