Custom extra work registration app for yacht building
Appfront builds an app in which your project manager creates an extra-work order against the hull number, with a description, work package, estimated hours, materials and photos. The owner or their representative signs off digitally, engineers book their hours against the extra-work number, and the balance per build phase carries through to the final settlement. So the discussion at delivery is no longer about who agreed what, and when.
What is an extra-work registration app for yacht building?
An extra-work registration app for yacht building records every deviation from the contract specification at the place where it arises: on board, in the shed or in the build meeting. The project manager creates an extra-work order with a description, hull number, work package, estimated hours and materials, adds photos and sends it for approval. Once approved, engineers book their hours against that extra-work number.
Without an app like this, extra work runs through email, a whiteboard in the shed and a file that one person maintains. An owner asks for different lighting in the owner's cabin during a build visit, the electrician makes the change, and at delivery there is no signed order. The yard then absorbs those hours itself, or the final settlement turns into a debate about who said what.
We build custom because every yard has different arrangements: an hourly rate per discipline, a mark-up on purchasing, or a sliding scale that changes per build phase. Your hull numbers, work packages and subcontractors are already in your ERP and planning, and the app connects to them. A generic order-management package has no way to offset reduced work against extra work, no approval on behalf of the owner by a surveyor and no bilingual order.
Order on the hull number
Every extra-work order is tied to a hull number, a work package and a discipline, with a description, photos, estimated hours and materials. That makes it possible to see later where the work came from.
Approval before work starts
The owner, their representative or the main contractor signs digitally in the app. Only after approval does the order go to execution, and every later change gets its own version.
Hours and materials attached
Engineers and subcontractors book hours and materials used against the extra-work number. The difference between estimate and actual is visible per order and per build phase.
How we build your extra-work registration app for yacht building
We start with a hull number currently in progress and the extra-work list your project manager keeps for it today.
We walk through a hull number with project management and work preparation: how a request comes in, who estimates, who signs and how it ends up on the invoice today. We note the bottlenecks per step.
We import hull numbers, work packages, disciplines, hourly rates and surcharges from your ERP, including the terms agreed per contract. That way every change order is priced according to the rules of that project.
Create a change order on board with photos, get the estimate approved, book hours to the variation number, track the status and prepare the balance per build phase for the milestone invoice. We test this with you on the yard.
We connect the app to your ERP, time registration and document management, set up roles and permissions, and take over maintenance, with updates as soon as your contract terms or work packages change.
What a change order registration app for yacht building actually does
The components below come up in almost every change order registration system in yacht building. Which ones you need depends on your contract type, the number of subcontractors and the way you invoice.
Change order with photos
Create an order on board or in the workshop, with description, work package, photos and attachments from the drawings folder, even without a network in the shed.
Digital approval
The owner, their representative or the main contractor approves or rejects the estimate, with the date, name and comment recorded on the order.
Hours on the variation number
Fitters and subcontractors book their hours per discipline on the order, so the estimate and the actual spend sit side by side during the build.
Omitted work and balance
You record cancelled work as omitted work and offset it against the additional work, with a balance per build phase and per contract.
Materials and purchasing
You attach consumed materials, purchase orders and surcharges to the order, including deliveries from subcontractors and items taken from the yard's own stock.
ERP integration
Approved orders go as lines to your ERP or invoicing system, and hull numbers, rates and relations flow into the app from that same system.
Who we build a change order registration app for in yacht building
The software is intended for yards and fit-out companies where changes during the build are the rule and the final settlement per hull number has to be right.
New-build yacht yards
Long build projects with an owner who keeps a close eye on things. The core is the signed instruction per change, linked to the work package and milestone schedule.
Refit and service yards
Work that only becomes visible once something is opened up. The core is creating an order with photos quickly and getting immediate approval before the fitter carries on.
Interior and systems builders
Suppliers who fit out on behalf of a yard. The core is substantiating additional work to the main contractor with hours, materials and photographic evidence.
Project supervisors and owner's representatives
Parties who sign on behalf of the owner. The core is an overview of open changes with estimate, status and impact on the schedule.
Test your idea first: a working prototype in 1 day
With OneDayBuild, we make your idea tangible in a single day for €1,150, so you know whether further development is worth the investment. Decide to go ahead with the full build? Then we deduct the cost in full.
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Deze pagina gaat over meerwerk in de jachtbouw, een onderwerp dat raakt aan paneelbouw software, aan installateur software en aan een maatwerk app voor het werk op locatie. Onze werkwijze leest u op software laten maken.
Why Appfront for your change order registration app in yacht building?
A final settlement is only as good as the orders underneath it. That is what we build on: every change gets an owner, an estimate and an approval before anyone starts work.
Approval up front saves arguments later
An order without a signature stays visible as a risk. Project management can see per hull number which work is running without an instruction, and can resolve it before the hours add up.
The order knows your contract terms
Rates per discipline, surcharges on purchasing and terms per contract are built into the calculation rules. The project manager doesn't have to remember what applies to this hull number.
Post-calculation runs alongside the work
Because hours and materials are booked to the variation number, you can see during the build whether an estimate is off, and not only at handover.
Security and privacy in a yacht-building variation order app
The app holds contract agreements, estimates, hourly rates, the names of owners or their representatives, and photos of yachts under construction. That is commercially sensitive information. We manage access by role: fitter, work planner, project manager, finance and external client. Anyone who creates, changes or approves a ticket is logged, and we process personal data in line with the GDPR, with retention periods that match your warranty and contractual obligations.
The software runs in a European data centre, with encrypted storage and daily backups. Integrations with ERP, time tracking, purchasing and document management use their own keys, which can be revoked per integration.
Frequently asked questions about a variation order app for yacht building
Questions that shipyards and fit-out companies ask before they get started.
The app records every deviation from the contract specification against the hull number it belongs to. You create a ticket with a description, work package, photos, estimated hours and materials, have it approved digitally, and then book hours and purchases against the variation order number. For each build phase, you can see what is still open and what is ready to invoice.
Yes. In a hull shell, a dry dock or a shed there is often no signal. The app stores tickets, photos and time entries locally and syncs as soon as a connection is available. Anyone working offline can see that on screen, so nobody assumes a ticket has already reached the project manager.
We set this up the way you have agreed it with the client. Signing can be done on the project manager's device during a site visit, or via a dedicated portal where the client sees and approves outstanding changes. We record the name, date and comments against the approved version of the ticket.
You record omitted work as a ticket with a negative value, linked to the same work package. It is offset against the additional work in the balance per build phase and per contract. That way you see not just a list of extras, but the actual difference from the original order.
Yes. Interior builders, electricians and painters get their own role with access to only their own tickets and work packages. They submit their estimate and hours, and your work planning approves them before they count towards the balance. Their rates and surcharges are kept separate, so purchasing and sales stay apart.
Usually, yes. We pull hull numbers, work packages, customers and rates from your ERP, and approved tickets go back as lines for invoicing or as a project. If your time tracking already has an interface, fitters book hours there against the variation order number. We first look at which interfaces your supplier offers.
Check that first. If you work with a limited number of changes per hull number and can fit them in as project lines in your ERP, that is enough. A custom app starts to pay off once tickets originate on the yard, with photos and remote approval, and once omitted work, scales and subcontractors all come together in a single balance.
Do you want one signed variation order list per hull number at delivery?
Tell us how many hull numbers you work on at once, how you currently record variation orders and who signs on behalf of the owner. We will show you what the variation order ticket with photos, the digital approval and the balance per build phase look like in a custom app.