Custom Whitevision integration development
Appfront builds integrations with Whitevision, the software for automatically processing documents such as purchase invoices, order confirmations, delivery notes and service reports. Whitevision reads documents and recognises data. We connect it to your own systems: master data such as suppliers, orders and items sent to Whitevision for better recognition, and the extracted data returned to your ERP, own software or approval workflow. So a document that has been read is processed immediately where it belongs, and nobody retypes what the software has already read.
What is a Whitevision integration?
Whitevision is Dutch software for automatically processing documents, recognising purchase invoices, order confirmations, delivery notes and order forms, among others. It reads the data from the document and can check it against what is already known. The value lies in what happens next: the data needs to end up in the system where the work continues.
For many accounting and ERP packages there are standard integrations. If you use your own ERP, a industry-specific package or bespoke software, there is a gap: the documents have been read, but someone still transfers them by hand, or matching against orders doesn't work because the order data isn't in Whitevision.
We build custom solutions because the integration has to fit your systems: which documents you process, which master data the recognition needs, where the extracted data should go, how approval works in your organisation, and what happens when there is a discrepancy. Which integration options Whitevision offers, we will review together with your situation in the first step. Often it starts with one document type, usually purchase invoices, with order confirmations and delivery notes following afterwards. This quickly shows you how many documents are processed without intervention, and where the master data needs improving to strengthen recognition.
Master data to Whitevision
Suppliers, orders, goods receipts and items from your systems, so documents are recognised and matched better.
Data to your system
Extracted data from invoices, order confirmations and delivery notes straight into your ERP or own software.
Discrepancies in view
Documents that fail to match or aren't recognised, with the reason, routed to the employee who resolves them.
How we build your Whitevision integration
We start with your documents: which types, how many, where the data needs to go, and where people are still typing it in by hand.
Your document types, volumes, the systems the data must go to, and the approval process.
Suppliers, orders, goods receipts and items from your systems to Whitevision, updated periodically.
Extracted and matched data to your ERP or software, with status and discrepancies per document.
Testing with real documents, monitoring, logging, and maintenance when your systems change.
What a Whitevision integration actually does
The components below feature in almost every Whitevision integration. Which ones you need depends on your documents and systems.
Master data
Suppliers, general ledger, cost centres and items to Whitevision.
Orders and goods receipts
Purchase orders and goods receipts for matching invoices.
Invoices
Extracted purchase invoices with line items to your ERP or accounting system.
Other documents
Order confirmations, delivery notes and forms to the right system.
Deviations
Unrecognised or unmatched documents with the reason, sent to the right employee.
Audit log
Per document, what was received, processed and passed on.
Who we build a Whitevision integration for
The integration is designed for organisations that read documents but don't automatically get them into their own system.
Wholesalers
Many purchase invoices and order confirmations. Matching against orders is the core.
Manufacturing companies
Invoices and delivery notes against receipts. The integration with the ERP matters most.
Healthcare providers
Invoices with many cost centres. The master data is what is needed.
Organisations with their own software
An in-house system for purchasing or administration. Returning the data is the core.
Technology and integrations
This page is about integrations with Whitevision. For the process around incoming invoices, see our page on accounts payable software; for accounting, our page on an Exact Online integration; and for purchasing, our page on a procurement platform. You can read about how we work under custom software development.
Why choose Appfront for your Whitevision integration?
A document that has been read but still gets retyped by hand achieves nothing. That is what we build around: data that lands automatically, matching that works, and discrepancies that stand out.
No manual re-keying
What Whitevision reads ends up in your system automatically.
Better recognition
Using your master data, Whitevision recognises and matches more documents automatically.
Exceptions go to the right person
Anything that doesn't add up goes to whoever can resolve it, with the reason attached.
Security and privacy in a Whitevision integration
The integration processes invoices, supplier bank details and purchasing data. Keys are stored encrypted and used only by the integration, with only the permissions it needs.
The integration runs in a European data centre, with encrypted storage, daily back-ups and a log of every message.
Frequently asked questions about a Whitevision integration
Questions organisations ask before they get started.
Whitevision is Dutch software for automatically processing documents such as supplier invoices, order confirmations, delivery notes and order forms, recognising the data within each document.
Because the extracted data needs to land in your own system, and recognition works better with your master data. Standard integrations exist for many packages; a custom ERP or industry-specific package requires bespoke development.
Usually suppliers, general ledger accounts, cost centres and, for matching, purchase orders and receipts. Exactly which depends on the documents you process. The more up to date that data is, the more documents can be processed without intervention.
Yes, provided orders and receipts are available from your system. An invoice can then be compared with what was ordered and received.
It is passed, with the reason, to the member of staff who resolves it, either in Whitevision or in your own system, depending on how you work.
Yes, through the integration options offered by Whitevision and the interfaces of your own systems. We determine which route suits you in the first step.
Often it is, if your accounting or ERP package is on the list. Custom development makes sense for a bespoke ERP, an industry-specific package, in-house software, or if you want more than the standard integration does.
Extracted documents that land in your system automatically?
Tell us which documents you process, which systems you use and where manual data entry happens today. We'll show you what the integration would look like.