Custom exposure register development for hazardous substances
Employers where people are exposed to carcinogenic, mutagenic or reprotoxic substances must keep track of who they are and what exposure they have had. That list must be kept for at least forty years after the last exposure, and every employee may view their own data. Appfront builds an exposure register that keeps track of this, linked to your substances, tasks and measurements, so the register is accurate and can still be found decades from now.
What is an exposure register for hazardous substances?
The Arbobesluit (Dutch Working Conditions Decree) requires employers to keep a list of employees who are or may be exposed to carcinogenic, mutagenic or reprotoxic substances, or to substances released during a carcinogenic process, together with the exposure they have had. Every employee has the right to see and receive a copy of their own data. The list must be kept for at least forty years after the exposure ends, and if the company ceases trading earlier, it goes to the inspectorate.
That retention period is what makes it difficult. A list in a spreadsheet or in a folder held by the safety officer rarely survives a reorganisation, a new HR system or the departure of the person who maintained it. The data is also often scattered: the substances in the substances register, the measurements in reports from an occupational hygienist, and who performed which task in the rota. If a former employee or a doctor asks a question years later, the answer can no longer be reconstructed.
We build custom software because companies differ: which substances, which tasks and departments, your own staff or agency workers, and which systems are already in place. Which substances fall under the rules and which measures you must take is set out in the law and is a matter for your occupational health and safety experts; the register records what happens.
Who, which substance, how long
The substances, tasks and periods for each employee.
Traceable for forty years
Stored independently of changing systems and people.
Access on request
Employees receive their own data without any searching.
How we build your hazardous substances exposure register
We start at your workplace: which substances are used, in which tasks and departments, who performs those tasks, and where the substances register, the measurements and the list are currently kept. We often begin with the integration between substances and tasks, because that determines who belongs on the list. The measurements, employee access and long-term retention follow. We also make sure the register can move with you if you switch systems later, with an export in an open format. The result is a register that is correct now and still readable in forty years.
Substances, tasks and who performs them.
Employees, substances and periods.
Exposure per task and per person.
Long-term storage, export and copy.
What a hazardous substances exposure register actually does
The components below appear in almost every exposure register. Which ones you need depends on your workplace.
Employees
Including agency workers and former employees.
Fabrics
Linked to the substances register.
Tasks
Who did what, and when.
Assessments
Exposure per task.
Access
A copy for the employee.
Retention
Forty years, plus export.
Who we build a hazardous substances exposure register for
The register is intended for employers where carcinogenic, mutagenic or reprotoxic substances are used. The more substances and people involved, the more it delivers.
Industry and chemicals
Many substances. The link with tasks matters most.
Construction and demolition
Changing projects. Who worked where is the core.
Laboratories
Small quantities, many substances. Precision matters.
Healthcare
Medicines and disinfection. An overview per department matters.
Test your idea first: a working prototype in 1 day
With OneDayBuild, we make your idea tangible in a single day for €1,150, so you know whether further development is worth the investment. Decide to go ahead with the full build? Then we deduct the cost in full.
View OneDayBuild →Technology and integrations
This page is about the register of exposed employees. For occupational health services themselves, see our page on occupational health service software, for exposure to noise and vibration our page on noise and vibration software, and for inspections of work equipment our page on the work equipment inspection log. You can read about our approach at building software.
Why Appfront for your hazardous substances exposure register?
A list that disappears in a reorganisation, or that doesn't record who did which task, leaves a former employee with an illness and no answers. That is what we build on: the substances, tasks and periods for each employee, retention that outlasts systems and people, and access without any digging around.
Full
Substance, task and period together.
Lasting
Retrievable for decades.
Access
A copy for the employee.
Security and privacy for a hazardous substance exposure register
The register holds data about employees and their exposure, and that data relates to their health. Access is set up per role, so only those who need the data can see it, and every view and change is logged.
The register runs in a European data centre, with encrypted storage and daily backups. We record the processing in a data processing agreement and agree how the data is retained over the long term.
Frequently asked questions about a hazardous substance exposure register
Questions that employers and safety professionals ask before getting started.
The Working Conditions Decree (Arbobesluit) requires a list of employees who are or may be exposed to carcinogenic, mutagenic or reprotoxic substances, or to substances released during a carcinogenic process, together with the exposure they have had. What else you record, such as tasks and measurements, is something you decide with your occupational health and safety experts.
For at least forty years after the end of the employee's exposure. If the company stops the activities within that period, the register goes to the supervisory authority. The register tracks the date of the last exposure for each employee, so the retention period is correct.
Yes. Every employee has the right to access, and to receive a copy of, the data held about them in the register. The register produces that copy per person, without anyone having to piece it together, and records when it was provided.
Yes. Agency workers and seconded staff are included with their periods and tasks, and former employees stay in the register for as long as the retention period runs. Even if someone left long ago, their exposure can still be traced.
Yes. Substances come from your substance register, employees and employment records from your HR system, and measurements from your occupational hygienist's reports. That way nobody has to retype data, and the register stays up to date when something changes.
The register can be exported in an open format, with all employees, substances, periods and measurements. That way it can move to a new system or an archive, and it stays readable for as long as the retention period runs.
Check that first. Some systems have a module for hazardous substances. A custom solution makes sense if substances, tasks and measurements currently sit in different places, or if your existing system doesn't guarantee retention over forty years.
An exposure register that is still accurate in forty years?
Tell us which substances you work with, who does which tasks and where the data currently lives. We'll show you what the register would look like.