Custom battery registration and volume reporting software
From 18 August 2025, the extended producer responsibility rules of the EU Batteries Regulation apply. Anyone who is the first to place batteries on the Dutch market, including in devices, bicycles or cars, must be registered in the national producer register and report to Rijkswaterstaat every year. To do that, you need to know what you have sold per battery category. Appfront builds the software that keeps track of your article data and sales volumes per category and prepares the registration and declaration.
What is software for battery producer registration and volume reporting?
Software for battery producer registration and volume reporting keeps track of which batteries you place on the Dutch market, in which category and in what quantity. Article 55 of the Batteries Regulation, Regulation (EU) 2023/1542, requires member states to maintain a producer register and requires producers to register in every member state where they first make a battery available on the market. The application includes, among other things, the name and brand names, the trade register number and the battery categories with their chemical composition. The regulation distinguishes five categories: portable batteries, batteries for light means of transport, electric vehicle batteries, starting, lighting and ignition batteries, and industrial batteries.
In the Netherlands, Rijkswaterstaat carries this out. You apply for registration and approval digitally with eHerkenning, or your producer organisation does so on your behalf. For portable batteries and e-bike batteries, a declaration of general application applies, with Stichting OPEN and EPAC as the producer organisation; for car batteries, joining ARN is voluntary. Distributors and online platforms must check whether a producer has a valid registration number. Each year, a report follows on the preceding calendar year, including the weight you placed on the market. Rijkswaterstaat gives 1 July as the date on Afval Circulair and notes that the register and the digital form are still being developed; Ondernemersplein gives 1 August. If in doubt, check what applies to you.
The difficult part is the article data. A battery inside a device, a loose replacement battery and a battery pack for a bicycle each fall into a different category, and the weight is often not in the ERP. In practice, the declaration is compiled from scratch every year from an export and a spreadsheet. We build custom software because every product range is different. An importer of electric bicycles needs different data from a web shop with thousands of articles or a supplier of home batteries. Which articles you stock, where the sales figures are kept and whether you are affiliated with a producer organisation determine what the software does.
Per article
Category and weight.
Per category
Volumes totalled.
Ready to declare
Registration and report.
How we build your software for battery producer registration and volume reporting
We start with your product range: which articles contain batteries, which category they fall into, where weight and chemical composition are recorded, where the sales figures come from and whether you are affiliated with a producer organisation. Then we build a first version with the article data and the breakdown per category, because every declaration rests on that. Your product manager or compliance officer works with it for a while. The volumes from your ERP and web shop, the registration details and the annual declaration follow if that goes well. After that, we keep the software up to date when the rules or the Rijkswaterstaat form change.
Articles, categories, sources.
Breakdown per category.
From ERP and web shop.
Go-live, monitoring, and maintenance when things change.
What software for battery producer registration and volume reporting actually does
The components below appear in almost any software for reporting batteries. Which ones you need depends on your product range and on who submits the report.
Items
Category and chemistry.
Weight
Recorded per battery.
Volumes
From ERP and web shop.
Flagging
Item without a category.
Registration
Data prepared.
Declaration
Per calendar year.
Who we build software for producer registration and battery volume reporting for
The software is intended for companies with a large or changing range of batteries, or with sales across multiple channels. The more items you have, the more it saves you.
Importers
First to market.
Brand owners
Under your own name.
Online shops
Also from abroad.
Bicycle importers
Batteries per model.
Test your idea first: a working prototype in 1 day
With OneDayBuild, we make your idea tangible in a single day for €1,150, so you know whether further development is worth the investment. Decide to go ahead with the full build? Then we deduct the cost in full.
View OneDayBuild →Technology and integrations
This page covers extended producer responsibility for batteries in the Netherlands. If you also place electrical equipment on the market, see our page on WEEE reporting and collection administration. For registrations in several EU countries, see our page on software for EPR registration per EU country; for product data in the European energy label database, our page on EPREL submission; and for another EPR scheme, our page on tyre volume registration. You can read about our approach on building custom software.
Why Appfront for your software for producer registration and battery volume reporting?
An item containing a battery that falls outside the report, a bicycle battery counted as a portable battery, or a report nobody can trace when Rijkswaterstaat or the producer organisation asks about it, leads to a correction or a dispute. That is what we build around: every battery classified per item, volumes taken from your own systems, and every report stored together with the underlying figures.
Complete
Every item classified.
Traceable
Reporting from the source.
Ready every year
No spreadsheet.
Security and privacy in software for producer registration and battery volume reporting
The software processes sales figures and product range data that are commercially sensitive. Access is set up per role: product management maintains the item data, compliance compiles the report, and management signs it off. Every change and approval is recorded with name and time.
The software runs in a European data centre, with encrypted connections and storage and daily backups. Submission to Rijkswaterstaat is done with eHerkenning by an authorised employee or by your producer organisation; the software does not store login credentials.
Frequently asked questions about software for producer registration and battery volume reporting
Questions that importers, brand owners and online retailers ask before getting started.
It keeps track of the battery category, chemical composition and weight per item, adds up sales volumes per category, and prepares the registration and the annual report. This way you produce the report from your own systems rather than from a spreadsheet.
According to Rijkswaterstaat, you are a producer if you make, have made, resell or are the first to import batteries in the Netherlands under your own name or brand, including in appliances or vehicles. If you sell to the Netherlands remotely from abroad, you appoint an authorised representative. Stichting OPEN offers a check.
In the Netherlands, with Rijkswaterstaat, digitally using eHerkenning, together with an approval of your producer responsibility system. If you are affiliated with a producer organisation, it arranges the registration for you.
The regulation distinguishes portable batteries, batteries for light means of transport, batteries for electric vehicles, starting, lighting and ignition batteries, and industrial batteries. These are different categories from those under the old rules. The software classifies each item.
On Afval Circulair, Rijkswaterstaat gives 1 July for the previous calendar year and says the digital form is still being developed. Ondernemersplein gives 1 August. Ask Rijkswaterstaat or your producer organisation what applies to you.
For portable batteries and e-bike batteries, a generally binding declaration applies, covering Stichting OPEN and EPAC. For car batteries, joining ARN is voluntary. Even if an organisation files the report, you still supply the figures, and the software produces them.
For companies with many products containing batteries, multiple sales channels or sales in several countries. If you sell a handful of battery products and your producer organisation handles everything, a simple export is often enough.
Your battery report straight from your own systems?
Tell us which products with batteries you carry, where your sales figures are held and whether you belong to a producer organisation. We will show you how the software can build the report.