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Custom asset management software.

One platform for your entire asset portfolio, from industrial installations and infrastructure to IT assets and mobile tools. We build custom asset management systems when Maximo, Ultimo or ServiceNow do not fit your asset mix, compliance requirements or IoT architecture.

Asset registerLifecycleIoT integrationISO 55000

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Asset management is broader than maintenance.

An asset management system records, monitors and manages the full lifecycle of your physical and digital assets. That is fundamentally broader than a CMMS maintenance management system, which focuses on work orders and preventive maintenance. Asset management also covers financial tracking, compliance, condition monitoring, replacement strategy and, increasingly, IT and digital assets.

For most organisations with a standard portfolio, an off-the-shelf platform such as Ultimo, IBM Maximo, ServiceNow ITAM or Snipe-IT is perfectly suitable. Custom development becomes worthwhile once your asset mix becomes hybrid, your compliance requirements are specific, or you want to offer your asset data as a service to other systems through an API-first architecture.

We have been building custom software for years for organisations where asset data is the operational heart of the business. We give honest advice: for a standard scenario, an existing platform is almost always the faster and cheaper route. But once a packaged product structurally forces compromises on your working process, your asset hierarchy or your integration layer, custom development pays off, not in licence costs alone but above all in operational speed and data quality.

Three flavours of asset management software.

Which variant fits depends on your asset types, the size of your portfolio, and how deeply you want to integrate with operational systems, financial tooling and IoT infrastructure.

Focused programme · fixed sprint budget

Asset register with lifecycle tracking

A hierarchical register of your full asset portfolio, covering location, supplier, warranty, maintenance history and replacement status. Lifecycle stages run from acquisition to disposal, with an audit trail per asset and exportable reports for controllers and auditors.

Hierarchical registerLifecycle trackingAudit trailReporting

Mid-sized project · fixed sprint budget

Asset performance platform with IoT

A platform that combines sensor data, OT tags and manual inspections with maintenance schedules and performance metrics. Suited to production environments where OEE, downtime, MTBF and MTTR drive maintenance decisions, for example through an integration with SCADA, MES or ERP.

IoT integrationCondition monitoringOEE dashboardsPredictive maintenance

Larger project · fixed sprint budget

Enterprise asset management suite

A consolidated platform for groups with multiple entities and mixed asset types: industrial installations, property, IT assets and mobile equipment in a single source of truth. Featuring multi-entity accounting integration, an ISO 55000-compliant audit flow and an API-first architecture for downstream systems.

Multi-entityISO 55000CMDB integrationAPI-first

Which asset types we support.

Asset management covers far more than production installations alone. In a typical custom project we combine several asset categories in one platform without losing hierarchy or governance.

Industrial

Machines and production lines

Production assets in manufacturing, food, chemicals and pharma. With OEE tracking, line hierarchy, SCADA integration and RCM maintenance for critical assets.

Infrastructure

Roads, sewers and networks

Linear assets for government, infrastructure management and utilities: roads, sewerage, cable networks, and water, gas and electricity networks. With geographic integration, condition scoring and multi-year replacement programmes.

Buildings

Property and facilities

Offices, schools, care facilities and commercial property. Maintenance schedules per installation (climate, fire safety, lifts), linked to facility processes and tenant portals where relevant.

Mobile

Fleet, equipment and tools

Vehicles, mobile plant, rental equipment and tools. With GPS tracking, RFID inventory and integration with reservation or rental systems for rental organisations and service companies.

Digital

Servers and cloud resources

Servers, virtual machines, cloud resources, software licences and SaaS subscriptions. Asset tracking forms the basis for capacity planning, cost allocation and licence compliance within IT organisations.

IT assets

Per-employee hardware

Laptops, phones, monitors, accessories and peripheral equipment per employee. Asset flow from issue to return, with integration to HR for joiners and leavers and to IT service management for incidents.

Which modules we build as standard.

An asset management system is built from clearly defined modules. Which modules belong in your solution depends on your asset mix and operational way of working. These are the ones we deliver regularly.

The modules can be activated separately and phased in: we rarely build everything at once. You start with the modules that remove the most pain and expand once the foundation runs stably and your team is comfortable with it.

