Custom job sheet software for electrical contractors
Appfront builds software that lets electrical installation companies make the engineer's job sheet digital: on site, the engineer records hours, materials, measurement readings and photos, the client signs on the screen, and the sheet goes to work planning, invoicing and the installation file. No more carbon copies, no more sheets found in the van on Friday.
What is engineer's job sheet software?
Engineer's job sheet software replaces the paper sheet with a record on the engineer's phone or tablet. For each work order, they log the hours worked, the materials used from the item list, the measurement readings and what they found, with photos. The client signs on the screen, the sheet goes straight to the office, and the hours, materials and photos land where they belong: in invoicing, time recording and the installation file.
Without software, the engineer writes a sheet with a carbon copy, the client signs on paper, and the sheet reaches the office at the end of the week, where someone retypes the hours and materials. An illegible sheet, an item that is used but not listed, or a client who disputes a signature: these are the everyday reasons work is not invoiced, or invoiced late.
We build custom solutions because in electrical engineering the job sheet is more than hours and materials. Installation measurements, references to the circuit and drawing, the link to the commissioning file, and a client who wants a specific form per job: all of this differs by company and by client. The software should follow your job sheet, with the fields your work requires.
Job sheet on site, with everything on it
Hours, materials from the item list, measurement readings, photos and the client's signature, in one screen that works with gloves on.
Straight through to the office
The slip is in the office before the fitter gets back in the van. Hours go to time recording, materials to invoicing and stock.
Kept with the installation
Every slip is attached to the installation and the address, so the next fitter can see what was done and measured before.
How we build your fitter's job slip software
We start with your current slip and what happens to it in the office, because that is where you find what the digital slip has to capture and where it has to go.
What is on the slip now, what happens to it in the office and where it goes wrong. We ride along with a fitter for a day and follow one slip from site to invoice.
Opening a work order, recording hours and materials, adding measurements and photos, and having the client sign. Tested on site, in a meter cupboard, without signal.
Checking and approving slips, hours to time recording, materials to invoicing and stock, photos to the file.
Integration with your ERP or costing package, your time registration and your invoicing. After that, we take over the software's maintenance.
What fitter's job slip software actually does
The components below come up at almost every installation company. Which ones you need depends on your work and on the requirements of your clients.
Work order on the phone
The fitter sees their work orders with address, contact person, description and the slips from earlier visits.
Hours by type
Working hours, travel time, waiting time and overtime per work order, with the applicable surcharge.
Materials from the item file
Scanning or searching your item file, with van stock and reorder shown alongside.
Measurements and photos
Insulation resistance, earth fault loop impedance, RCD testing and whatever else your work measures, with photos of the situation before and after.
Client signature
The client signs on screen and receives the slip by email, with the hours and materials on it.
Approval and forwarding
The office checks, approves and forwards to invoicing, time recording and the file, without retyping.
Who we build fitter's job slip software for
The software is intended for businesses with fitters on site, where the paper slip is currently the reason work is delayed or not invoiced.
Electrical installers
Service and maintenance for businesses and households, with measurements on the slip and a client who wants to see the report.
Service companies with an emergency service
Call-outs outside office hours, where the slip with photo and measurement is the evidence of what was done and why.
Businesses with regular clients
Clients who require their own slip format, with their order number and their fields. The software produces the correct format for each client.
Maintenance departments
In-house fitters at their own sites, where the slip goes not to an invoice but to the maintenance file and the cost centre.
Test your idea first: a working prototype in 1 day
With OneDayBuild, we turn your idea into something tangible in one day for €1,150, so you can see whether further development is worth the investment. Decide to go ahead with the full build? Then we credit the full cost.
Explore OneDayBuild →Technology and integrations
The software consists of an app for the engineer and back-office processing, integrated with your ERP, time registration and invoicing. If your concern is periodic inspection of installations with an installation register, see our page on the NEN 3140 inspection app. For the installation's as-built documentation there is as-built documentation software, and you can read about our approach at custom software development.
For the fitter on site, with measurements from the test instrument and additional work approved by the client, there is our app for electrical trade job slips.
If you want fitters to record changes to installations straight into the as-built documentation, see our app for as-built documentation.
Why Appfront for your fitter's job slip software?
A service ticket is the source of the invoice. Every ticket that is missing, late or incomplete is revenue that disappears. That is what we build around.
The ticket is complete when the engineer drives off
Hours, materials, measurements, photos and signature on site, in a screen that works with gloves and carries on without signal. There is no longer a Friday afternoon when tickets are collected.
Your item file on the ticket
Materials are scanned or searched in your own item file, with the van stock alongside. An item that is not on the ticket is not invoiced, which is why everything goes on it.
Every client their own format
Some clients require their own ticket form with their own fields. The software outputs the correct format for each client from the same record.
Security and privacy in service ticket software
Tickets contain customers' addresses, photos from homes and commercial premises, and sometimes measurements of installations that relate to safety. Access is set by role: the engineer sees their own work orders, the office sees everything. Photos are stored with the installation, with a retention period that suits the file.
A signed ticket is unchangeable. A correction made in the office sits alongside the original ticket with name, time and reason, and the customer can always see the signed version. If an invoice is disputed, you can read back exactly what was recorded and signed on site.
Frequently asked questions about service ticket software
Questions installation businesses ask before getting started.
It replaces the paper ticket with a record on the engineer's phone or tablet: hours, materials from the item file, measurements, photos and the customer's signature. The ticket goes straight to the office, and the data flows into invoicing, time recording and the installation's file.
Yes. The job sheet is stored on the device and sent on as soon as connectivity returns, with the original timestamp. Meter cupboards, cellars and technical rooms are exactly where the engineer ends up, so this is a requirement rather than a nice-to-have.
Yes, with the fields your work requires: insulation resistance, earth fault loop impedance, RCD trip time and whatever else you measure. The values are stored with the installation, so a later test can be compared with the previous one.
By scanning or searching your own item file, with the van stock alongside. Materials that are used go to invoicing and are deducted from the van; anything that falls below a minimum goes onto a reorder.
Yes. Some clients require their own form with their order number and their fields. The software produces the correct format for each client from the same engineer record, so the engineer does not have to fill in two tickets.
Yes, and that is the starting point. Work orders come from your ERP or estimating package, and the approved ticket goes back as hours, materials and invoice lines. We connect to the packages you use.
For hours and a signature, an off-the-shelf tool is often enough, and we'll say so. Custom development pays off when measurement values, the item catalogue, van stock, the job sheet format per client and the integration with your ERP and records need to come together in one registration.
Your tickets in the office and on the invoice the same day?
Tell us what your ticket looks like now and where it ends up. We will ride along with an engineer for a day and show what a digital ticket concretely delivers in your situation.