Software for building permit application files
An organisation that applies for dozens or hundreds of environmental permits a year, with different municipalities and for recurring activities, needs more than a folder per project. Appfront builds software for environmental permit application files: all applications across all locations in one overview, standard files for what comes up again and again, and monitoring of deadlines and requests for additional information.
What is software for environmental permit application files?
Software for permit application files is for organisations where applying for permits is a recurring process, not a one-off project. A housing association replacing facades in ten municipalities, a grid operator building substations or a telecoms company adding masts all submit similar applications again and again. The software tracks them all in one overview: by location, by municipality and by activity, with the status, the deadline and what is still needed.
Since the Omgevingswet (Environment and Planning Act), applications go through the Omgevingsloket (the national environmental permit portal), with submission requirements for each activity. The Digitaal Stelsel Omgevingswet (DSO, the national digital system for the Act) also has an API that lets your own application draft and submit an application or notification; this requires a PKIoverheid certificate and access. For organisations with many applications, that can be worth the effort. For others, it is enough to prepare the file and submit it via the portal.
We build custom software because every organisation submits different applications. Which activities keep coming back, which attachments are standard, which advisers contribute and how you want to report all determine what the software needs to do. For the project file of an architect or adviser with a handful of applications, there is our app; this software is for those who need to keep an overview of many applications at once.
One overview
All applications, all locations.
Standard files
What keeps coming back.
Deadlines
Monitored per application.
How we build your software for environmental permit application files
We start with your applications: which activities you apply for, with which municipalities, how the file is currently put together and where it gets stuck. Then we build a first version with the overview and the standard files for the activities that come up most often. You work with it for a while on live applications. Deadline monitoring, requests for additional information, reporting and, where it fits, submission via the system's API follow once that is running well. After that, we maintain the software as the rules or your applications change.
Activities and municipalities.
The first version.
Monitored and integrated.
Go-live, monitoring, and maintenance when things change.
What software for environmental permit application files actually does
The components below appear in almost every piece of software for application files. Which ones you need depends on how many applications you submit and how similar they are.
Portfolio
Applications per location.
Standard files
Per activity.
Attachments
In the right version.
Submission
Via portal or API.
Deadlines
Additional information and decision.
Reporting
For management and clients.
Who we build software for environmental permit application files for
The software is intended for organisations that apply for many environmental permits each year, across different municipalities. The more alike the applications are, the more it pays off.
Housing associations
Renovation across many municipalities.
Network operators
Substations and routes.
Telecoms
Masts and cabinets.
Consultancies
Applications for clients.
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This page is about keeping an overview of many applications at once. For the file per project, see our page on an app for the environmental permit application file, for the Omgevingswet more broadly our page on Omgevingswet software, and for permits in general our page on permit software. You can read about our approach on building custom software.
Why Appfront for your software for environmental permit application files?
An application that is not processed because a supplement was submitted too late, a standard attachment that is recreated for every project, or a management team that does not know how many permits are outstanding all cost an organisation time and delay projects. That is what we build around: all applications in one overview, standard files for what keeps coming back, and deadlines that nobody misses any more.
Overview
All applications at once.
Less work
Standard wherever possible.
Nothing missed
Deadlines monitored.
Security and privacy in software for environmental permit application files
Application files contain drawings, reports and details of owners and clients. Access is set up per role and per project: a consultant only sees the applications they are working on, and every change is recorded with name and time.
The software runs in a European data centre, with encrypted storage and daily backups. If applications are submitted via the system's API, the certificate is kept secure and cannot be accessed by users.
Frequently asked questions about software for environmental permit application files
Questions organisations ask before they get started.
It keeps track of all your organisation's applications in a single overview, by location, municipality and activity, with standard dossiers for what keeps recurring and monitoring of deadlines and requests for additional information.
The app is for the dossier per project, as an architect or adviser builds it for a client. The software is for organisations with many applications at once, which need an overview and standardisation.
The Digital System for the Environment and Planning Act (DSO) has an API that lets your own application draw up and submit an application or notification. This requires a PKIoverheid certificate and access. We will look together at whether that is worthwhile for you; otherwise the software prepares the dossier for submission via the Omgevingsloket (the national environmental permit portal).
For an activity that keeps recurring, you define once which attachments are needed and which are standard. For a new application you start from that dossier and only add what differs per location.
Yes. After submission you see, per application, the deadline, any request for additional information with the date by which it must be received, and the decision. When a deadline is approaching, the person responsible gets an alert.
Yes. A structural engineer, an acoustic consultant or an ecologist can place their report in the dossier, so it does not have to go by email and the right version is always used.
For organisations that apply for many permits per year, with different municipalities and for similar activities. If you only make a few applications a year, a project dossier or the app is often enough.
All applications in one overview?
Tell us how many applications you make and how you currently keep track of them. We will show you how the software can provide that overview.