Custom app for purchasing and certification records in florist shops
The certification mark on a batch of flowers appears on the delivery note, and that delivery note rarely survives the day. It ends up in a bucket, gets wet, or disappears with the packaging. Whoever wants to record the mark only at the end of the month is left with just the invoice, which says nothing about it.
Why the moment of receipt matters
In the Sustainable Florist Barometer, the number of points determines whether you receive a bronze, silver or gold certificate. Some of those points come from purchasing: certified florists buy in products bearing sustainability certification marks such as MPS-A and its plus variant, EKO or organic, and On the way to PlanetProof.
That information arises at delivery. The delivery note or certificate shows which mark is on the product, and that is the only moment it is established. The invoice that follows weeks later shows an amount and a description, and rarely a certification mark.
The practical problem is timing. Flowers arrive early, the shop has to open, and nobody sits down at a computer at that moment. What cannot be recorded in fifteen seconds at that point is not recorded.
In addition, the assessment is carried out by an independent certifying body. It looks at what you can demonstrate, not at what you remember. A photo of the delivery note with a timestamp is then considerably more valuable than a ticked box in a spreadsheet.
How we build this
The core is delivery. What arrives that morning, with which certification and from which supplier, is the input for everything that happens to it afterwards.
Choose a supplier or scan a code, with that supplier's previous deliveries shown alongside.
Pick what is on this batch from a short list, rather than typing a name.
The photo is the evidence. A timestamped picture takes less time than typing out a description.
The delivery lands in the administration where the points and the share of certified sourcing are tracked.
What the app does in practice
Recording at receipt covers the whole picture. What else you need depends on whether you have one shop or several.
Quick entry on arrival
Few fields, large buttons, and the previous delivery suggested. Anything taking longer than half a minute does not happen.
Certifications from a fixed list
Selecting rather than typing, so the same certifications genuinely add up together later.
Photo of delivery note or certificate
Timestamped and located, because that is what a certifying body wants to see.
Works early and without signal
In a cold room or at a market, coverage cannot be taken for granted. The app works locally and synchronises later.
Remembers your suppliers
If you have regular suppliers, you do not have to choose the same details again every time.
Share visible straight away
What part of this week carried a certification, so a purchasing decision can still be adjusted.
Who we build for
Who accepts the delivery differs from shop to shop. Four situations.
Independent florists
They accept it themselves, early, and at that moment have ten other things to do.
Shop staff
The person accepting the delivery is not always the one who placed the order, and they know less about the batch.
Branch managers
They only see afterwards what has come in, and would like to know sooner.
Buyers at a chain
They decide what is ordered and want to see what was actually delivered.
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Certifications are added, suppliers change and the schedule is revised. Lists, fields and suppliers should be configurable and not fixed inside the app.
If you make bouquets in quantities and the printed order slips get mixed up on a busy day, look at our app for bouquet production with order slips.
Why Appfront
The delivery note is only there briefly
What is not recorded that morning is no longer there in the afternoon. We build the entry for that one moment.
Fifteen seconds is the limit
For a delivery in the early morning, every extra step is one too many. Fewer fields means more registration.
Evidence is the foundation
A certifying body looks at what you can demonstrate. A timestamped photo does that; a tick does not.
We do not certify
The assessment remains with the independent body. We make sure the data is there when they come by.
Security and privacy
What you record concerns your purchasing: who you buy from, how often and in what volumes. Within a chain, branches often do not want to see this from each other, and suppliers certainly not. We set access by role and by branch, show a member of staff the deliveries of their own shop, and log viewing. What is stored locally on the device is encrypted and can be wiped remotely if a phone is lost.
For this subject, the reliability of the moment is the key point. A quality mark added to a delivery after the fact is no longer evidence when it is audited. We record registrations in an unalterable way, with time, place and person, even when synchronisation happens later, and any correction appears as a visible amendment alongside the original entry. How we handle security ourselves is set out in our information security policy.
Frequently asked questions about recording certification marks on receipt
Because invoices rarely show a certification mark. The mark is on the delivery note or the accompanying certificate, and that paperwork is only kept for a short time. Anyone trying to reconstruct it afterwards ends up with an estimate, and an estimate is not evidence when it is audited.
The marks that count towards the Sustainable Florist Barometer, including MPS-A and its plus variant, EKO or organic, and On the way to PlanetProof. The list is configurable, as marks are added and the scheme is revised.
Yes. A cold store, a loading bay or the early market rarely has good coverage, and that is exactly where deliveries are received. The app works offline and synchronises as soon as connectivity returns, keeping the original timestamp.
Within half a minute per delivery. When goods arrive early in the morning, every extra step is one too many, and anything that takes too long gets skipped. That is why we work with short lists, the previous delivery as a suggestion, and as few free-text fields as possible.
Yes, and this is often necessary. A florist department within a garden centre can be certified separately, and then that department's purchasing must also be traceable separately.
In the administration where the points and the share of certified purchasing are tracked. We describe this on our page about florist software. See also our approach to building an app.
Where are last week's delivery notes?
Look up which quality mark was on three deliveries from last week. If that isn't possible, the points total for your certificate is an assumption. We build this as a standalone app and as part of a broader app development project.