Custom software development for the wine industry

Wine trade software supports the entire journey of a wine, from grape to invoice. For winemakers, this covers harvest and vinification with batch and blend management, cask and tank management with logbook, blending and bottling. For importers and traders, it covers purchasing from estates, stock by vintage, grape and blend, excise and customs administration, and sales to hospitality, retail and private customers. Custom software lets you set this up the way your cellar, range and customers require, rather than forcing your way of working into a standard package that does not understand the wine trade. This keeps lot-level traceability intact and your excise administration accurate.

In the Netherlands, wine is an excise good. Anyone who produces, stores or processes wine under duty suspension typically does so from an excise goods place (AGP, accijnsgoederenplaats), a location licensed by Customs. Within the AGP, excise duty is not yet payable; it becomes due only when the goods are released for consumption. The software supports this by recording, per lot, how many litres and what alcohol percentage fall under suspension, tracking goods in and out, supporting the monthly return, and maintaining a reconciled stock administration that can be matched with Customs at any time. We always set this up around your licence and way of working, and we verify the rules against the current Excise Act (Wet op de accijns).

EMCS, the Excise Movement and Control System, is the European system for electronically tracking the movement of excise goods under duty suspension between member states, using an electronic administrative document (e-AD). If you import wine from another EU country under duty suspension, or dispatch it yourself, an e-AD with an ARC reference comes with it. We can set up the software so that shipments, e-AD data and arrival notifications are linked to the correct batch, so your stock and excise records and the customs flow line up. We will align the exact form of the integration with your customs software and your agreements with the Customs authority.

We build custom software. A winery with its own harvest and bottling has a different core from an importer with hundreds of estates, or a wine merchant serving both hospitality and an online shop. Custom software is aligned with your actual process, from vinification and blending through to direct-to-consumer sales, and can grow with you as you expand your range, channels or licences. After an intake meeting, we determine together which functionality matters most and in what order we build it, without promising a fixed timeline or price that we cannot yet substantiate.

In the wine trade, a product is not just a name but a combination of estate, vintage, grape or blend, and often also bottle size and lot number. The software therefore works with batches: every receipt, bottling or sale can be traced to a specific batch with its vintage and origin. This way you can see how much stock there is per vintage and blend, and at which location, and you can rely on full traceability in the event of a recall or inspection. At the same time, you keep an overview of what is under suspension and what has been released for consumption.

Yes. Since December 2023, wines placed on the market in the EU must carry a list of ingredients and a nutrition declaration, part of which may be made available electronically via an e-label accessed through a code on the bottle. In addition, allergen declarations apply, such as contains sulphites where levels exceed ten milligrams per litre. The software can record label details, allergens, alcohol content and origin (such as PDO or PGI) per batch and use these as the basis for labels and the e-label. We verify the requirements against the current EU regulations, so your declarations are correct.

Yes. Many wine businesses sell through several channels at once: B2B to hospitality and retail with their own pricing agreements and invoicing, and direct to consumers via a webshop or tasting events. We build software that shares the same stock and batch administration across those channels, with separate price lists, order flows and invoicing. For the webshop this includes age verification and payment methods such as iDEAL, plus integrations with your accounting. This way you sell through multiple channels without double-counting stock or relying on loose export files.

Yes. We regularly take over existing applications or webshops, even when they were built by another party. We review the architecture, the integrations with accounting and payment providers, the stock and excise logic and the security, document the current setup and draw up improvement proposals. From then on we can handle changes, integrations and monitoring, or modernise step by step towards a maintainable situation without having to replace everything at once.