Custom school report software

School report software supports the entire process around grades and assessments: teachers enter grades and qualitative assessments, the software calculates weightings and averages, and reports and certificates are generated as PDFs on that basis. In addition, a pupil monitoring system tracks progress over time, and a parent portal gives parents access to their child's results. Custom software lets you set this up according to your own report structure, assessment scales and corporate identity, rather than adapting your way of working to a standard package. Because the data concerns pupils, GDPR-compliant processing with strict access rights is central.

You decide how grades count. For each subject, test or period you define a weighting, and the software calculates rolling averages, period grades and final grades on that basis. We configure the calculation rules to your own agreements, for example rounding, resits where the highest or last attempt counts, and exemptions. Teachers see the effect of an entered grade immediately, and when a report is generated the same rules are applied consistently, so no differences arise between manual calculations and the final report.

We build custom solutions. Reporting differs greatly from school to school: a primary school works with different forms of assessment than a secondary school or a vocational college, and private providers often have their own certificates and diplomas. Custom software is aligned with your report structure, your assessment scales and your corporate identity, and can grow with you if your education or regulations change. After an intake meeting, we agree together which functionality matters most and in what order we develop, without promising a fixed lead time or price that we cannot yet substantiate.

Yes. We integrate the software with your learning management system (LMS) and your student administration system (SIS), so class and pupil data, enrolments and results do not need to be recorded twice. We build integrations through the APIs or standards your systems support, with data minimisation as the starting point: only the data needed for grade recording and reporting is exchanged. We map out which systems you use and how the data flows during the discovery phase.

The parent portal gives parents and guardians access to the grades, progress and reports of their own child, and not those of other pupils. We manage access through secure authentication and by linking it to the correct guardian relationship in the student administration system. Permissions are defined by role and by the pupils a person is connected to, so a parent can only see their own child's record. Access and changes are logged, so it is always traceable who has viewed which data.

We set up role-based access tailored to your organisation. A subject teacher enters grades for their own subjects and classes, a mentor or tutor sees the wider progress of their own pupils, an administrative team manages enrolments and reports, and a parent sees only their own child. Permissions are restricted by role as well as by the relevant classes and pupils, following the principle of least privilege. Every view and change is logged, so you can demonstrably stay in control of who can see and amend pupil data.

Pupil data is personal data, often relating to minors, which is why we build in privacy by design and data minimisation from the architecture up. That means a documented lawful basis for processing, authorisation based on role and necessity, separation of data between classes and courses, retention periods aligned with your retention policy, and thorough logging of views and changes. We work in line with the principles of the Dutch Privacy Covenant for Education and can sign a data processing agreement, so you can demonstrably comply with the GDPR.

We build for primary schools, secondary schools, vocational colleges (mbo) and private training providers. For each of these we configure grade recording, assessment formats and reports differently: from narrative reports and developmental records in primary education, to grade lists, term grades and certificates in secondary and vocational education, and bespoke certificates for private training providers. The software supports both the teacher's work and the overview the school needs for progress monitoring and accountability.