Custom software for painting companies

Painting company software supports the entire process of a painting or maintenance business: calculating and issuing quotes based on square metres, hours and paint, scheduling crews and projects, work orders and time tracking on site, managing materials and paint stock, recording additional and reduced work and snagging items, and invoicing with an integration to your accounts. Custom software lets you set up this process the way your own way of working requires, instead of adapting your way of working to an off-the-shelf package.

Costing works on the units you use yourself: square metres of facade or interior work, number of windows or frames, hours per operation and the litres of paint needed per coat. You define your own standards, paint systems and hourly rates, and the software then builds a consistent calculation and a clear quote. Every estimator arrives at a price in the same way, you keep sight of your margin, and an issued quote can later be converted into a project with planning and work orders.

Yes. Painters often work on sites with poor or no signal, in new builds or in stairwells. That is why we build the work order and time tracking app to keep working offline: hours, materials used, photos of snagging items and signatures are stored locally on the phone or tablet and synchronised as soon as there is a connection again. Nobody has to type up slips back at the office, and your admin stays complete.

Yes. During a project, deviations from the quote almost always arise: extra rot in timber, a wall that must be repaired first, or work that falls away. The software records additional and reduced work with a description, hours, materials and, where needed, a photo, so you can charge for it on a documented basis. Handover points and snagging items are tracked and ticked off per project, so handover and aftercare run smoothly.

We build custom software. Every painting contractor calculates and works slightly differently: their own costing norms, their own paint systems, their own way of planning and agreements with regular clients in property maintenance. Custom software fits your actual processes and can grow with your business as it changes or as you add new types of work. After an initial consultation, we decide together which functionality matters most and in what order to develop it, without promising a fixed timeline or price that we cannot yet substantiate.

Yes. We integrate the software with your accounting or invoicing package, such as Exact, Twinfield, Moneybird or e-Boekhouden, so invoices are not entered twice. Integrations with a paint supplier for prices and orders, with a planning environment, or with an online payment method such as iDEAL are also possible. Together we decide which integrations add real value, and we build them with the right security and error handling.

Yes. We regularly take over existing applications, even if they were built by another party. We review the architecture, integrations, data model and security, document the current setup and propose improvements. From that point we can handle changes, integrations and monitoring, or modernise step by step towards a maintainable situation without replacing everything at once.

We build for painting and maintenance companies of varying sizes: traditional painting contractors doing interior and exterior work, maintenance painters with fixed service routes, property maintenance companies working for housing associations and property managers, and finishing companies that combine painting with plastering, wall or spray work. The software supports both the estimator and planner in the office and the painter on site.