Custom tyre volume registration for EPR compliance
If you make or import car tyres and are the first to supply them to someone else in the Netherlands, you fall under the Tyre Management Decree (Besluit beheer autobanden) and extended producer responsibility. Every year, before 1 August, a report goes to the minister, with your market share over the three preceding calendar years, and your contribution to the producer organisation depends on the volumes you declare. If you supply tyres, you must also take back old tyres and record the number. Appfront builds the software that pulls the volumes from your own sales and purchasing data, compiles the declaration and the report, and tracks take-back per branch.
What is software for registering tyre volumes under EPR?
Tyre volume registration software counts which car tyres you place on the Dutch market and produces the declarations and report the law requires. The Tyre Management Decree applies to tyres for passenger cars, commercial vehicles up to 3,500 kilos and the trailers they tow. A producer or importer is anyone who makes tyres or brings them into the Netherlands and is the first to supply them to someone else in the Netherlands; tyres fitted to a new vehicle are excluded. Article 8 requires a report to the minister every year before 1 August, with your market share over the three preceding calendar years. The software takes those figures from your own data.
Without a system like this, the declaration is put together in a spreadsheet. Someone pulls a sales list from the ERP, manually removes the tyres that were supplied to another country or that came from a Dutch supplier, and adds up the rest. Summer and winter tyres, wheel sets and truck tyres all get mixed together. The report requires a document that allows the data to be verified, and that is difficult with a spreadsheet that has no audit trail. At the same time, every branch that supplies tyres must record the number of old tyres taken back, and that often exists only on work orders.
We build custom software because every business sits at a different point in the chain. An importer supplies wholesalers and garages, a webshop supplies consumers directly, and a garage chain sources part of its tyres abroad itself. Which tyres you are the first to supply in the Netherlands, whether you meet your obligations collectively through a producer organisation, and which systems hold your purchasing and sales data all determine what the software does. Many producers and importers work together through Vereniging Band en Milieu, with RecyBEM as the implementing organisation.
From the source
Volumes from ERP and webshop.
Verifiable
Declaration with audit trail.
Take-back counted
Per branch.
How we build your software for registering tyre volumes under EPR
We start with your chain and your data: which tyres you buy and where from, who you supply, which product groups there are and how the declaration is currently produced. Then we build a first version that counts, per period, the tyres you are the first to supply in the Netherlands, including the exceptions, because the declaration rests on those. Your administration team works with it for a while and compares the output with previous declarations. The three-year market share, the report, take-back registration per branch and the integration with the producer organisation follow once that runs well. After that, we maintain the software as the rules change.
Purchasing, sales, products.
The first version.
Market share and branches.
Go-live, monitoring, and maintenance when things change.
What software for registering tyre volumes under EPR actually does
The components below appear in almost every tyre volume registration. Which ones you need depends on your position in the chain and on your systems.
Scoping
Which tyres count.
Volumes
Per period and tyre type.
Market share
Over three calendar years.
Declaration
For the producer organisation.
Report
With verification document.
Intake
Tyres taken back per branch.
Who we build software for registering tyre volumes under EPR for
The software is for businesses that are the first in the Netherlands to supply tyres, or that supply tyres and take back old ones, and for which the reporting obligation is currently an annual calculation exercise in a spreadsheet. The more products and channels you have, the more it saves you.
Importers
Tyres from outside the Netherlands.
Wholesalers
Partly imported yourself.
Webshops
Direct to the consumer.
Garage chains
Supply and take-back.
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This page is about car tyres in the Netherlands. If you sell in several EU countries and need a registration in each, see our page on software for EPR registration per country. For electrical equipment, see our page on the WEEE obligation and collection administration, for textiles our page on the EPR textiles reporting tool, and for the workshop as a whole our page on garage business software. You can read about our approach on building software.
Why choose Appfront for your software for registering tyre volumes under EPR?
A return that comes out too high because exported tyres were counted, a report whose build-up nobody can show, or branches that do not record take-back all cost a tyre business money and prompt questions from the regulator. That is what we build around: volumes from the source, every exception visible, and a report that can be traced back to the individual sales line.
Accurate figures
Exceptions visible.
Traceable
Down to the sales line.
In time
Report prepared.
Security and privacy in software for registering tyre volumes under EPR
The software processes purchasing and sales data and market figures, which are commercially sensitive. Access is set up per role: a branch sees its own take-back, the administration sees the volumes, and only the person responsible sees the return before it is submitted. Every return is recorded with its version, name and time.
The software runs in a European data centre, with encrypted connections and storage and daily backups. Integrations with your ERP and webshop only read the data needed for the return, and every submitted return is retained, so you can show what you submitted and when.
Frequently asked questions about software for registering tyre volumes under EPR
Questions that controllers, buyers and directors of tyre businesses ask before they get started.
It counts which car tyres you are the first to supply to another party in the Netherlands, removes the exceptions, and uses that to compile the return for the producer organisation and the annual report. It also records, per branch, how many used tyres have been taken back.
If you make tyres or bring them into the Netherlands and are the first in the Netherlands to make them available to another party, in the course of your business. If you buy tyres from a Dutch importer, that importer is the importer, not you.
Tyres for passenger cars, for commercial vehicles up to 3,500 kilograms and for the trailers behind them. Tyres fitted to a new vehicle are not covered by the Besluit beheer autobanden (the Dutch Car Tyres Management Decree).
The report on compliance with your obligations, with a document that allows the data to be verified, your average market share in new car tyres over the three preceding calendar years, and a contact person for the take-back of tyres. It goes to the minister every year before 1 August.
Anyone who supplies tyres must, at the time of supply, take back a used tyre offered to them at no charge as a minimum, and record the number of tyres taken back. The software keeps track of this per branch.
Yes. Producers can meet their obligations jointly through a producer organisation, which then files the notification and the report on their behalf. The software supplies the figures to that organisation in the format it asks for.
For importers, wholesalers and webshops with many items, multiple channels or tyres that are partly exported. If you have a single regular supplier and a handful of product groups, a well-structured spreadsheet is often enough.
Your tyre volumes and report, straight from your own data?
Tell us where your tyres come from, who you supply and how the return is currently put together. We will show you how the software can handle it.