Custom inventory software for stock, fixed assets, tools, IT assets and equipment. QR, barcode, RFID or NFC, integrated with your ERP, accounting or WMS. Mobile-first for the counter on the shop floor, audit-proof for the accountant.
Stocktaking comes down to one question: what do we have, where is it, and in what condition? That might be stock in a shop, tools on a construction site, medical equipment in a hospital, IT assets across an office, or equipment that goes in and out of the vans. A WMS drives the operation: picking orders, locations, goods in and goods out. An inventory system sits one layer above or alongside that operation: it counts, records, traces and proves. Sometimes it is a single feature within a broader operational system; other times it is a standalone counting application that runs alongside your existing ERP or accounting software.
We build inventory software when off-the-shelf packages such as Snipe-IT, Asset Panda, Zoho Inventory, Cin7, Lightspeed, or the inventory modules of Exact and Twinfield don't quite fit your way of working. Sometimes the sector is too specific, sometimes it needs to integrate with a handful of existing systems, and sometimes the person counting on site needs a tool that works even without signal. We build the system around your workflow, not the other way round. The result is not a generic stock tool with your logo on it, but software that understands the specific terms, roles and exceptions of your industry.
The practical gains usually come down to two things: fewer counting errors, because the scanning process on the shop floor finally works properly, and demonstrable traceability for your accountant or auditor. Direct cost savings often follow, such as less equipment going missing, fewer overlapping IT licences, or fewer duplicate orders because nobody knew the first batch was already sitting somewhere.
The right type depends on what you count, how often you count, and who needs to see the results. In the first conversation we advise which direction is realistic for your situation.
A mobile-first counting application for periodic or cyclical stocktakes. Counters scan QR codes or barcodes, record quantities, take photos of discrepancies and close the count with a digital signature. Back office sees live progress and discrepancies by location.
Follows every asset from purchase to disposal. IT laptops, medical equipment, tools, instruments or equipment. For each asset you see who has it in their care, when maintenance is due, which contracts or licences are attached to it, and its current book value.
Inventory as part of a broader system that also drives order processing, invoicing or field service. Combines counting, stock write-offs, invoice lines and accounting in one flow, for rental companies, installers, event suppliers and manufacturers.
Alongside the software itself, we deliver everything you need to run your own stocktakes, audits and further development. No black box where you remain dependent on us after handover: you receive the codebase, the documentation and the knowledge to keep control yourself.
Every release goes through a testing phase on your shop floor with real counts, not just in the office. This is usually when the scan flow gets a final tweak to make it genuinely efficient in your context. That way we avoid a system that works beautifully in demos but proves cumbersome once the first serious count gets going.
Inventory management touches virtually every industry, but requirements vary greatly. A few recognisable scenarios follow.
Who has which drill, which parts are in which van, and what has been left behind on site? Often combined with a field service app where the engineer checks in in the morning, takes tools along and checks out at the end of the day. Fewer items go missing and project costs are allocated more accurately.
Annual and quarterly closing, audits by the accountant, drinks stock-taking for hospitality with cost price monitoring, or foodservice businesses that count their stock several times a week. Includes best-before date monitoring, revenue integration and automatic reorder suggestions based on rotation speed.
Cyclical counting (rotation count) so production never stops, integrated with your ERP. Spot discrepancies between the records and reality, rather than discovering them once a year. Suitable for both discrete manufacturing and process industries with batch traceability.
Keep track of laptops, phones, screens, docking stations and software licences. Who has what, when the lease ends, which licences are unused and which devices are behind on patches. Connectable to your MDM, Active Directory and service desk tooling.
Housing associations that track inventory per property, hospitals tracing medical equipment under MDR requirements, and care institutions monitoring aids per client or location. Includes maintenance planning, inspection dates and key management where relevant.
Which sound system is at which festival, which equipment went to which congress, and what has returned after the event. Often combined with hire administration and invoicing: a count on location directly generates invoice lines and flags missing equipment for recharging.
Track books, laptops, musical instruments and lab equipment across multiple locations. For museums and archives, combine with condition reporting and loan administration to other institutions.
Demonstrable traceability of fixed assets, as government and defence bodies require. Full audit trail, controlled roles, and exports that align with internal control and external audit processes.
With OneDayBuild, we turn your idea into something tangible in one day for €1,150, so you can see whether further development is worth the investment. Decide to go ahead with the full build? Then we credit the full cost.
Explore OneDayBuild →The choice of scanning technology largely determines how quickly and reliably your stock counts run. Below is a brief comparison of the most common options and when each suits best. In the scope workshop, we will advise which combination fits your scenario.
The standard for most stock-taking and check-in workflows. Inexpensive to print on labels, scannable with any smartphone, and easy to generate from the system. QR codes hold more data than traditional barcodes and remain readable at an angle or when damaged. Suitable for stock, IT assets, tools, event equipment and attendance tracking on site. The same scan flow lets you carry out counts as well as record staff or equipment check-ins.
RFID tags are read without you needing to see them directly: a handheld reader or portal gate picks up dozens of tags at once. This makes a major difference for bulk counts or zone tracking, for example returns flows in rental businesses or libraries scanning entire stacks of books in one pass. BLE beacons work over a greater distance and suit location tracking within a building or site, such as seeing which floor a given device is on.
NFC works at a range of a few centimetres and suits one-to-one actions, such as a technician using their phone to lend or check in a device. We use GPS for equipment that physically moves, such as vans or event trailers. Where tags can't be verified, we deploy AI photo recognition, for example for raw materials, art or antique instruments, to identify assets by appearance and assess their condition.
A conversation in which we establish what you count, how often, with whom, and what is going wrong today. This often reveals concrete choices: QR or RFID, mobile-first or desktop, integrated or standalone.
A workshop with your key users and warehouse or field team. We build a first screen flow and test it with real counters — not mock-ups in a meeting room, but prototypes on the shop floor.
A working build every two weeks. You test along with the counters. The first tier, usually scanning, counting and a discrepancy report, goes live quickly, with integrations and extensions following afterwards.
Phased rollout by location or team, training sessions for key users, and ongoing management for security, integrations and further development.
What clients usually want to know before we start.
A thirty-minute introductory call, no obligation. We listen to what you count now and where it goes wrong, and give you direction on QR versus RFID, off-the-shelf versus custom, and which integrations make sense.
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