Custom market stall administration software development
Appfront builds stall administration software for municipalities and market organisations: a floor plan of each market showing stall positions, the permit holder, trade and size for each pitch, the waiting list for fixed pitches, daily allocation of casual pitches on market day itself, attendance logged by the market supervisor on their phone, and market fees calculated per metre and per day part according to the local regulation. So the market supervisor doesn't have to walk the market with a clipboard and a cash book.
What is pitch administration software for markets?
Market stall administration covers everything that goes with a market: the layout plan with the pitches and their dimensions, the trade classification, the permits of fixed stallholders with their term and conditions, the waiting list per trade, the allocation of vacant and daily pitches, attendance per market day, and the market fees that follow from that. Market stall administration software brings all of this into one system, with the market master as its first user on market day: they see which pitches should be occupied, record who is present, allocate daily pitches, and the market fees follow from that.
Without such a system, the floor plan lives in a drawing file at the office, permits are in Word, the waiting list is in a spreadsheet maintained by someone else for each trade, and market fees sit in the supervisor's cash book. If a fixed holder misses three weeks, nobody notices until a complaint arrives; when an allocation is challenged, the municipality has to reconstruct who was on the waiting list on which date and why someone else got the pitch.
We build custom solutions because the administration has to match your market regulations and your organisation: which trades you distinguish, how the waiting list and allocation work for you, how the market fees are structured, who the market master is, and which financial system handles the invoices. A generic permit system knows nothing about a layout plan, a market day or a metre.
Layout plan and permits
Per market, the pitches with size and trade, and per pitch the fixed permit holder with term, conditions and contact details, plus the history of who held the pitch before.
Waiting list and allocation
The waiting list per trade with registration date and preferences, the allocation of vacant pitches according to the regulations, and the drawing or allocation of daily pitches on market day, all recorded with date and reason.
Market day and market fees
The market master records attendance on their phone, allocates daily pitches and reports any deviations; the market fees per metre and part-day follow from the regulations and go to the administration as an invoice or cash receipt.
How we build your market stall administration software
We start with last week's market day: who was present, who should have been, what market fees were collected and how that reached the administration. The software follows from there.
Which markets, which pitches and trades, how permits and waiting lists work now, how the market fees are structured, what the market master currently keeps track of, and which financial system you use.
For each market, the layout plan with pitches and dimensions, the trade classification and the permits of fixed holders, entered with term and conditions.
The waiting list per trade, the allocation rules from the regulations, and the market master's app for attendance, daily pitches and deviations.
The calculation of market fees and precario charges, invoicing or cash registration into the financial administration, the portal for stallholders, and ongoing management afterwards.
What market stall administration software does in practice
The components below feature in almost every market organisation. Which ones you need depends on your regulations and on how many markets you manage.
Layout plan per market
The pitches with number, size, trade and facilities such as power, on a map that the market master sees on their phone.
Permit register
For each fixed stallholder, the permit with pitch, term, conditions, replacement and the documents the regulations require.
Waiting list per trade
Registrations with date and preferences, the order according to the regulations, and the allocation of a vacant pitch with the reason recorded.
Market master app
Attendance per location, allocation of day pitches, deviations with photo, and the end-of-day close, including when there is no signal on the market site.
Market fees and precario
Calculation per metre, part of the day and facility according to the regulation, per fixed holder per period and per day pitch per day, with invoicing or cash receipt.
Pitch holder portal
The holder sees their permit, reports absence, requests a replacement and receives their invoices; the person on the waiting list sees their position.
Who we build market pitch administration software for
The software is intended for organisations responsible for allocating scarce pitches, where that allocation must demonstrably follow the rules.
Municipalities with general markets
Permits under the market regulation, waiting lists by trade and market fees as a levy. The permit register and demonstrable allocation are at the heart of it.
Municipalities with multiple markets
Several markets with their own layouts, days and market masters. An overview per market and the app for each market master matter most.
