Custom construction site delivery and call-off order software
Appfront builds software that lets building materials suppliers manage call-off orders. The contractor orders the total for a project, calls off each delivery what they need that day, and the supplier schedules the run with the time window, unloading conditions and the crane the site requires. The remaining balance per order is always visible, and a delivery note with photo and signature is captured at the point where the material is unloaded.
What is call-off software for construction site deliveries?
Call-off software for construction site deliveries tracks, per project, what has been ordered in total, what has already been delivered and what is still due on call-off. The site manager calls off what they need tomorrow or next week, specifying the time window in which the site can receive and what is needed to unload: a crane, a forklift, a place to turn. The planner schedules the run, the driver delivers with a delivery note signed on site, and the remaining balance of the order goes down.
Without a system like this, the office staff phone the driver, the site manager phones in the call-off, the planner rings the driver, and on site it turns out the crane is only available after lunch. The load waits, the driver waits, the next customer waits. The delivery note is signed by someone who doesn't know what was ordered, and three months later there's a dispute over a pallet that may or may not have been delivered. The remaining balance on the order doesn't match anyone's records.
We build custom software because site logistics differ from one supplier to the next. A prefab supplier schedules a crane per element, a merchant delivers pallets by forklift, and a concrete supplier delivers to the minute. The agreements with contractors on time windows and unloading conditions are set out in specifications and site rules. The software should follow these, and feed your ERP and invoicing, not replace them.
Call-off orders with remaining balance
The total order per project, deliveries to date and the remaining balance per item. The site manager and the office see the same figures.
Call-offs with unloading conditions
The site manager places a call-off with date, time window, crane or forklift and the location on site. The planner sees it as a trip with everything the driver needs to know.
Delivery note on site
Photo of the loaded goods, signature of the recipient, time and place. The proof sits with the delivery, not in a folder.
How we build your software for call-off deliveries to construction sites
We start with the call-off as it currently comes in, and with the delivery note as it is currently signed. That's where the difference between a plan and a dispute lies.
How call-off orders are currently recorded, how call-offs arrive, which unloading conditions contractors impose, and how delivery notes are signed. We also look at the disputes from recent months.
The total order per project with remaining balance per item, call-offs placed by the site manager via a portal or app, with time window and unloading conditions, and notification to the planner.
Call-offs as trips with unloading conditions, crane and sequence; per trip the driver sees what needs to happen and delivers with photo and signature, even without signal.
Deliveries fed into the ERP and invoicing, the remaining balance updated, and reporting per project. After that, we take over management of the software.
What software for call-off deliveries to construction sites actually does
The components below feature in almost every construction supplier's operation. Which ones you need depends on what you supply and how your contractors place call-offs.
Call-off orders
Total order per project with the remaining quantity per item, deliveries to date and the term, linked to the project number in your ERP.
Call-off portal
The site manager places a call-off with date, time window, unloading conditions and the location on site, and can see the status of each call-off.
Route planning
Call-offs as trips with crane, forklift and sequence, per day and per vehicle, with the unloading conditions attached to the trip.
Driver app
Per trip the site, the contact person, the unloading conditions and the load; delivery note with photo and signature, even without signal.
Balance monitoring
The remaining balance per order falls with each delivery; a notification is raised where there are discrepancies between delivered and called-off quantities.
ERP and invoicing integration
Deliveries recorded as dispatches in the ERP, invoicing per delivery or per period, and the delivery note attached.
Who we build software for call-off deliveries to construction sites
The software is intended for suppliers for whom call-off deliveries are the norm, and where waiting time on site and disputes over delivery notes currently cost money.
Building materials merchants
Pallets and bundles on call-off to several projects per day. The call-off portal and route planning replace the phone and the notepad.
Prefab and concrete suppliers
Elements that must be unloaded by crane at a fixed moment. The time window and unloading conditions per call-off are the core.
Suppliers of installation materials
Smaller deliveries, often several per day per site. The remaining quantity per order and the signed delivery note keep the administration accurate.
Wholesalers with their own vehicle fleet
Drivers who visit several construction sites a day. The driver app, with unloading conditions and photos, makes each run predictable.
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This page is about call-off deliveries. For planning the routes themselves, see our page on route planning software, and for the ordering process, our page on a custom order management system. You can read about our way of working at software development.
For the site manager, who places call-offs with several suppliers and signs for receipt, there is our app for call-offs and receiving on site.
Why choose Appfront for your call-off delivery software for construction sites?
A call-off order is only under control when the remaining quantity, the call-off and the delivery note are all linked. That is what we build on.
One remaining quantity for everyone
Site manager, office staff and planner all see the same remaining quantity, updated with every delivery. No more debate about what is still to come.
Unloading conditions on the run
Crane, time slot and location are attached to the call-off and travel with the driver. Waiting on site is usually an information problem.
Proof where it happens
Photo and signature on site, with time and place recorded. That is what you need when a pallet is disputed three months later.
Security and privacy in call-off delivery software for construction sites
Call-off orders contain pricing agreements and site details. Access is governed by role: the site manager sees their own projects, the driver their own runs, office staff everything. Every call-off and every delivery is logged with user, time and place.
Delivery notes with photo and signature are stored unalterably; a correction is a new note referring to the original. If a delivery is disputed, you can see exactly what was unloaded, when and where, and who signed for it.
Frequently asked questions about call-off delivery software for construction sites
Questions construction suppliers ask before getting started.
It tracks the total order and remaining quantity per project, lets the site manager place call-offs with time slot and unloading conditions, schedules call-offs as runs with crane and sequence, gives the driver everything they need on site, and records the delivery with photo and signature. Deliveries feed into the ERP and invoicing.
Yes, through a portal or app where they see their projects, the remaining quantity per item, and place call-offs with date, time slot and unloading conditions. Office staff see the call-off immediately and the planner schedules it. Phone call-offs are still possible; office staff then enter them on the same screen.
They are attached to the call-off and travel with the run into the driver app: crane or forklift, the time slot, the location on site, the contact person. The driver sees it before leaving, not when they are standing at the gate.
Yes. The route is on the phone, and the delivery note with photo and signature is stored until there is a connection, with the actual time and location. On a building site in a polder or a basement, that is the normal situation.
With every delivery, the remaining quantity per item on the call-off order goes down, and the site manager and office staff see the same figure. If a delivery deviates from the call-off, a notification is raised so the difference is resolved straight away rather than at final settlement.
Yes. The call-off order is linked to the order in the ERP, deliveries are recorded back as dispatches, and invoicing runs per delivery or per period with the delivery note attached. We connect to the packages you use.
Yes: per project, what has been ordered, delivered, called off and invoiced, with the delivery notes included. This is the overview the contractor asks for at final settlement, and which you currently have to piece together from several systems.
Your call-off orders without the phone and notepad?
Tell us what you deliver, how contractors currently place call-offs, and how often a load has to wait on the site. We'll show you what the call-off portal and driver app look like and how much waiting time and dispute they save.