Custom software that puts your GDPR obligations into practice within your own systems landscape: a record of processing activities, DPIA workflow, data subject rights, consent management, retention, the breach procedure and the DPO dashboard that brings it all together. Not a policy CMS or training portal, but a platform that makes Article 30, Article 35 and Articles 12 to 22 work in practice.
The GDPR (Regulation 2016/679, supplemented in the Netherlands by the Dutch GDPR Implementation Act) consists of roughly one hundred articles that together demand one thing: organisations must be able to demonstrate control over the personal data they process. What happens to that data, on what legal basis, for how long, with whom it is shared, with what security, and how the data subject can exercise their rights. That is not one document or one tool, but a set of interrelated processes.
A GDPR compliance platform is the software layer that supports those processes. It covers the record of processing activities under Article 30, the DPIA methodology under Article 35, the consent mechanism under Articles 6 and 7, the handling of access, rectification and erasure requests under Articles 12 to 22, the breach procedure under Articles 33 and 34, and the retention rules that follow from Article 5. All of it is integrated with your own systems (HR, CRM, ERP, marketing platform, ticketing), so that a question from a data subject or an auditor can be answered within a workable timeframe.
We do not replace widely available off-the-shelf products such as OneTrust, TrustArc, Securiti.ai or DataGrail where they do the job. We build custom solutions when you need deeper integration, when your sector has additional requirements, or when your DPO or privacy officer runs up against the limits of a commodity tool in practice. This fits within broader projects around ISO 27001 compliant software, DORA compliance software, and is a logical building block in an enterprise software project.
Most projects start in one of these three forms. In the first conversation we advise which approach best suits the scale of your processing, the number of systems to connect and the maturity of your privacy organisation.
A compact platform in which your record of processing activities (Article 30) is maintained by process owners rather than by a single privacy officer in an Excel file. Linked to it is a data subject rights workflow: a data subject submits a request, it moves through a ticket flow with SLA monitoring, and the handling is recorded for the Dutch Data Protection Authority (Autoriteit Persoonsgegevens). Suited to organisations that have only recently begun serious GDPR operations.
The compact package, extended with DPIA tooling (Article 35): a structured assessment workflow with risk scoring, purpose limitation check, necessity analysis and controls, linked to an organisation-specific risk framework. Plus consent management at processing level with granular withdrawal, and a third-party register (Article 28) in which processors, sub-processors, data processing agreements and international transfers are traceable. Suited to organisations with an active DPO and several business units.
The full platform connected to your core systems — HR system, CRM, marketing stack, ERP, ticketing, data warehouse, email archive — so that an erasure or access request is searched automatically across ten or more sources. Includes breach management with the 72-hour notification timer towards the Dutch Data Protection Authority (Autoriteit Persoonsgegevens), anonymisation and pseudonymisation tooling, a retention engine, Schrems II tracking and the DPO cockpit, in which your privacy officer oversees the entire organisation. Suited to healthcare providers, financial institutions, media companies and large retailers.
A production-ready GDPR compliance platform, in your own environment, integrated with your own systems, with the documentation your DPO and auditor expect.
Four patterns we see among organisations that approach us about a custom privacy platform. If you recognise one of them, we would be glad to talk further.
You have OneTrust, TrustArc or a similar tool, but a right-to-erasure request still requires manual searching across ten or more internal systems. The commodity tool covers the governance layer, but not the operational handling of your own data. This wears down the DPO and lengthens turnaround times.
You fall under a sector overlay: NEN 7510 for healthcare, DNB and Wft requirements for the financial sector, BIO for government, or the GDPR link arising from the AI Act for your AI systems. A single architecture must cover several frameworks at once, with a common evidence source and no separate spreadsheets per regime.
You are a media group, retailer, marketing agency, recruiter or platform organisation holding personal data on hundreds of thousands or millions of data subjects. The volumes make a spreadsheet-based approach unmanageable; data subject rights requests arrive weekly and must be handled automatically across multiple systems.
The Dutch Data Protection Authority has investigated a complaint, imposed a fine or reported an audit finding. Or a major business customer has determined during due diligence that your operational privacy controls cannot be sufficiently verified. There is now both internal and external pressure to invest structurally in tooling, not just in policy.
With OneDayBuild, we turn your idea into something tangible in one day for €1,150, so you can see whether further development is worth the investment. Decide to go ahead with the full build? Then we credit the full cost.
Explore OneDayBuild →A conversation in which we understand which processing you carry out, which systems are involved, how your privacy organisation is currently structured (DPO, privacy officers, legal, security) and which off-the-shelf tools are already in use. We also map the additional regimes — NEN 7510, the AI Act, DNB requirements, BIO — and determine which platform approach is appropriate.
A workshop with your DPO, security officer and the business owners of your core systems. We run a data mapping session (which personal data lives where, on what legal basis, and with what retention), document the priority processing activities, and choose architectural patterns that connect scalably to your source systems. The outcome is a data architecture, an initial platform architecture and a sprint plan that tackles the riskiest integrations first.
We work in two-weekly sprints. Your DPO and legal adviser take part in reviewing the processes the tool supports: a DPIA template must be legally sound, a DSAR response template must hold up legally, and a processing register field must align with the way your supervisory authority reasons about it. We build, they test, and the iteration in between makes the platform usable.
Phased rollout: first the processing register goes live, then the DSAR flow, then DPIA, then breach management, then the deeper integrations, so your organisation grows along with the tool. Two training sessions for your DPO and privacy officers, a short video explainer for process owners, and a DPO cockpit overview for your board. From go-live we provide monitoring, patch management, dependency updates and the changes that follow from new Dutch DPA guidance or EDPB guidelines.
The questions DPOs, privacy officers and compliance managers ask us before a project begins.
A free, no-obligation half-hour introductory call. We listen to which processing activities you carry out, which standard tools are already running, what your DPO and privacy organisation look like today and which additional regimes apply, and we give direction you can use straight away, even if we don't end up working together.
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