Custom payroll processing software for clients
Appfront builds software for administration firms that handle payroll for their clients. Per client and period it shows what has been supplied, what is still missing and what needs to happen. Before payroll runs, deviations from the previous period are flagged, and after payroll the payroll tax returns and journal entries go out on time. We describe how clients supply their data on the app page.
What is client payroll processing software?
An administration firm that processes salaries for clients works to a fixed cycle: per client and per period, hours and changes come in, payroll is run, checked and reported, and the journal entries go to the client's accounts. Each client has its own arrangements, its own collective agreement and its own rhythm. The deadlines for payroll tax returns are fixed.
In practice, every payroll administrator keeps their own list of what needs to happen for each client. Supplied data arrives by email, and whether everything is in is chased client by client. A mistake in the changes, such as a forgotten leaver, only comes to light after payroll has run. When a colleague is ill, nobody knows where the workload stands. And how much time each client takes is unknown.
We build custom software because firms differ: how many clients, which payroll packages, how clients submit their data, and how the work is divided. If you already have a client portal for submissions, or are having one built, hours and changes come from there. The payroll itself stays in the payroll package; the software handles everything around it.
Workload per client
Per client and period, what has been supplied, what is missing and who is working on it.
Deviations beforehand
Signals for deviations from the previous period, before payroll is run.
Out on time
Deadlines for returns and payments monitored, and journal entries to the client's accounting.
How we build your custom client payroll processing software
We start with your payroll department: how many clients, which payroll packages, how clients supply their data, how the work is divided, and where things go wrong. The errors are often in changes that arrive late or incomplete. We build checks for those, so they are caught before payroll is run.
Your clients, payroll packages, data supply, workload allocation and deadlines.
Per client and period, with completeness and allocation.
Discrepancies, processing in the payroll package and checks.
Deadlines, journal entries, hours per client, and ongoing management.
What client payroll processing software actually does
The components below feature in almost every payroll department. Which ones you need depends on your clients.
Work queue
Per client, period and administrator.
Completeness
What has been supplied and what is missing.
Deviations
Compared with the previous period.
Deadlines
Tax filings and payments monitored.
Journal entries
Passed to the client's bookkeeping.
Hours
Time per client for invoicing.
Who we build client payroll processing software for
The software is designed for firms that process payroll for their clients.
Accountancy firms
Many small employers. The work queue is central.
Accountants
Payroll alongside the annual accounts. The journal entries matter most.
Payroll bureaus
Large volumes of payroll runs. Discrepancy detection is essential.
Administrators
A portfolio of your own. The overview is central.
Test your idea first: a working prototype in 1 day
With OneDayBuild, we turn your idea into something tangible in one day for €1,150, so you can see whether further development is worth the investment. Decide to go ahead with the full build? Then we credit the full cost.
Explore OneDayBuild →Technology and integrations
This page covers payroll processing in the office. For clients submitting their data, see our page on an app for payroll processing and client administration, for accountancy firms our page on accountancy software, and for a widely used payroll package our page on a Nmbrs integration. You can read about our way of working at building software.
Why choose Appfront for your client payroll processing software?
A forgotten change discovered after payroll has been run means a correction and an unhappy client. We build around that: a work queue per client, discrepancies flagged in advance, and deadlines that are met.
Fewer corrections
Discrepancies identified before payroll is run.
On time
Tax filing deadlines monitored.
Handover-ready
Work queue visible to colleagues.
Security and privacy in client payroll processing software
The software handles payroll and personal data of your clients' employees, which is sensitive. Access is strictly set by role and by client, and every view is logged.
The software runs in a European data centre, with encrypted storage, daily back-ups and sign-in with a second factor.
Frequently asked questions about client payroll processing software
Questions accountancy firms ask before getting started.
It shows the work queue per client and period, checks that everything has been supplied, flags discrepancies compared with the previous period, monitors deadlines for tax filings and payments, prepares journal entries for the client's bookkeeping, and tracks time per client.
The app is the portal where clients submit hours and changes, with completeness tracked per period. This software is for the firm itself: the work queue, the checks, the deadlines and the journal entries.
No. Payroll stays in your payroll package. The software handles everything around it: what has come in, what needs to happen, what stands out, and what must follow afterwards.
For example, an employee who was there last period but not this one, a salary that deviates sharply, or a change that does not fit the agreements with the client. You choose which checks apply; the software shows them before payroll is run.
For each client, we track the deadlines for payroll tax returns and any payments. The software shows what is due soon and warns you when a client's file is not yet complete as the deadline approaches.
Yes, if it has an interface or export. Data goes to the payroll package, and results and journal entries come back. The client's accounts can be integrated too.
Check that first. Some payroll packages have a work queue or built-in checks, and those may be enough. Custom development makes sense if you work with several packages, if your work queue currently lives in personal lists, or if you want your own checks.
A payroll department without separate lists?
Tell us how many clients you process payroll for, which payroll packages you use and how clients currently send their information. We will show you what the work queue, the checks and the deadlines would look like.