Custom badge registration software for conference attendees
Appfront builds software for congress organisers, professional associations and event agencies that need to register attendees, print their badges and track who attended which session. Attendees register and choose their sessions, badges are printed in seconds on arrival, every room is scanned, and exhibitors scan badges to capture their leads. Afterwards, you know which sessions each attendee has attended, for example to issue a certificate of attendance or accreditation.
What is congress attendee badge registration software?
A congress begins at the registration desk. Hundreds or thousands of attendees arrive at once, and each one needs a badge with the correct name, organisation and colour for their type of ticket. Organisers then want to know who attended which session, for example to issue a certificate of attendance or to award credits for a professional register. And exhibitors want to know who visited their stand.
In practice, badges are often printed in advance and filed in alphabetical trays, and there is a queue on arrival. A name is misspelt, a late registration has no badge, and anyone switching sessions is not on the list. Attendance per session is tracked on paper lists, which are typed up afterwards. Exhibitors collect business cards or scan with an app that is not linked to registration.
We build custom solutions because every congress is different: how attendees sign up, which types of ticket and rates you offer, how many sessions and rooms there are, what happens to attendance data, and which membership administration and payment provider you use. Whether attendance counts towards a professional register, and how, is for you to agree with that register's administrator; the software records what is needed for it.
Badge on arrival
The badge is printed the moment the attendee arrives, with the correct details, including for those who registered yesterday.
Attendance per session
Scanning at each room, so that the sessions each attendee has attended are recorded.
Leads for exhibitors
Exhibitors scan badges with the visitor's consent, and receive their leads afterwards.
How we build your congress attendee badge registration software
We start with your congress: how many attendees, which types of ticket, how many sessions, and what needs to happen with attendance.
Attendees, ticket types, rates, sessions, rooms, and what happens to attendance data.
Registration with session selection, and badge printing on arrival or at a kiosk.
Scanning at rooms, capacity per session, and lead scanning for exhibitors.
Certificates of attendance, attendance reports, and the next edition on the same basis.
What congress attendee badge registration software actually does
The components below feature at almost every congress. Which ones you need depends on your event.
Registration
Registration with ticket type, rate and session choice.
Badges
Badges printed on arrival, with QR code.
Check-in
Self check-in at a kiosk or at the desk.
Sessions
Scanning at the room and capacity per session.
Leads
Badges scanned by exhibitors, with consent.
Attendance
The sessions attended by each attendee, and a certificate.
Who we build congress attendee badge registration software for
The software is designed for organisers who currently manage registration and attendance with lists.
Associations
Congresses for members. Attendance per session is the core.
Congress agencies
Several congresses a year. Speed on arrival matters most.
Trade sectors with an exhibition
Congress with an exhibition. Leads for exhibitors are what is needed.
Event agencies
Events for clients. A solid base for each edition is the core.
Test your idea first: a working prototype in 1 day
With OneDayBuild, we turn your idea into something tangible in one day for €1,150, so you can see whether further development is worth the investment. Decide to go ahead with the full build? Then we credit the full cost.
Explore OneDayBuild →Technology and integrations
This page is about registration, badges and attendance at conferences. For events in general, see our page on event apps; for ticket sales, our page on a ticketing system; and for scanning, our page on a scanner app. You can read about our approach under software development.
Why choose Appfront for congress attendee badge registration software?
A queue at the registration desk is the first thing your congress attendees see. We build on that: a badge in seconds, attendance that is recorded automatically, and leads that reach the exhibitor.
No queues
Badges are printed on arrival, not sorted in advance.
No lists
Attendance per session is scanned, not typed in.
Happy exhibitors
Leads come from registration, not from business cards.
Security and privacy for congress attendee badge registration software
The software holds data on attendees and their organisations. Exhibitors only receive data from visitors who gave consent when scanned. Access is set up by role, and data is not kept longer after the congress than agreed.
The software runs in a European data centre, with encrypted storage and daily back-ups. On site, check-in keeps working even if the network briefly drops out.
Frequently asked questions about congress attendee badge registration software
Questions that congress organisers ask before getting started.
It handles sign-up with session selection, prints badges on arrival, records attendance per session by scanning, lets exhibitors scan leads, and produces reports and proof of attendance afterwards. Everything is based on the same registration.
Printing and sorting in advance creates a queue and misses last-minute changes. A badge printed on arrival always carries the latest details, and attendees can also check in themselves at a kiosk. That saves staff at the desk.
At the entrance to each room, the badge is scanned with a scanner or a phone. Afterwards it is clear for each attendee which sessions they attended, and for each session how many people were present. A session that is full is visible at the point of scanning.
The administrator of the register decides that. The software records what is needed, such as which sessions and for how long, and can produce a report or file in the format the register requires. You should agree in advance with the register what applies to your congress.
Exhibitors scan a visitor's badge with a phone. The visitor gives consent at that moment, and afterwards the exhibitor only receives the details of those who consented. That way business cards disappear, and everything stays within the rules.
Yes, provided it has an interface or export. Members register using their details from the membership administration, get the correct rate, and attendance is recorded back against their membership.
Ask that first. Many event platforms handle registration and tickets, and that is enough for a simple event. Custom software makes sense when attendance per session matters, when you have your own types of participation, or when the congress needs to be integrated with your membership administration.
No queues at the desk, and attendance that is accurate?
Tell us how many delegates and sessions your congress has, how registration works today and what needs to happen on site. We'll show you how the badges, scanning and reports look.