Custom supplier rebate agreement software development
Appfront builds software for wholesalers, retail chains and purchasing organisations that agree bonuses with suppliers: annual turnover bonuses with tiers, bonuses per product group, fees for promotions and shelf space, payment discounts and growth bonuses. For each agreement, the terms, the accrual based on actual purchases, the claim or invoice to the supplier, and reconciliation with what is received. So you know throughout the year what you are owed, and no agreed bonus is left unclaimed.
What is supplier bonus agreement software?
A large share of a wholesaler's or retail chain's margin does not come from the purchase price on the invoice, but from agreements on top of it: a bonus when turnover reaches a tier, a fee for a promotion, a contribution to shelf space, an extra discount on a product group. Bonus agreement software records these agreements, calculates what you accrue throughout the year, and makes sure it is claimed and received.
Without such software, the agreements sit in contracts with the buyer and in their spreadsheet. Nobody knows exactly what has accrued until year-end, when finance goes through everything. A tier that was just missed could have been reached with one extra order. An agreed promotion fee is forgotten to be invoiced. And when the buyer leaves, nobody can find the agreements.
We build custom solutions because agreements differ per supplier: which types of bonus you agree and on what basis, how tiers and growth are calculated, which ERP holds the purchasing data, whether bonuses must be split per branch or product group, and how you claim and book them. An ERP knows purchase orders and invoices; the agreement behind the invoice, and what it is worth, rarely is.
Agreements recorded
For each supplier, every agreement with its type, basis, tiers, term and conditions, so they are not kept in one buyer's spreadsheet.
Accrual through the year
Based on actual purchases, what has accrued, which tier is within reach and what the forecast for the year is.
Claiming and receiving
A claim or invoice to the supplier at the agreed moment, and reconciliation with what is actually received or credited.
How we build your supplier bonus agreement software
We start with the past year: how many bonus agreements you had, how much was claimed, how much was received, and how much was left unclaimed.
The types of bonus you agree, the bases and tiers, the ERP holding purchasing data, and how you currently claim and book them.
The ongoing agreements per supplier in the software, with their terms, and the purchase dates linked to them.
The accrual calculation per agreement, tiers within reach, and the forecast at the end of the period.
Claims and invoices to suppliers, reconciliation with receipts, allocation and reporting, followed by ongoing management.
What supplier bonus agreement software actually does
The components below are found in almost every purchasing organisation that runs supplier bonuses. Which ones you need depends on the number of suppliers and the types of agreement.
Agreement register
Per supplier, every bonus, rebate and discount, with its type, basis, tiers, term, conditions and the contract alongside.
Build-up from purchasing data
Purchases per supplier, product group and period from the ERP, with the build-up per agreement, updated throughout the year.
Tiers at a glance
For each agreement, the current tier, the next one and what is needed to reach it, so that purchasing can steer accordingly.
Claims and invoices
A claim or invoice to the supplier at the agreed moment, with the calculation as supporting evidence.
Reconciliation
Amounts received and credit notes alongside the claims, with what is still outstanding per supplier.
Allocation and reporting
Bonuses allocated across branches, product groups or franchisees, and reporting for purchasing and finance.
Who we build supplier bonus software for
The software is intended for organisations where supplier bonuses make up a large part of the margin and are currently kept in spreadsheets.
Wholesalers
Many suppliers with annual bonuses and tiers. The build-up through the year and the claims are at the core.
Retail chains
Promotional fees, shelf space and bonuses per product group. The agreements register and reconciliation matter most.
Purchasing groups and franchises
Bonuses negotiated centrally and allocated across members or branches. Allocation is what matters.
Manufacturers and their raw materials
Volume agreements with suppliers of raw materials and packaging. The tiers and the forecast are at the core.
Test your idea first: a working prototype in 1 day
With OneDayBuild, we turn your idea into something tangible in one day for €1,150, so you can see whether further development is worth the investment. Decide to go ahead with the full build? Then we credit the full cost.
Explore OneDayBuild →Technology and integrations
This page covers supplier bonuses and rebates. For pricing agreements per construction project, see our page on project discount software; for the purchasing process itself, see our page on purchasing software; and for working with suppliers, see our page on a supplier portal. You can read about our approach at custom software development.
Why Appfront for your supplier bonus software?
A bonus that has been agreed but not claimed is margin you are giving away. We build on that: every agreement recorded, the build-up visible, and a claim that goes out on time.
No bonus left unclaimed
Every agreement has a moment for claiming. Anything built up but not claimed stands out.
Steering on the tier
Purchasing can see through the year which tier is within reach. An extra order at the right moment yields a higher bonus.
The organisation's agreements
Agreements are held in the register, not in one buyer's spreadsheet. A new buyer knows what has been agreed.
Security and privacy for supplier bonus software
The software holds purchasing data, bonus agreements and margins, which are confidential between you and your suppliers. Access is set by role: the buyer sees their suppliers, finance the claims and reconciliation, and management the whole picture. Every change to an agreement is logged with name and time.
The software runs in a European data centre, with encrypted storage and daily backups. The ERP integration uses a dedicated key that can be revoked.
Frequently asked questions about supplier bonus software
Questions that purchasing organisations ask before getting started.
He records bonuses, allowances and discounts per supplier with their basis and tiers, calculates the accrual based on actual purchases, shows which tier is within reach, raises claims and invoices to suppliers, reconciles them against what is received, and allocates bonuses across branches or product groups.
Annual turnover bonuses with tiers, bonuses per product group, growth bonuses, fixed fees for promotions or shelf space, and discounts settled retrospectively. We establish which ones you use in the first step.
From your ERP, by supplier, product group and period. The software calculates the accrual from this, so nobody has to re-key figures.
Yes, based on purchases to date and the expectation for the rest of the year. This shows purchasing which tier is achievable and what an extra order would yield.
As soon as the agreement stipulates it, the software raises a claim or invoice with the calculation as supporting evidence. Amounts received and credit notes are then reconciled.
Yes. Bonuses agreed centrally can be divided pro rata to purchases per branch, product group or franchisee, according to the allocation you define.
Check this first. Some ERP packages have a bonus module, and that is sufficient for simple agreements. Custom development makes sense if you have many suppliers with different types of agreements, if tiers need tracking through the year, or if bonuses must be allocated across branches or members.
Want to know what you are owed during the year?
Tell us how many suppliers you agree bonuses with, which types, and how you currently track them. We will show you what the register, the accruals and the claims look like.