Asset registerHierarchical structure with location, supplier, warranty, maintenance history and relationships between parent and child assets. Importable from Excel or existing Maximo or Ultimo exports.
Lifecycle managementAcquisition, commissioning, operation, maintenance, disposal and replacement. With approval workflows and integration with depreciation accounting.
Maintenance planningPreventive schedules based on time or usage, condition-based maintenance and Reliability-Centred Maintenance (RCM) for critical assets. Accessible on mobile via a field service app.
Condition monitoringIoT sensors, OT tags and manual inspections in a single timeline per asset. Threshold values, alerts and automatic work order generation when deviations occur.
Asset performanceOEE, downtime logging, MTBF and MTTR per asset, per line or per site. Dashboards for production managers and maintenance leads.
Spare parts and inventorySpare parts administration with minimum stock alerts, supplier integration and barcode/QR scanning in the warehouse.
Mobile asset trackingRFID, BLE beacons, GPS and NFC tags for stocktaking of mobile tools, vehicles and loose equipment.
IT asset managementLaptops, phones, monitors and software licences per employee. CMDB integration for IT operations, and Software Asset Management (SAM) for licence compliance.
Budget and cost trackingCapEx and OpEx tracking per asset, depreciation schedules and integration with your financial administration for annual accounts and audit.
Compliance and auditISO 55000 asset management framework, an audit trail per asset across the full lifecycle, GxP for pharmaceutical assets and sector-specific logging where required.

When custom is the right choice.

For small or standard requirements, we recommend IBM Maximo, SAP IAM, Ultimo, IFS Cloud, ServiceNow ITAM, Cherwell, Snipe-IT or Ivanti. Custom development comes into play in the following patterns.

Hybrid asset types

Industrial plus IT plus facilities

Your portfolio is a mix of production assets, IT hardware, property and mobile equipment. Standard suites are often strong in one domain but force you into multiple systems or weak integrations for the rest.

Compliance

Specific audit requirements

Your sector has its own standards: ISO 55000 for asset lifecycle, GxP for pharma, NEN requirements for infrastructure management or telecom OT frameworks. Standard reporting rarely covers these without heavy customisation.

IoT and sensor data

Predictive maintenance on your own measurement data

You measure vibration, temperature, pressure or energy consumption with sensors and want that data linked directly to maintenance decisions. Standard EAM platforms often support IoT only through expensive add-ons or limited connectors.

Multi-entity

Multi-company concern

You manage assets across several operating companies with different asset types, currencies or compliance regimes. A single consolidated dashboard with proper segregation is difficult to set up in standard suites.

API first

Asset data as a service

Other systems, such as ERP, BI, customer portals and IoT platforms, need real-time access to asset data. An asset platform with a strong API layer then becomes the central source of truth rather than a standalone application.

Asset owner

Large portfolio as the core business

For organisations where the assets are the business itself, such as government, infrastructure managers, housing associations, telecoms, rental and leasing, asset management software is not a supporting system but the operational heart of the organisation.

How an asset management project runs.

Introduction and asset inventory

Together we map out which asset types you manage, which systems you currently use (Excel, Maximo, ServiceNow, separate tools), where the current pain lies and which compliance requirements apply. No sales pitch, just an honest view of whether custom development fits. If a standard platform would serve you better, we'll say so in this conversation.

Architecture and data model

Workshop with your asset team, financial controllers and IT department. Outcome: a data model that fits your asset hierarchy, an integration landscape (ERP, IoT, CMDB) and a phased MVP plan with clear scope for each phase. We document decisions so the design remains maintainable after the project, whether by your own team or another party.

Building in sprints

A working build every sprint, starting with the asset register and lifecycle flow. Then maintenance planning, condition monitoring and the specific modules that make the biggest difference for your situation. You test along the way, as do your administrators, and we adjust scope decisions after each demo so the solution stays close to your working processes.

Migration and rollout

Migration of existing asset data from Excel or a legacy system, training for key users and administrators, and a phased rollout by site or by asset type. After that, ongoing support for security patches and further development. For large migrations, we run a temporary parallel administration so the transition takes place without data loss.

