Custom exam administration software development for examination bodies
Appfront builds software for examination bodies that want to support the examination office. Registrations come in from training providers, employers and candidates, and are scheduled at venues and with examiners who have capacity. Results are processed, appeals are tracked until a decision, and reports for the examination board and the scheme manager come from the same data. We describe the work on the examination day on the page about the app.
What is examination administration software for an examination body?
An examination body administers examinations that lead to a diploma or certificate. That involves more than the examination day itself: candidate registrations, often through training providers or employers, scheduling sittings at venues with examiners who must be independent, processing results, and handling appeals. The body is also accountable to an examination board, a scheme manager or an accrediting authority.
In practice, registrations arrive by email, forms and lists from training providers, and are retyped. Venue and examiner scheduling sits in a spreadsheet. Results come from an assessment system or on paper from examiners, and are processed by hand. An appeal is handled by email, and its deadline is tracked in a calendar. For the annual report, figures are pulled from several files.
We build custom software because examination bodies differ: which examinations you administer, which certification scheme applies, how registration and invoicing work, which assessment system you use, and to whom you report. The scheme manager determines the requirements the scheme sets; the software ensures your administration follows them.
Registration without retyping
Registrations from candidates, training providers and employers, including in bulk, straight into the administration.
Capacity and independence
Sittings scheduled at venues and with examiners, with capacity and a check on independence.
From results to reporting
Results, resits, appeals and reports drawn from the same data.
How we build your examination administration software for an examination body
We start with your examination office: which exams you run, the schedule, how registrations come in, and where data is re-keyed. If you already have or are commissioning an app for exam day, we build on that. The office and exam day then share the same candidates, sittings and results, without anything being entered twice.
Your exams, schedule, registration, assessment system and reporting.
Registrations, sittings, venues and examiners with capacity.
Results, resits, and appeals and complaints with deadlines.
Reporting, statistics, integrations, and then maintenance.
What examination administration software for an examination body actually does
The components below feature in almost every examination body. Which ones you need depends on your exams.
Registration
Candidates, training providers and employers, including in bulk.
Planning
Sittings at venues with capacity.
Examiners
Deployment with a check on independence.
Results
From the assessment system or examiners.
Appeals
Appeals and complaints with deadlines.
Reporting
For the examination committee and scheme manager.
Who we build examination administration software for an examination body
The software is intended for organisations that run examinations.
Examination bodies
Many candidates each year. Registration is the core.
Certification bodies
A scheme with requirements. Reporting matters most.
Industries
Exams for their own sector. Scheduling is what's needed.
Training providers
An in-house examination office. Independence is the core.
Test your idea first: a working prototype in 1 day
With OneDayBuild, we turn your idea into something tangible in one day for €1,150, so you can see whether further development is worth the investment. Decide to go ahead with the full build? Then we credit the full cost.
Explore OneDayBuild →Technology and integrations
This page is about the examination office in the back office. For work on the examination day, there is our page on an examination administration app, for taking and marking tests our page on examination software, and for certificates our page on a certification portal. You can read about our approach under building software.
Why choose Appfront for your examination administration software for an examination body?
A registration that gets re-keyed, a result handled by hand, and an appeal deadline kept in a diary: each is a point where things go wrong. We build around that: registration without re-keying, scheduling with capacity, and a clear line from result to reporting.
Less manual work
Registrations and results flow automatically.
Deadlines monitored
Appeals handled on time.
Reporting ready
Produced from the same data, without searching.
Security and privacy for examination administration software for an examination body
The software holds candidates' personal data, results and sometimes confidential examination material. Access is set by role: a training provider sees only its own candidates, and examination data is visible only to those who need it.
The software runs in a European data centre, with encrypted storage, daily back-ups and sign-in with a second factor. Changes to results are logged.
Frequently asked questions about examination administration software for an examination body
Questions that examination organisations ask before getting started.
It processes registrations from candidates, training providers and employers, schedules sittings at venues and with examiners, handles results and resits, tracks appeals and complaints, invoices, and produces reports for the examination committee and scheme manager.
The app is for exam day and the candidate: from sign-up to certificate, sittings and examiners on site, and the register. This software is for the examination office: bulk registrations, capacity, invoicing, appeals and reporting.
Yes. A training provider or employer provides a portal or supplies a list, and candidates go straight into the administration. The provider can then see the schedule and results of its own candidates, if you wish.
For each examiner you record which training providers or employers they are connected to. The schedule won't allow an examiner to sit a session with candidates from that provider, or will issue a warning, according to the rules of your scheme.
From the testing system via an integration, or from examiners via a form or the app. Results are recorded with who entered them, and changes are logged.
Each appeal is given a deadline under your regulations, a handler and a status. The software sends reminders about deadlines, and the decision is recorded. Reports show how many appeals were lodged and how they were handled.
Check that first. An assessment system administers and marks exams, but often doesn't handle registration through training providers, the planning of locations and examiners, or appeals. Custom software makes sense if those processes currently run through email and spreadsheets.
An examination bureau without re-typing?
Tell us which exams you administer, how registrations come in and which assessment system you use. We will show you what registration, planning and reporting look like.