Custom software for roofing maintenance contracts
Appfront builds software for the office side of roof maintenance contracts: working out the price of a new contract from the roof itself, such as area, type of covering, accessibility and number of visits; managing the portfolio of renewals and margin per contract; and planning crew capacity across the season. We describe the visits on the roof and the report to the client on the app page.
What is software for a roof maintenance contract portfolio?
For many roofing contractors, maintenance contracts are a steady source of work: a roof visit once or twice a year, cleaning gutters and downpipes, checking seams, and repairing minor faults. On the roof itself, work is done with an app. But in the office a different question arises: what does a contract cost, which contracts are due to expire, which ones are profitable, and do we have enough people for the season?
In many businesses, the price of a contract is estimated from experience, and it only becomes clear after a year that the roof is more work than expected. Contracts lapse without anyone calling the client. Indexation gets forgotten. And in spring every client wants a visit at the same time, while in winter the crews have little to do.
We build custom solutions because roofing contractors have their own way of working out prices: which features of a roof determine the price, which types of contract you offer, how you index, and which app and accounting package you use. The app for the visits returns the actual time spent per roof, so the pricing becomes more accurate every year.
Pricing from the roof
A new contract calculated from area, covering, accessibility, downpipes and number of visits, rather than from memory.
Portfolio at a glance
For each contract, the term, renewal, indexation, revenue and margin, by client and region.
Season planned
Visits spread across the year, with crew capacity per month.
How we build your software for a roof maintenance contract portfolio
We start with your portfolio: how many contracts you have, how you calculate a price, how renewals run, and where margin leaks away.
Your contracts, types, price build-up, renewals, app and accounting.
Roof characteristics and a calculation for new contracts and quotes.
Term, renewal, indexation and margin per contract.
Spreading of jobs and capacity per month, integrations, and then ongoing maintenance.
What software for a roof maintenance contract portfolio does in practice
The components below come up in almost every roofing business with contracts. Which ones you need depends on your portfolio.
Pricing calculation
Pricing from area, covering, accessibility and visits.
Quote
Quote and contract generated from the calculation.
Portfolio
Contracts by client and region with their term.
Renewals
Alerts for contracts that are coming up for renewal.
Margin
Revenue and actual time per contract.
Capacity
Visits and crews by month across the season.
Who we build software for a roof maintenance contract portfolio
The software is intended for businesses that sell roof maintenance as a contract.
Roofing contractors
A growing portfolio of contracts. The pricing calculation is the core.
Property maintenance
Roofs alongside other maintenance. Margin per contract matters most.
Suppliers to housing associations
Many roofs per client. A portfolio per client is what's needed.
Growing businesses
More contracts than crews. Capacity is the core.
Test your idea first: a working prototype in 1 day
With OneDayBuild, we turn your idea into something tangible in one day for €1,150, so you can see whether further development is worth the investment. Decide to go ahead with the full build? Then we credit the full cost.
Explore OneDayBuild →Technology and integrations
This page covers the portfolio of maintenance contracts in the office. For the visits on the roof, see our page on an app for roofing maintenance contracts; for roofers in general, our page on roofer software; and for owners' associations (VvE), our page on VvE software. You can read about our approach at building software.
Why choose Appfront for roof maintenance contract portfolio software?
A contract priced incorrectly loses money every year. That is what we build on: a price derived from the roof itself, a portfolio you can manage, and a season that is planned.
Correct pricing
The calculation uses the roof and the actual time taken.
No missed renewals
What is due to expire is flagged in good time.
A calmer spring
Visits are spread across the year.
Security and privacy for roof maintenance contract portfolio software
The software holds data on clients, roofs, prices and margins: confidential business information. Access is set by role: a salesperson sees the calculation, management sees the margin.
The software runs in a European data centre, with encrypted storage, daily back-ups and sign-in with a second factor.
Frequently asked questions about roof maintenance contract portfolio software
Questions roofers ask before getting started.
It calculates the price of a new contract from the roof's characteristics, produces the quote and contract, keeps track of the portfolio with renewals and indexation, shows revenue and margin per contract, and spreads visits across the season according to crew capacity.
The app is for work on the roof and with the client: scheduling and carrying out visits, a checklist with photos, reports and defects. This software is for the office: price, portfolio, renewals, margin and capacity. The two work together on the same contracts.
From the roof characteristics you record, such as area, type of covering, number of drains, accessibility and number of visits per year, using your rates. The actual time recorded in the app shows where the calculation needs adjusting.
Yes. Contracts about to expire appear in an overview, with last year's margin alongside. This lets you approach the client in good time and, for a contract that is not profitable, adjust the price.
Visits are spread across the year, and each month shows how much work is scheduled against the crews available. That way spring does not come as a surprise.
Yes, provided that it has an interface. Invoices per contract go to accounting, and the revenue flows back for the margin per contract.
Check that first. Some packages include contract management, which is enough for a small portfolio. Custom development makes sense if you want to calculate the price from the roof, see margin per contract, or are growing quickly.
Contracts priced well and renewed on time?
Tell us how many contracts you have, how you currently calculate a price and how renewals are handled now. We will show you what the calculation, the portfolio and the capacity planning look like.