AI tools workshop for employees: from unfamiliar to everyday use
Most employees know that AI exists, but not how to put it to concrete use in their own work. In this hands-on workshop, your teams learn to work with ChatGPT, Microsoft Copilot and other AI tools that apply directly to their daily tasks. No theory about neural networks, but practical exercises with their own documents, emails and processes. After half a day, every team member has at least three workflows they can take straight back to their desk.
Why an AI tools workshop for your team?
AI tools are available, but adoption is lagging. Research shows that fewer than 30% of employees use AI structurally in their work, even though the tools are free or already included in existing licences. The problem is not the technology but trust and skill. This workshop bridges that gap.
Removing the barrier
Many employees are afraid of making mistakes with AI or think it is only for techies. In the workshop they discover that AI tools are as accessible as a search engine: you type a question and get a useful answer.
Immediate productivity gains
Participants practise with their own tasks: writing emails, summarising reports, structuring data, processing meeting notes. The time saving is measurable from day one. On average, participants save 45 to 90 minutes per week.
Shared knowledge across the team
Without training, knowledge silos emerge: a few enthusiasts use AI intensively while the rest do not. The workshop brings the whole team to the same level and creates a shared language around AI use.
Which AI tools are covered?
We work with the tools your employees can use straight after the workshop. We tailor the selection in advance to your IT landscape and licences.
ChatGPT
Writing texts, brainstorming, analysing data, explaining code. We cover prompt techniques that make the difference between a mediocre and an excellent result.
Microsoft Copilot
Integration with Word, Excel, Outlook and Teams. From meeting summaries to generating formulas and building presentations from a short brief.
Google Gemini
Working within Google Workspace: summarising documents in Docs, analysing data in Sheets, running smarter searches and carrying out research tasks more efficiently.
Specialist tools
Depending on your sector: Notion AI for knowledge management, Canva AI for visual material, Otter.ai for transcriptions, or sector-specific solutions.
Programme: from introduction to your own workflow
The workshop lasts half a day (4 hours) and combines short demonstrations with extensive hands-on practice. Each participant works with their own material.
Who is this workshop for?
The workshop is designed for employees who work with information every day but have little or no experience with AI tools. No technical knowledge required.
Administration and office management
Answering emails, writing reports, updating spreadsheets, preparing presentations. AI speeds up these tasks by 30 to 60% without any drop in quality.
HR, finance, marketing and sales
Job vacancy texts, market analyses, content calendars, quote follow-ups, reporting. Every department has tasks that AI can move from repetitive to strategic.
Team leaders and project managers
Preparing meetings, documenting decisions, testing project plans, generating risk analyses. AI becomes a sounding board for better decisions.
What does the workshop concretely deliver?
Every participant goes home with tangible results they can put to use the very next working day.
Personal AI action plan
Three concrete tasks the participant carries out with AI in the coming week, including tested prompts and the expected time saving per task.
Prompt library
A shared document with 20+ tested prompts for common tasks: writing emails, summarising text, analysing data, processing meeting notes.
AI usage guidelines
A draft AI policy document tailored to your organisation: what is allowed, what is not, how to handle confidential information, and when human oversight remains essential.
Practical arrangements
The workshop is tailored on the basis of a short intake with the client. We take stock of which tools are already available (Microsoft 365, Google Workspace), which departments are taking part, and which tasks will yield the greatest time saving.
- Duration: half a day (4 hours) on site or online
- Group size: 6 to 15 participants per session
- Preparation: participants bring their own laptop with access to AI tools
- Materials: workbook and prompt library supplied digitally
- Follow-up: optional check-in session after 2 weeks (1 hour, online)
- Language: Dutch; English-language sessions on request
AI tools workshop vs. learning on your own
Employees can explore AI tools on their own, but a structured workshop delivers significantly better results.
| Aspect | Self-discovery | AI tools workshop |
|---|---|---|
| Time investment | Weeks of trial and error, spread over months | 4 hours structured, immediately applicable |
| Prompt quality | Basic prompts, often disappointing output | Proven prompting techniques, immediately better results |
| Security and compliance | Risk of unknowingly sharing confidential data | Clear guidelines for safe AI use |
| Team adoption | Individual, unevenly distributed | Collective, shared language and way of working |
| ROI | Difficult to measure, no baseline | Measurable through a personal action plan and follow-up |
Frequently asked questions about the AI tools workshop
Ready to make your team AI-savvy?
Schedule a no-obligation conversation in which we tailor the workshop to your organisation, tools and goals. Within a week, you will have a tailored programme.