The deskless world is broad, and that shows in the kinds of time-tracking systems we build for clients. For one installation company, a mobile-first punch app is central, with a simple start and stop button, a project selector and an offline mode for sites without signal. For another business, such as a cleaning organisation with routes through several office buildings in a single evening, it is instead a QR flow: the employee scans a sticker at the start of each building and again at the end, so the time spent per site is measurable and attendance at the client's premises is documented.
A third group of clients benefits most from an employee portal: an environment where employees can view their own hours, submit holiday requests, check their leave balance, submit expense claims and find their payslips, without HR having to answer emails about it every week. That overlap with broader HR self-service is considerable. For the details of that context, see our page on building an employee portal. We connect that portal environment to the hours flow so that approved hours are entered once and then land in payroll, BI and project administration simultaneously.
For organisations that manage field staff, such as installers, engineers, security guards and inspectors, we more often build a combination of time tracking and a field service app: a single app that brings together the work order, work photos, materials used and hours, with direct forwarding to both ERP and payroll. For the wider field service context, we draw on our experience with custom field service apps, and the hours layer is a natural extension of that.
For secondment agencies, payroll bureaus and staffing firms, we build multi-employer time registration in which one employee records hours for several clients, with a separate approval flow per client and a DBA-compliant audit trail per assignment. The hours land automatically with the correct client in invoice drafts and with the agency in payroll. For freelancers and interim professionals, we also build an invoicing flow in which approved hours are converted directly into an invoice with a payment integration. For the payment side, we draw on our experience of building a payment platform with Mollie, Stripe or an in-house acquirer, so that freelancers and small contractors can be paid within one working day rather than after a payment term that seems to go on forever.
For care institutions, hospitality chains and logistics providers, we build shift rostering with hours validation: the roster comes from Quinyx, Innovista or an in-house workforce management system, the employee clocks in via the app, and the system flags immediately if the hours worked deviate from the roster or if a statutory rest period is at risk. Given the overlap with working time legislation and collective labour agreement (CAO) compliance, we think it is important that the system does not block anything (a nurse must be able to work), but that it does flag and document, so the line manager can make a well-founded decision.
A final group is organisations that want to add AI-based time fraud detection: anomaly detection on patterns that point to buddy punching or duplicate claims, with a dashboard that shows only the exceptions. The common thread: the software follows your collective agreement and your approval route, not the other way round. Vendor-independent, with code ownership remaining with your organisation.
