A FMIS that fits how your buildings and facilities services actually run. Bookings, requests, contract management, energy management and tenant portals, integrated with your BMS, access control and ERP, without bending your processes to fit a standard package.
Planon, Axxerion, Vastware, MCS and ProsperaCity cover most facilities departments well. For mid-sized work, such as a few office buildings, standard request and booking flows, classic contract management and a simple maintenance calendar, choosing a package is usually the best route. We'd genuinely recommend that if it's the right answer for you. A package goes live faster, has a community around it and ships annual releases you can ride along with.
Custom software becomes worthwhile once your workflows no longer fit the standard model: laboratory or clean-room environments, critical infrastructure, multi-tenant buildings where several tenants want their own request process, or deep integrations with BMS, access control, fire and intruder alarm systems and energy monitoring. We then build a facility management information system designed around exactly that, which grows with you as IoT and AI-driven workflows play a bigger role.
We've been working for facilities departments of offices, production and healthcare sites, educational institutions and property managers with mixed portfolios since 2015. What our software development pages have in common: we only solve what an off-the-shelf package can't do and leave the rest alone. A FMIS doesn't need to redo everything to add value.
Two items that are often kept separate in building management: the Legionella logbook for priority institutions and the inspection logbook for work equipment.
Two inspection obligations that come up in building management: condition assessment under NEN 2767 for the structural state, and scope 10 with thermography for the fire risk of electrical equipment.
Depending on the number of buildings, the complexity of your integrations and how much you want to keep in-house. We'll sketch which one fits during the first conversation.
You run Planon, Axxerion or another package and are missing one specific workflow: a tenant portal, a booking experience for flex desks, a request process for a special building, or a dashboard that combines data from the BMS and your package. We build that module and connect it via the API or a shared data platform. The rest of your landscape stays in place, and management remains with your existing supplier.
A custom FMIS foundation for your property portfolio or facilities department. Bookings, a service desk with SLA tracking, contract management, maintenance planning and reporting in one environment. Including integrations with the Building Management System, access control and your ERP for invoicing. Suitable for organisations whose facility processes are so specific that an off-the-shelf package would always chafe, but where the scale is still manageable.
A mission-critical FMIS for a property owner, manager or facility management company serving multiple clients or tenants. Each tenant gets its own portal, branding and role structure, with central reporting and IoT data from all locations. It distinguishes between what a tenant may configure themselves and what remains central, and includes a layered audit trail so that managers and owners can each account for their own responsibilities.
If you manage buildings with a heating or cooling installation above 290 kilowatts, there is a separate obligation regarding building automation; see software for the BACS obligation. The inspection of the technical room itself is handled through the installation inspection app.
Which ones you ultimately take depends on your scope and on which components you already cover with another package. We break the project into phases so the first tier can go live early.
Four patterns in which we support facilities departments and property owners. If you recognise one of them, we'd be happy to talk further. We also like to offer a second opinion in a free introductory call.
Laboratory or clean-room procedures, critical infrastructure (data centres, hospitals), or a production environment where work orders are linked to downtime risk. An out-of-the-box FMIS forces you into a shape that does not fit. We model the steps, statuses and responsibilities as they actually appear in your work instructions, including the exceptions that regulators need to be able to demonstrate.
You want a fault report to create the right work order in your CMMS straight away, a sensor trigger to schedule a cleaning round, and an access badge event to feed into occupancy data. Our API integrations bring separate systems together into one coherent data flow you can report on and act upon.
You manage dozens of properties, or serve multiple clients as a facility management company. Standard packages become expensive per user and are rarely multi-tenant in the sense you need. A custom platform lets you scale without a licence explosion and without every new client becoming a separate tenant implementation.
You want your FMIS to do more than record what has happened: to anticipate it. That means predictive maintenance on installations, energy optimisation based on occupancy, and analysis of recurring reports. See also our CMMS maintenance management system for the pure maintenance variant.
With OneDayBuild, we turn your idea into something tangible in one day for €1,150, so you can see whether further development is worth the investment. Decide to go ahead with the full build? Then we credit the full cost.
Explore OneDayBuild →A conversation in which we map out your portfolio, current tooling and the pain points in your facility flows. We check whether an off-the-shelf package or an add-on module would be a better route — often that is our advice. Only once it is clear that custom adds value do we move on to discovery.
Workshops with your facility managers, administrators, technical services and end users, plus conversations with a number of tenants or departments. We map the integration points (BMS, access control, ERP, IoT) and the data flows around them. At the end you have a concrete scope, a phasing plan and the first screen flow for the most demanding workflow.
A working build every few weeks. We start with the module that has the greatest impact, often reports or bookings, and expand into contract management, energy management and tenant portals. You and a number of end users test alongside us each sprint, and we build integrations incrementally. A first tier can go live within a few sprints.
Phased rollout per building or tenant, with training for key users and short videos for end users. This is followed by ongoing support: monitoring, security patches, integration changes whenever a vendor updates its API, and further development based on what you see in production. Maintenance can stay with us or move to your own IT team; we have done both before.
What clients in facilities management and property usually want to know before we begin.
A free, no-obligation 30-minute introductory call. We listen to your portfolio and workflows, ask sharp questions and give you honest advice, including if that means looking first at a standard package or a targeted module extension. You can also read about our enterprise software development or a field service app for facilities engineers.
Appfront uses cookies and similar technologies to keep the website working properly, for analytics and for marketing. You choose what you allow. Read more in our privacy policy.
