Custom changeover day planning software for holiday homes
Appfront builds software for the office side of changeover day: looking ahead to busy changeover days across the season, matching capacity between your own crews and cleaning contractors, recording agreements by property type, checking the settlement for each changeover, and tracking quality and complaints per property. We describe the crews on the day itself on the app page; this page is about planning and settlement in the office.
What is changeover day planning software for holiday properties?
At a holiday park or a letting organisation, changeover day is the busiest moment: guests leave in the morning, new guests arrive in the afternoon, and every property must be clean in between. On the day, the crews work with an app. But a great deal happens in the office before and after: looking ahead to how many changeovers are coming, arranging enough capacity, and afterwards checking what the cleaning contractor is invoicing.
In many organisations, capacity lives in a spreadsheet that is rebuilt every week. A busy summer Saturday is only noticed late. The cleaning contractor sends one invoice a month, and whoever checks it counts the changeovers by hand. Guest complaints about a property reach reception, but not the person who assesses the contractor.
We build custom software because the planning has to fit your organisation: which booking system you use, whether you work with your own crews or with contractors, what agreements apply to each property type, how linen is handled, and how your accounts are set up. The app for the crews handles the execution; this software manages the planning and settlement around it.
Season ahead
Departures and arrivals per day across the whole season, so busy changeover days are spotted early.
Settlement per changeover
Agreements by property type, and the cleaning contractor's invoice checked against the changeovers.
Quality per property
Complaints and inspections recorded per property and per contractor, so assessments rest on facts.
How we build your changeover day planning software for holiday properties
We start with your season: how many properties and changeovers, who does the cleaning, how settlement works, and where things currently go wrong.
Your properties, changeovers, crews, cleaning contractors, agreements and systems.
Changeovers per day from the booking system, and capacity per team or contractor.
Standard times and rates per property type, and checking the invoice per changeover.
Complaints and checks per property and contractor, reporting, and ongoing management.
What changeover day planning software for holiday homes actually does
The components below come up in almost every organisation with many changeovers. Which ones you need depends on how you run your cleaning.
Season overview
Changeovers per day across the season from the booking system.
Capacity
Capacity of in-house teams and contractors per day.
Agreements
Standard times and rates per property type and extras.
Settlement
Contractor invoice checked against the changeovers.
Linen
Linen and usage per changeover and per week.
Quality
Complaints and checks per property and per contractor.
Who we build changeover day planning software for holiday homes for
The software is intended for organisations where changeovers are planned and invoiced manually from the office.
Holiday parks
Hundreds of changeovers on a Saturday. Capacity is at the heart of it.
Hire companies
Properties spread across a region. Invoicing per changeover matters most.
Parks with a cleaning contractor
Cleaning outsourced. Checking the invoice is what's needed.
Managers of multiple parks
Multiple locations and contractors. Comparing quality is at the heart of it.
Test your idea first: a working prototype in 1 day
With OneDayBuild, we turn your idea into something tangible in one day for €1,150, so you can see whether further development is worth the investment. Decide to go ahead with the full build? Then we credit the full cost.
Explore OneDayBuild →Technology and integrations
This page covers the planning and settlement of changeovers in the office. For the crews on changeover day, see our page on changeover day planning app; for settlement with owners, see our page on owner settlement; and for parks in general, see our page on software for parks and holiday resorts. You can read about how we work at custom software development.
Why Appfront for your changeover day planning software for holiday homes?
An invoice that isn't checked also pays for changeovers that never happened. We build around that: capacity planned ahead, invoicing per changeover, and quality that counts.
No surprises on a Saturday
Busy changeover days are planned weeks in advance.
Paying for what was done
Every changeover on the invoice matches a departure.
Contractors assessed
Complaints and checks per contractor, based on facts.
Security and privacy in changeover day planning software for holiday homes
The software holds data on bookings, properties, contractors and rates. Guest data is limited to what planning requires, such as arrival and departure dates. Access is set up by role.
The software runs in a European data centre, with encrypted storage, daily back-ups and sign-in with a second factor.
Frequently asked questions about changeover day planning software for holiday homes
Questions that parks and rental organisations ask before getting started.
It shows the changeovers per day across the season, matches the capacity of teams and contractors, records agreements per property type, checks the invoice per changeover, and tracks quality and complaints per property and contractor.
The app is for the teams on changeover day: the order, the tasks per property and the sign-off. This software is for the office: planning ahead, invoicing and assessing quality. They work together with the same properties and changeovers.
Yes, provided that system makes bookings available. Departures and arrivals appear in the overview each day, and a late booking or cancellation is processed straight away.
Each changeover follows from a departure in the booking system, with the agreed rate for that property type. The contractor's invoice is compared against that, and any differences are flagged for review.
Yes. Linen is calculated per changeover according to property type and occupancy, so you know each week what's needed and what the laundry will deliver.
Complaints from guests and checks by your own staff are linked to the property and the team that carried out the changeover. That way, the conversation with a contractor rests on facts.
Check that first. Some systems include a cleaning module, and that is enough for in-house teams and simple arrangements. Custom development makes sense if you work with several contractors, settle per changeover, or want to compare quality.
Changeovers scheduled ahead and settled per unit?
Tell us how many properties and changeovers you have, who does the cleaning, and how you settle at present. We'll show you what the seasonal overview, the settlement and the quality tracking would look like.