Frequently asked questions.

What clients ask before starting an asset management project.

What is the difference between asset management and a CMMS?

A CMMS focuses on maintenance: work orders, preventive schedules, technicians and spare parts. Asset management is broader: lifecycle from acquisition to disposal, financial tracking, condition monitoring, performance and compliance. A CMMS is often a module within an asset management platform rather than the full system. For purely maintenance-focused organisations, a dedicated CMMS is usually the right choice. For organisations that also want to integrate financial tracking, replacement strategy and compliance, a full asset management system is more suitable. In practice, a CMMS implementation often grows into an asset management platform once controllers and asset managers want to use the same data.

Do you replace standard platforms such as Maximo, Ultimo or ServiceNow?

For enterprise organisations with a standard asset portfolio, we actively recommend those platforms: rebuilding is expensive and rarely better. Custom development becomes worthwhile once your asset mix is hybrid, your compliance requirements are specific, or you want to offer asset data to other systems through an API-first architecture. In the first conversation, we discuss openly which route suits you. Sometimes a hybrid approach works best: a standard platform as the core for maintenance, plus a custom layer for your specific compliance reporting or integrations. That combination often delivers the highest value at manageable complexity.

Does the platform also support IT asset management?

Yes. Modules for laptops, phones, monitors and software licences are standard parts of a broader asset management system. We can integrate with your CMDB for IT operations and add Software Asset Management for licence compliance. For organisations that only need ITAM, Snipe-IT, ServiceNow ITAM or Ivanti is often a quicker route. The greatest value of an integrated platform comes when IT assets, facility assets and industrial assets come together in a single source of truth, for example for total cost of ownership or for a uniform offboarding process when an employee leaves.

How do IoT and sensor integrations work for asset monitoring?

We integrate at MQTT, OPC UA or REST level with your existing IoT platform or directly with sensors. Measurements are logged per asset, threshold values are monitored, and alerts can automatically create a work order. For predictive maintenance, we combine historical sensor data with maintenance and performance data in models trained per asset type. For organisations without an IoT layer yet, we also help choose sensors and set up an edge architecture that sends the right data to the asset platform, without all raw measurements hitting the cloud.

Is the system ISO 55000-compliant for the asset lifecycle?

We build according to the ISO 55000 framework for asset lifecycle management: a complete audit trail per asset, documented processes, risk-based decision-making and KPI reporting. The certification itself is an organisational process: we deliver the platform that makes it possible and help with the evidence during audits. For pharma organisations, we also build GxP-compliant workflows with electronic signatures under 21 CFR Part 11. For public infrastructure, we align with the applicable NEN standards and sector-specific reporting obligations.

What determines the cost of an asset management project?

Four factors: the size of your asset portfolio and number of modules, the complexity of integrations (ERP, IoT, CMDB, finance), compliance requirements, and the number of entities or locations. We don't publish a fixed price list. In the first conversation we give you a sense of the range, and after the architecture workshop we provide a detailed estimate per phase. We work in phases so you can reassess after each one: starting with the asset register and lifecycle, then maintenance, followed by condition monitoring and performance. This keeps the scope manageable and keeps you in control of the budget.

Can it be connected to our ERP and financial administration?

Yes. We build integrations with SAP, Microsoft Dynamics, Exact, AFAS and other ERP systems for procurement, depreciation and cost postings per asset. For facility and property portfolios, we also connect to facility management software or existing FMIS platforms. Experience shows that the accounting integration, covering CapEx, OpEx and depreciation, is one of the hardest parts to get right. We design that integration early in the project, together with your controllers, so the assets in the system always match what is on the balance sheet.

Talk to us about your asset management.

A no-obligation introductory call of half an hour. We listen to your asset portfolio and current systems, ask questions about compliance and integrations, and give you an honest view of whether custom is the right route or whether a standard platform suits you better.

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On applatenmaken.com we cover the same subject from the development side: Custom asset management software development.

For the rollout that precedes management, with scope per workstation, agreements with users and handover by serial number, see our workplace rollout software project.