Custom Intrastat reporting integration
Appfront builds integrations that let businesses pull their Intrastat declarations for Statistics Netherlands (CBS) straight from their own administration. Intrastat is the statistic on trade in goods with other EU countries, and businesses that have been designated submit their arrivals and dispatches every month. We make sure the data comes from your ERP or order administration, with commodity code, country, value, weight and transaction type, checked for completeness and ready to submit.
What is an Intrastat submission integration?
Intrastat is the system through which the CBS (Statistics Netherlands) records the trade in goods between the Netherlands and other EU countries. Designated businesses submit their arrivals from, and dispatches to, other EU countries each month, with each line showing the commodity code, country, value, weight and type of transaction, among other details. The return can be submitted as a file.
In many businesses, the return is put together by hand every month. An export from the ERP is edited in a spreadsheet, missing commodity codes are looked up, weights are estimated, and returns are settled separately. Items without a commodity code or weight only come to light when the return is due. And a correction to an earlier month is hard to trace.
We build custom solutions because the data is recorded differently in every business: which system holds orders, deliveries and invoices, whether items already have a commodity code and weight, how returns and triangular trade are booked, and who submits the declaration. Whether and how you are liable to report, and which rules apply, you can read in CBS notices and discuss with your adviser; the integration ensures the data is complete and ready on time.
From your records
Arrivals and dispatches per month from your ERP or order system, without a spreadsheet.
Complete line by line
Commodity code, country, value, weight and transaction type per line, with missing data flagged.
Ready to submit
A file in the required format, checked, with history and corrections per month.
How we build your Intrastat submission integration
We start with your flows of goods: which systems, which data per item, how returns are handled, and how the return is currently prepared. It often turns out that most items already have everything, and the gap lies with a small group.
Your systems, item data, returns, special flows and who submits.
Arrivals and dispatches per month, with commodity code, country, value and weight.
Missing or illogical data flagged, and filled in at the item record.
File for the return, corrections to earlier months, and ongoing management.
What an Intrastat submission integration actually does
The components below come up in almost every Intrastat integration. Which ones you need depends on your flows.
Arrivals and dispatches
Per month from ERP, orders or WMS.
Commodity codes
Commodity code per item, with a signal when one is missing.
Value and weight
Value, net weight and supplementary unit.
Validation
Missing and illogical data per line.
File
File in the format for the return.
Corrections
Corrections to earlier months with history.
Who we build Intrastat submission integrations for
The integration is intended for businesses that currently prepare the declaration by hand every month.
Wholesalers
A lot of goods go to and from EU countries. The commodity codes are the key.
Manufacturers
Raw materials in, products out. Value and weight matter most.
Online shops
Many small shipments to EU countries. Consolidating them is what's needed.
Administrators
Declarations for clients. One integration per client is the core.
Technology and integrations
This page covers Intrastat reporting from your own records. For customs outside the EU, see our page on customs handling automation; for your own ERP, our page on a custom ERP system; and for excise duty, our page on excise administration. You can read about our approach at building software.
Why choose Appfront for your Intrastat submission integration?
A declaration compiled by hand every month takes a day and relies on estimates. That's what we build around: data pulled from your administration, missing codes and weights flagged early, and a file ready to go.
No monthly chore
The declaration follows from your administration.
Fewer estimates
Missing codes and weights are filled in at the item level.
Corrections tracked
Each month shows what was submitted and corrected.
Security and privacy for an Intrastat submission integration
The integration processes data about your trade, such as customers, suppliers, values and quantities, which is confidential business information. Access is set up by role, and every submission is logged.
The integration runs in a European data centre or in your own environment, with encrypted storage and daily backups.
Frequently asked questions about an Intrastat submission integration
Questions businesses ask before getting started.
It pulls arrivals and dispatches for each month from your administration, fills in commodity code, country, value, weight and transaction type per line, flags what's missing, and produces a file for the declaration. Corrections to earlier months are tracked.
The system the CBS (Statistics Netherlands) uses to map trade in goods with other EU countries. Businesses that are designated submit their arrivals and dispatches every month.
The CBS determines this and sends you a notice. The notice sets out which rules apply to you, and you discuss them with your adviser. The integration helps if you are liable to report, and can be ready in case you become liable.
The integration then flags this, per article. The code is recorded once against the article, and from then on it happens automatically. This makes the monthly return more complete each time.
Returns are processed according to the rules you set out, either as a separate line or as a correction. How this should work for your business is something to discuss with your adviser; the integration applies it consistently.
Yes. A correction is recorded against the month it relates to, so you can trace what was originally submitted and what was subsequently corrected.
Check this first. Many ERP packages have an Intrastat module, and that is enough if your product data is complete. Custom development makes sense if the data sits in several systems, or if you prepare returns for several clients or companies. Then an integration is often quicker than building a spreadsheet every month.
Intrastat from your own administration?
Tell us which system your orders and deliveries come from, how you currently prepare the return, and where data is missing. We will show you what the integration would look like.