Market organisations and foundations
Regional markets, theme markets and annual fairs with changing participants. Day pitches, registration and daily market fees are what you need.
Operators of commercial markets
Markets managed on behalf of a municipality or an owner, with accountability to the client. Reporting per market and invoicing are at the core.
Test your idea first: a working prototype in 1 day
With OneDayBuild, we turn your idea into something tangible in one day for €1,150, so you can see whether further development is worth the investment. Decide to go ahead with the full build? Then we credit the full cost.
Explore OneDayBuild →Technology and integrations
This page covers the administration of market pitches. For permits more broadly, see our page on permit software; for the levy that follows from the market day, our page on software for municipal taxes; and for the municipality as a whole, our page on software for municipalities. You can read about our approach at building software.
For trade fairs, where stands on a floor plan are sold with extras, there is our stand rental software for the trade fair floor.
Why choose Appfront for your market pitch administration software?
A market allocates scarce pitches, and every allocation can be challenged. We build on that: one register, one waiting list, one market day that matches the market fees.
Allocation is demonstrable
The waiting list, order and reason are fixed per pitch. When an objection arises, you show the rule that was applied, not a reconstruction from a spreadsheet.
The market master works on the market
Attendance, day pitches and deviations on the phone, on market day itself. The cash book and the clipboard are gone.
Market fees follow from market day
Who was present, with how many metres, in which part of the day. The invoice is a result of the registration, not of a count afterwards.
Security and privacy in market pitch administration software
The software handles personal data of pitch holders and people on waiting lists, as well as permits and levies. Access is organised by role and by market: the market master sees their market and registers attendance, the permit officer manages permits and waiting lists, financial administration sees the market fees, and the pitch holder in the portal sees only their own permit and invoices. Every allocation and change is logged; decisions cannot be changed after they are finalised without leaving a trace.
The software runs in a European data centre, with encrypted storage and daily backups, and keeps data for the retention periods that apply to the municipality. Integrations with financial administration and the case management system use their own keys, which can be revoked per integration.
Frequently asked questions about market pitch management software
Questions municipalities and market organisations ask before they start.
For each market, it manages the layout plan showing pitches, licences for fixed pitch holders, the waiting list per trade, and the allocation of vacant and daily pitches in line with the regulations. On market day, the market supervisor records attendance and daily pitches on their phone, and the market fees per metre and per day part flow from that into invoicing.
Yes. Trades, allocation rules, waiting list order, rates per metre and per day part, and the conditions for substitutes and absence can all be configured to match your regulations. If the regulations change, the new rule applies from the effective date, while the old one remains visible on previous decisions.
Yes. Attendance, casual pitches and exceptions are stored on the phone and sent as soon as there is signal. The floor plan and the list of who should be present are already on the device before market day begins.
From the market day record: which holder or daily pitch user was present, for how many metres, in which day part and with which facilities, at the rates set out in the regulations. Fixed holders are invoiced per period, daily pitches are invoiced per day or recorded as cash payments, and everything goes to your financial administration.
The holder reports absence or a substitute in the portal, the market supervisor sees this on market day, and the software counts the absence against the norm set out in the regulations. A pitch that stays empty too often is placed on a warning list for the licensing officer, with the records as supporting evidence.
Yes. Invoices and cash receipts go to your financial administration, and licence decisions can be recorded as a case in your case management system. We connect to what you already use; the pitch administration does not become a second financial administration.
Check that first. A licensing system records the decision, and that is enough if the market is small and the market supervisor keeps everything in their head. Custom development makes sense when the layout plan, the waiting list and the market day are all connected, when market fees need to follow from attendance, or when allocations must demonstrably follow the regulations.
Every pitch allocated according to the rules, and market fees from the market day?
Tell us how many markets you manage, how the waiting list works now, and how market fees currently reach your accounts. We will show you what the layout plan, the market supervisor app and the allocation process look like.