Custom mattress volume administration for the UPV
If you make or import mattresses and are the first to supply them to another party in the Netherlands, you pay a waste management contribution to Stichting Matras Recycling Nederland (MRN). The agreement behind it has been declared generally binding from 1 November 2026 to 31 October 2031, and it now also covers business mattresses and small producers. Every quarter a return goes to MRN, broken down by mattress type, and MRN can have it audited for up to five years afterwards. Appfront builds the software that pulls the volumes from your sales and purchasing data, compiles the return and stores every return so it can be traced back.
What is software for mattress volume reporting under EPR?
Mattress volume reporting software counts which mattresses you place on the Dutch market and turns that into the return the waste management contribution agreement requires. A producer is anyone who places a mattress on the market in the course of business, whatever the sales method, and placing on the market means supplying it to a third party in the Netherlands for the first time after manufacture or import. In the agreement, a mattress is a cover filled with materials, intended to lie on a bed frame or on another mattress and to sleep on indoors, and it is not electrical equipment. The return is made per calendar quarter in arrears, in the first month after the quarter, in numbers per type.
Without a system like this, the return is put together by hand every quarter. Someone pulls a sales list from the ERP or the webshop, removes the mattresses that came from a Dutch supplier or went abroad, and sorts the rest by type. Toppers, children's mattresses and electrically adjustable beds get mixed up. The new agreement adds business deliveries to care institutions, hotels and holiday parks. And because MRN can have a return audited up to five years later, every figure must still be traceable then.
We build custom software because every company sits at a different point in the chain. A manufacturer supplies shops and chains, an importer brings in mattresses from abroad, a webshop sells directly to consumers and a supplier of care mattresses delivers to institutions. If you are part of a fiscal unity, you file the return for the whole unit. Which mattresses you are the first to supply in the Netherlands, which systems hold your purchasing and sales, and how MRN wants to receive the return determine what the software does.
From the source
Quantities from your ERP and webshop.
Per type
Mattress, topper, child's.
Verifiable
Up to five years back.
How we build your software for mattress volume records under the EPR scheme
We start with your supply chain and your data: which mattresses you buy and where from, who you supply, which product groups there are and how the declaration is currently produced. Then we build a first version that counts, per quarter, the mattresses you are the first to supply in the Netherlands, broken down by type and with the exceptions included, because that is what the declaration rests on. Your finance team compares the result against earlier declarations. Business-to-business supplies, the fiscal unity, retention for audits and submission to MRN follow once that works well. After that, we maintain the software when the rules or tariff types change.
Purchasing, sales, products.
The first version.
Quarter and traceability.
Go-live, monitoring, and maintenance when things change.
What software for mattress volume records under the EPR scheme actually does
The components below appear in almost every mattress volume administration. Which ones you need depends on your position in the supply chain and on your systems.
Scoping
Which mattresses count.
Structure
Per mattress type.
Quarter
Quantities per period.
Declaration
Compiled for MRN.
Exemptions
Export and equipment.
Retention
Traceable for audits.
Who we build software for mattress volume records under the EPR scheme for
The software is intended for businesses that are the first to supply mattresses in the Netherlands and for whom the quarterly declaration is currently a calculation exercise in a spreadsheet. The more products, channels and customer types you have, the more it pays off.
Manufacturers
Supply to shops and chains.
Importers
Mattresses from outside the Netherlands.
Webshops
Direct to the consumer.
Business suppliers
Healthcare, hotels, leisure.
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This page is about mattresses in the Netherlands. For car tyres, see our page on tyre volume registration for the EPR scheme, for textiles our page on the EPR textile reporting tool, and for electrically adjustable beds and other equipment our page on WEEE reporting and collection administration. If you sell in several EU countries, take a look at our page on software for EPR registration per country. You can read about our approach at building software.
Why Appfront for your software for mattress volume records under the EPR scheme?
A declaration that comes out too high because exported mattresses were counted, a topper declared as a double mattress, or an audit where nobody can show how an old declaration was compiled, costs a mattress business money and leads to a retrospective assessment. We build with that in mind: quantities taken from the source, every exception visible, and a declaration that can be traced back to the individual sales line.
Accurate figures
Exceptions visible.
Traceable
Down to the sales line.
In time
Ready every quarter.
Security and privacy for software for mattress volume records under the EPR scheme
The software processes purchase and sales data and market figures, which are commercially sensitive. Access is set up per role: purchasing and sales see their own data, finance sees the quantities, and only the responsible person sees the declaration before it is submitted. Every declaration is recorded with version, name and time.
The software runs in a European data centre, with encrypted connections and storage and daily backups. Integrations with your ERP and webshop read only the data needed for the declaration, and every submitted declaration is retained together with its underlying lines, so that in an audit you can show how it was compiled.
Frequently asked questions about software for mattress volume records under the EPR scheme
Questions that controllers, buyers and directors of mattress businesses ask before getting started.
It counts which mattresses you are the first to supply to another party in the Netherlands, classifies them by type, filters out the exceptions and compiles the quarterly declaration for Stichting Matras Recycling Nederland. Every declaration is kept together with the underlying rules.
If you place a mattress on the market in the course of your business, regardless of how you sell. That means supplying it to a third party in the Netherlands for the first time after manufacture or import. If you buy mattresses from a Dutch manufacturer or importer, that party is the producer, not you.
Yes. Since 1 November 2026, mattresses for the business market also fall under the agreement, such as healthcare mattresses and mattresses for hotels and holiday parks. The previous agreement applied only to consumer mattresses.
The number of mattresses you placed on the market in the previous calendar quarter, reported in the first month after the quarter. MRN may also ask for the weight, and for an estimate if your volumes deviate sharply. The contribution is calculated per type of mattress.
MRN can have a declaration checked for accuracy and completeness for up to five years after it was submitted, including by an accountant, and if necessary impose a supplementary assessment. For that reason, the software stores the sales lines each declaration is based on.
In its policy, MRN can provide for a refund of the contribution, for example for exports. Mattresses that count as electrical equipment fall outside the definition and come under the WEEE scheme. The software keeps both separate so they do not end up in the declaration.
For manufacturers, importers and web shops with many items, multiple channels or both consumer and business customers. If you have a single regular supplier and a handful of models, a well-structured spreadsheet is often enough.
Your mattress declaration from your own data?
Tell us where your mattresses come from, who you supply and how the declaration is currently prepared. We will show you how the software can handle it.