A Business Process Management platform with which your organisation models, runs, measures and improves processes across departmental boundaries, systems and offices. BPMN 2.0 for flows, DMN for decision rules, a process engine that runs them, and integrations with your existing systems. On your own infrastructure, in your own brand, and documented for your own team.
A BPM platform sits between your business processes and your IT landscape. It models how work actually flows (who does what, what can run in parallel, what a system handles, when an exception goes to a person) and executes that model. Not ten separate Zapier flows that nobody oversees any more, not a standalone form builder, and not a rigid low-code platform that you hit the limits of after a year.
We build BPM platforms for organisations with complex cross-departmental processes: HR onboarding that runs through payroll, IT and facilities, customer onboarding with KYC and compliance, claims handling, supplier onboarding, or permit processes. We typically don't build from scratch, but on a proven open-source engine such as Camunda or Flowable, with a UI, integrations and governance on top that actually fit your organisation.
This page covers a generic BPM engine. For more specific variants with the same foundations, we have separate pages: document workflow automation if your processes revolve mainly around documents and approvals, logistics process automation if the flow mainly follows physical goods, and a custom case management system if you handle cases and files in the public sector.
Which option fits depends on where you are now: greenfield, a legacy BPM that needs replacing, or your own product in which you want to build in process orchestration. We'll advise you in the first conversation.
You don't have a process engine yet and want to set one up that grows with your process library. We set up a hardened Camunda or Flowable foundation in your cloud, model the first five to ten processes in BPMN 2.0, build the associated forms, integrate your core systems, and provide monitoring, version control and audit logging from day one.
You run on an older commercial BPM platform — TIBCO, IBM Business Automation Workflow, legacy Activiti — and the licence costs, reliance on scarce specialists or poor cloud readiness are starting to weigh on you. We migrate to Camunda or Flowable, remodel your existing processes in BPMN 2.0, and run old and new in parallel until each process has been successfully transferred.
You are building a product in which your end customers need to model processes themselves, or in which a hidden process engine handles the complexity — an insurance platform with claim flows per type, an HR suite with onboarding variants, or a procurement tool with approval routes per organisation. We integrate an open-source process engine under the hood, with a UI that fits your brand, and ensure that tenant isolation, versioning and upgrades work at production scale.
A working BPM platform on your infrastructure, plus everything around it so you can manage and extend it independently. No black box, no vendor lock-in through a proprietary process DSL — everything built on open standards such as BPMN 2.0 and DMN 1.3.
Four situations in which a serious BPM platform delivers more than a collection of loose workflow tools, low-code apps or email-with-templates. If you recognise one of these patterns, it is worth a conversation.
You don't have one process, but dozens that are structurally the same: request, assess, approve, execute, archive. A single, maintainable process engine with a shared task list and a uniform audit trail is then cheaper and clearer than a separate app for each process.
HR onboarding touches IT (accounts), facilities (workspace), payroll, the line manager and the new employee themselves. Without central orchestration, each request gets stuck in someone's inbox. A BPM engine knows who is up next, escalates when things stall and gives an overview to everyone who needs one.
DNB, AFM, MDR, FDA or an internal audit requires you to show which steps each request went through, by whom, and which rules applied at the time. A BPM engine with an audit trail and versioning delivers that as a by-product of normal use.
Your offices or franchisees differ in details: an extra approval step, a different form, local legislation. Multi-tenancy in the process engine keeps the core process shared and the variants manageable, rather than fifty copies of the same flow.
With OneDayBuild, we turn your idea into something tangible in one day for €1,150, so you can see whether further development is worth the investment. Decide to go ahead with the full build? Then we credit the full cost.
Explore OneDayBuild →What sets a platform apart from a standalone workflow tool are the components that scale with you. Below are the parts we implement as standard, not as a feature checklist, but because they recur in every serious deployment.
BPMN 2.0 is the open standard for process models (start events, tasks, gateways, sub-processes, end events) that business analysts can read and an engine can execute directly. No translation step from a Visio diagram to code, and no drift between what the documentation says and what the engine does.
The engine, the heart of your BPM platform, executes the models using token-based execution. At each step the system knows where the process instance is, which variables travel with it, which exception should trigger a compensation flow, and when each timer expires. Camunda and Flowable are the two most proven open-source engines.
Decision Model and Notation (DMN 1.3) takes decision logic out of the process model and places it in decision tables. "Credit approval yes/no based on income, age and credit history" becomes a table your risk team maintains itself, independently of the developer cycle that changes the surrounding flow.
A user task appears in someone's task list with the right form and the right context. A service task automatically calls an API or script. Script tasks perform light data transformations. The engine chooses, escalates and monitors, so your staff work from a clear inbox rather than ten tabs side by side.
A process model evolves. Requests started under version 7 must also finish under version 7, even if version 8 is now live. The engine keeps versions running side by side, and we arrange migration paths for running instances when a change really must apply to them, for example because of new legislation.
Cycle times per step, average waiting times, SLA breaches, volumes per type, error events. A dashboard where your process owner sees which steps take the most time, and which processes are ripe for further automation or simplification. A process engine without measurement is an expensive black box.
A day or two of workshops with your process owners, IT and key users to map which processes are candidates, how they currently run, where they stall, and what volume sits behind them. At the end you get a short-list of five to ten processes where we can make a real difference, with reasoning and a risk assessment.
Camunda or Flowable, embedded or standalone, on-premises or in your cloud, integration with your identity provider and core systems. We document in a short architecture note why we make each choice and which alternatives we weighed, so you can defend that decision yourselves later on.
Process engine in production and acceptance environments, basic CI/CD with BPMN validation, monitoring and logging from day one, SSO and role management, audit-log database. This foundation needs to be solid before we run the first process models on it.
For each process: a workshop with the process owner, a BPMN model in a pull request, building forms and service tasks, working out DMN rules, end-to-end testing, and a phased rollout. We work in two-week sprints, with a working version at the end of every sprint.
Once the first process runs stably, we add the next ones, faster than the first, because patterns and reusable building blocks accumulate. Your own team starts building alongside us in this phase, with us as sparring partner and code reviewer.
Training for process owners and internal developers, a runbook for incidents, a release pipeline your own team can operate, and optionally a management contract covering monitoring, upgrades and further development. We remain available if you need us, but we don't build in a way that makes you unable to do without us.
What clients typically ask us before starting a BPM project.
A free, no-obligation half-hour introductory call. We listen to your processes, ask sharp questions about exceptions and volumes, and give direction you can use, even if the outcome is that a lighter route fits better than a full BPM platform. If you're also considering document workflow automation or broader enterprise software alongside process orchestration, we're happy to connect those too.
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